Title: Senior Administrative Assistant, Early Modern Studies Program and Medieval Studies Program Location: New Haven United States Job Description: Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview The Senior Administrative Assistant will support Yale's Early Modern Studies Program and Medieval Studies Program. Reporting to the Operations Manager, the Senior Administrative Assistant, with a great deal of autonomy, will be responsible for providing comprehensive administrative and financial support to the programs, faculty, and students. Responsibilities to include but not limited to: - Oversees and coordinates administrative, program, financial and office activities. Serves as principal source of information for students, staff, and faculty on program activities and Yale's policies and procedures. - Serves as primary faculty support including clerical, logistical, and scheduling/calendaring needs for meetings and appointments. - Coordinates and books travel arrangements (domestic and international) for faculty, students and guests as needed. - Organizes, plans, coordinates and supports program events including administrative, facility, catering and equipment needs. - Processes expenses for faculty, staff and students, including, but not limited to processing supplier setup, processing invoices, expense reimbursement reports, supplier invoice requests, cash sales and purchase orders using the Workday financial application system. - Ensures timely review of financial transactions and pending requests. Independently responds to, screens, and resolves or triages questions regarding financial information. Thorough knowledge of Yale forms, policies and procedures and financial monitoring. Working knowledge of Yale domestic and international travel forms, policies and procedures including ACH and wire transfers. - Provides support in several areas including supporting the program business office with coordination and distribution of documents/correspondence to appropriate recipients to support processes and/or events. - Greets visitors, responds to requests for information and provides assistance as needed. Orders and maintains an inventory of office and departmental supplies. - Trains students assigned to support program events and activities. Coordinates student work and authorizes student timecards. - Executes special projects and routine activities in support of the programs. - Website and social media management. - Processing of postdoc/visiting fellow appointments including visas and onboarding. Faculty appointment process coordination. - Facilities requests and other general office support. - Other duties as assigned. The current hybrid schedule for this position is four days on campus and one remote day per week. If operational needs require a temporary or permanent shift to a five-day on-campus schedule, the hybrid arrangement will be suspended for the duration of that requirement. Required Skills and Abilities - Demonstrated intermediate proficiency with Microsoft Office (Word, Excel, and Outlook). - Excellent verbal, written, organizational and interpersonal skills; self-motivated, with the ability to take initiative, problem solve and exercise independent judgement. Ability to exercise discretion and maintain strict confidentiality and diplomacy in handling sensitive materials. - Strong self-starter, who is adaptable, resourceful, and well-spoken, with a strong work ethic and professional demeanor. - Demonstrated ability to multitask, be flexible and pivot as needed, prioritize tasks, meet deadlines, and work effectively with conflicting and/or competing deadlines and time constraints. Proven ability to function independently and as part of a team in a fast-paced environment. Excellent follow-up skills. - Demonstrated track record of excellent attendance, reliability, and punctuality. Demonstrated strong administrative support skills. Proven record of resourcefulness, problem-solving, and ability to work independently, without continuous direction. Preferred Skills and Abilities - Previous experience with processing financial transactions, event planning and working in a fast-paced environment. - Ability and willingness to learn new technology and systems. Principal Responsibilities - Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade D Compensation Grade Profile Hourly Range $31.83 Time Type Full time Duration Type Staff Work Model Hybrid Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.

Role Description We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. - Answer and direct phone calls - Organize and schedule appointments - Plan meetings and take detailed minutes - Write and distribute email, correspondence memos, letters, faxes and forms - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures - Order office supplies and research new deals and suppliers - Maintain contact lists - Book travel arrangements - Submit and reconcile expense reports - Provide general support to visitors - Act as the point of contact for internal and external clients - Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Qualifications - Proven experience as an administrative assistant, virtual assistant or office admin assistant - Knowledge of office management systems and procedures - Working knowledge of office equipment, like printers and fax machines - Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) - Excellent time management skills and the ability to prioritize work - Attention to detail and problem-solving skills - Excellent written and verbal communication skills - Strong organizational skills with the ability to multi-task - High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Title: Sr Administrative Assistant Locations: MI - Grand Rapids MI – Macomb County Work Type: Remote, Full Time Job ID: REQ-47292 Job Description: The Senior Administrative Assistant - Advisor Group provides high-level administrative and operational support in a dynamic, fast-paced environment to Area Vice Presidents and/or front-line field leaders (typically 2-3) and the broader Advisor Group (TAG). This role requires exceptional organizational agility, proactive problem-solving, and the ability to manage competing priorities while ensuring leaders can focus on strategic objectives. This can be a remote position. However, our ideal candidate will need to reside within 30 miles of Grand Rapids or Chesterfield, MI area. There will be periodic travel to our office or events. DUTIES & RESPONSIBILITIES: - Provides day-to-day administrative support to multiple field leaders, including email and calendar management, travel arrangements, submitting expense reports and other key responsibilities as assigned. Manages these tasks in a high-volume, deadline-driven environment requiring frequent reprioritization. - Ensures leaders can focus on their key jobs to be done and executes on plans for their model week/service models by thinking and acting proactively; use systems to assist them in managing calendar, tracking relationships, monitoring joint field work, prioritizing email and other incoming tasks. Demonstrates ability to anticipate needs and adjust plans quickly in response to changing priorities. - Collaborates with leaders and partners in the Capacity Growth and Development Center of Excellence to organize candidate pipeline activities; this includes contacting candidates with reminders on interview materials or other key information, submitting recruiting forms, scheduling interviews, sharing information with team members, ensuring leader coverage of appointments, and serving as a key contact for candidates on behalf of the leader as they move through selection and launch. - Provides end-to-end planning and support for small events and meetings, including AV/technical, location, catering, RSVP management, etc. Collaborate with TAG operations team leaders to support larger event planning needs as requested. - Establishes and maintains efficient office management processes; performs routine administrative duties such as maintaining office supplies, processing mail, handling vendor expenses and other needs of the Advisor Group (TAG) related to the physical location (as applicable). Appropriately complete documentation in accordance with standards/requirements. - Prepares meeting agendas and materials, maintains meeting notes, and arranges for implementation of action and follow-up items. Ensures timely follow-through on critical deliverables in a fast-paced setting. - Relieves leaders of administrative tasks such as updating data, understanding reports and creating documents, ensuring information is accurate and timely. - Responds to information requests and composes correspondence on a regular basis (often of a confidential nature). - Maintains a high level of professionalism and strong relationships when interacting with candidates, advisors, leaders and other key stakeholders across the organization. - Supports other projects, programs, and processes as needed. - Models Thrivent's leadership competencies - Model the Way, Rally the Team, and Deliver Outcomes. - Supports and/or develops an environment in which Thrivent employees and colleagues are focused on continuous improvement, exceptional employee engagement, and an unwavering commitment to our clients. Shapes and/or supports a culture that represents the Thrivent purpose, promise and values, ensuring that Thrivent's trust and reputation remain strong with its clients. Describe below the audience this role will interact with and level of influence they will have on those roles. - Field Leaders: proactively determine gaps/needs in leader activity; raise them to leader and assist in the plan to adjust. Understand priority of meeting requests and leader preferences and adjust calendar accordingly. - Operations Staff: Collaborate and consult with LGO, AGSM, AGC and other SAAs to support the work of field leaders, Areas/TAG and related meetings/events; provide insights to each other, share best practices to improve processes and efficiency. - COEs: Work in partnership to support recruiting efforts of field leaders, providing insights and information as needed; understand the complexities and urgency of the selection process and act accordingly. - Candidates: Provide assistance to and build relationships with candidates to provide information and welcome them throughout the selection process and as they begin their career with Thrivent. QUALIFICATIONS & SKILLS: Required: - 3 or more years of administrative/secretarial experience supporting multiple leaders or teams in a fast-paced environment - Advanced business computer skills, including Microsoft Word, Excel, PowerPoint, and Outlook; ability to learn additional tools quickly (e.g., Teams, Salesforce, Zoom) - Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions - Ability to maintain integrity of sensitive/confidential information and exercise sound judgment - Strong organizational and project management skills - Excellent communication and interpersonal skills Preferred: - Two-year degree from business or vocational school desired - Project support experience desired Pay Transparency Thrivent's long-term growth depends on attracting, rewarding, and retaining people who are committed to helping others thrive with purpose. We accomplish this by offering a wide variety of market competitive compensation programs to attract, reward, and retain top talent. The applicable salary or hourly wage range for this full-time role is $24.06 - $32.56 per hour, which factors in various geographic regions. The base pay actually offered will be determined by a variety of factors including, but not limited to, location, relevant experience, skills, and knowledge, business needs, market demand, and other factors Thrivent deems important. Thrivent is unique in our commitment to helping people to be wise with money and live balanced and generous lives. That extends to our benefits. The following benefits may be offered: various bonuses (including, for example, annual or long-term incentives); medical, dental, and vision insurance; health savings account; flexible spending account; 401k; pension; life and accidental death and dismemberment insurance; disability insurance; supplemental protection insurance; 20 days of Paid Time Off each year; Sick and Safe Time; 10 paid company holidays; Volunteer Time Off; paid parental leave; EAP; well-being benefits, and other employee benefits. Eligibility for receipt of these benefits is subject to the applicable plan/policy documents. Thrivent's plans/policies are subject to change at any time at Thrivent's discretion.

Role Description We are looking for a Virtual Assistant to provide administrative support to our team while working remotely. They can be located anywhere; however, we prefer the Americas or Europe. As a Virtual Assistant, you will perform various administrative tasks, including: - Lead generation - Email outreach - LinkedIn outreach - Answering emails - Go High-Level setup For this role, a strong Internet connection is required, along with experience using communication tools like email, Zoom, Slack, Asana, etc. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision. Responsibilities include: - Lead Prospecting - Send personalized emails to client lists - Research according to direction to look for other technology businesses and send a LinkedIn message - Create new lead list by searching a set business profile or following up with previously contacted clients - Make deadlines - Respond to emails and phone calls - Manage a contact list - Prepare customer spreadsheets and keep online records - Perform market research - Create presentations, as assigned - Provide customer service as the first point of contact - Understand how to do email outreach Qualifications - 2 years minimum experience - Proven experience as a Virtual Assistant or relevant role - Familiarity with current technologies, like desktop sharing, cloud services, and VoIP - Experience with word-processing software and spreadsheets (e.g. Google Workspace, Microsoft Office) - Knowledge of online calendars and scheduling (e.g. Google Calendar) - Excellent phone, email, and instant messaging English communication skills - Excellent time management skills - Strong verbal and written communication - Solid organizational skills - High school diploma; additional qualifications as an Administrator or Executive Assistant are a plus Requirements - Working knowledge of Go High Level and Instantly