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Outsourced Staff

Building Dedicated Remote Teams Around the World

HR Administrator

Human ResourcesHuman ResourcesFull TimeRemoteSeniorTeam 51-200H1B No SponsorCompany SiteLinkedIn

Location

Philippines

Posted

3 days ago

Salary

0

Seniority

Senior

3 yrs expEnglish

Job Description

HR Administrator

Outsourced Staff

• Coordinate end-to-end onboarding and offboarding processes. • Prepare and distribute employment contracts, policies, handbooks, and onboarding documentation. • Set up employee profiles across HR, payroll, and operational systems. • Ensure all onboarding requirements are completed prior to employee commencement. • Manage employee exits, system deactivations, and record retention processes. • Collect, verify, and maintain employee compliance documentation. • Monitor compliance expiry dates and proactively follow up on renewals. • Maintain compliance trackers and ensure records remain current. • Escalate outstanding compliance issues when required. • Maintain employee records across HRIS, payroll, and document management systems. • Update employee details including pay rates, employment status, leave entitlements, and contractual changes. • Ensure data accuracy across all systems and platforms. • Generate reports and maintain HR administration records. • Support payroll onboarding and employee setup processes. • Coordinate employment contract amendments and employment status changes. • Assist with leave, entitlement, and employment record administration. • Liaise with payroll and finance teams to ensure accurate employee information. • Maintain digital employee files and HR documentation. • Upload and organise contracts, certifications, policies, and employment records. • Ensure documentation is stored securely and complies with company requirements. • Respond to employee queries relating to onboarding, compliance, and HR administration. • Coordinate training assignments and monitor completion requirements. • Support managers with HR administration and employee record requests. • Follow up proactively on outstanding documentation and approvals.

Job Requirements

  • Minimum 2–3 years experience in an HR Administration, HR Coordinator, or HR Support role.
  • Strong understanding of employee onboarding and offboarding processes.
  • Experience managing employee compliance documentation and records.
  • Experience using HRIS, payroll, or workforce management systems.
  • Excellent organisational and administrative skills.
  • High attention to detail and accuracy.
  • Strong written and verbal communication skills.
  • Ability to manage confidential employee information.
  • Proficiency with Microsoft Office and document management systems.

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