Crisp Professional Development logo
Crisp Professional Development

Making a positive difference to people’s lives through training and coaching. Leadership and management development, ILM

Senior Operations Manager

OperationsOperationsFull TimeRemoteSeniorTeam 11-50Since 1990H1B No SponsorCompany SiteLinkedIn

Location

Texas

Posted

2 days ago

Salary

$75K - $85K / year

Seniority

Senior

Bachelor DegreeEnglish

Job Description

Senior Operations Manager

Crisp Professional Development

• Build Operational Framework: Develop firm-wide dashboards to track ROI, revenue, margins, and intake conversion. • Standardize Procedures: Define, document, and implement SOPs for workflows including intake, billing, and client communication. • Establish KPIs: Create KPI frameworks, reporting rhythms, and accountability processes that help the founder and team monitor performance, identify issues early, and improve execution. • Systems Integration: Improve how Lawmatics, Docketwise, QuickBooks, LawPay, and other tools communicate with one another. Build cleaner workflows, improve data visibility, reduce manual handoffs, and ensure systems support better decision-making across intake, billing, case management, and reporting. • AI & Automation: Use tools such as Claude, Zapier-style integrations, CRM automations, and workflow automation to increase team capacity, reduce manual work, improve consistency, and support high-quality legal work without compromising client service. • Optimize Intake: Design and manage a 24/7 reception solution to minimize missed calls and tighten SLAs. • Lead Change Management: Drive early projects for operational wins and train the team on new systems and processes. • Ensure Data Accuracy: Establish data standards and ensure timely inputs for strategic decision-making. • Operational Accountability: Monitor deadlines, KPIs, workflows, and project progress. Follow up with team members, surface issues early, and escalate performance or resource concerns to the founder when needed.

Job Requirements

  • Experience in Operations: Proven experience in operations within SMBs; law firm background preferred.
  • CRM and Process Expertise: Hands-on CRM ownership and process build-out, preferably with Lawmatics.
  • Tech and Automation Skills: Familiarity with AI tools and integrations like Zapier to enhance firm efficiency.
  • Data and Reporting Skills: Competence in creating and managing analytics dashboards for performance tracking.
  • Strong Project Management: Ability to plan and execute projects in a dynamic environment with high follow-through.
  • Communication Skills: Excellent clarity in communication, setting expectations, and maintaining accountability.
  • Values Alignment: Mission-driven and quality-obsessed, with a humble, low-ego approach.
  • Education: Bachelor's degree required; additional certifications are a plus.

Benefits

  • Health Insurance: Health insurance plan available.
  • Paid Time Off: Two weeks of PTO.
  • Holidays: Federal holidays observed.
  • Schedule: 8:30 AM–5:30 PM, with a 1-hour lunch break.
  • Work Arrangement: Remote initially while the Dallas-Fort Worth office is being launched, with the expectation of transitioning to primarily onsite once the office is established.
  • Travel: Occasional travel to Houston may be required, likely every couple of months.
  • Growth Path: Opportunity to grow from Senior Operations Manager into Director of Operations or potential COO-level responsibilities as the firm scales.

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