• Program management from concept to completion; to include meeting and striving to exceed program goals, and objectives. • Contracting with suppliers, creating cost estimates for budget purposes, program execution and reconciliation. • Lead discovery calls to engage customer and learn about the meeting needs focusing on the goals and objectives of the program. • Make destination recommendations; submit RFP’s through Cvent for a diverse group of customers with consideration of the program goals, objectives, budget and space requirements. • Produce accurate documents/reports for clients and vendors in conjunction with account needs. • Conduct effective vendor negotiations and contract execution to include terms, due dates, cost savings and concessions for hotel/venue, ground transportation, DMC, audio-visual production, food & beverage, optional activities and other suppliers contributing to the success of the program. • Facilitate contract execution between the parties in a timely manner. • Provide meeting owner/requester a summary of all terms, due dates, total costs and deposits to meet and exceed program timelines and deadlines. • Record accurate budget, cost, savings and contract execution in Cvent or applicable technology. • Ability to travel on-site with programs as needed. • Manage program reconciliation, invoicing, accounts payable, and accounts receivables for each program; when applicable. • Proactively offer professional recommendations to the client based on industry knowledge and expertise. • Secure repeat business. • Utilize time tracking for accurate billing by project. • Other duties as assigned.

Role Description If you love leading teams, keeping details tight, and making complex work run smoothly, this could be your kind of role. In this position, you’ll support Amgen programs in the Life Sciences space, where accuracy, compliance, and a polished client experience all matter. You’ll guide Project Managers and Project Coordinators through fast-paced, highly regulated work while helping ensure every deliverable is client-ready. It’s a great fit for someone who enjoys being the go-to leader, solving problems early, and driving operational excellence every day. Qualifications - Leading and coaching front-line teams, setting clear expectations, and creating accountability around quality, timelines, and professionalism. - Thriving in a structured, detail-oriented Life Sciences environment where compliance, accuracy, and consistency are essential. - Reviewing budgets, agendas, emails, meeting notes, SOWs, websites, and other client-facing materials with a sharp eye before they go out the door. - Monitoring service levels, spotting risks or recurring issues early, and stepping in with practical, solution-oriented next steps. - Keeping processes organized across tools and systems while partnering cross-functionally with leadership, finance, technology, and client teams. Requirements - Experience supporting pharma or other highly regulated programs where SOPs, contract requirements, and service standards guide the work. - Confidence joining client planning calls, handling escalations professionally, and bringing clarity when priorities shift. - A process-improvement mindset and a knack for keeping templates, training materials, and team standards current and useful. - Familiarity with platforms like eHCP, QuickBooks, and CVENT, plus a strong commitment to accurate program and financial administration. - Flexibility to travel for onsite support as needed, approximately 6 times per year. Benefits - Flexible Working: We believe that a flexible working environment is key to getting the best out of our teams. - Room to Grow: Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. - Everyone has a voice: We thrive on conversations that spark curiosity and empathy. Every voice is heard, considered, and respected. - Make your move: The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. - We’ve got you covered: Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, and more. - We’re positive. You’ll love it: Our leaders lead with positivity, believe in our people, and trust us to do the right thing.

• Own the full event lifecycle for every assigned event, from the initial planning document through post-event wrap-up, across all MDS community event formats including founder socials, boardrooms, roundtables, masterminds, and chapter events. • Build and maintain event project plans and timelines for each event, tracking every deliverable, deadline, and stakeholder action so nothing is left to chance or memory. • Coordinate simultaneously across multiple events and locations managing overlapping timelines and formats without losing accuracy or attention to detail on any of them. • Serve as the primary operational point of contact for each event you manage, the person the Events Director can trust to have every detail handled without needing to check in. • Source, evaluate, and confirm venues appropriate to the event format, private dining rooms for founder socials, boardroom-style spaces for roundtables, conference setups for masterminds, ensuring the physical environment matches the experience MDS is creating. • Manage all venue logistics including contracts, A/V and tech requirements, catering coordination, room setup, signage, and day-of contact management. • Maintain a contingency plan for every event with backup venue options and escalation protocols ready before the event date arrives. When things go wrong, you have already planned for it. • Track and reconcile event budgets coordinating with the Events Director on cost management and ensuring expenses are logged and reported accurately. • Brief every event host thoroughly before every event, providing a clear checklist document, format guidance, audience context, timing expectations, and answers to every question they might have on the day. • Ensure hosts are confident and prepared, not just informed. You follow up, you rehearse if needed, and you confirm readiness before the event, not on the morning of. • Build and manage a host pipeline for chapter events identifying, onboarding, and preparing MDS members who want to host future events in their cities. • Develop reusable host briefing templates and checklists for each event format so onboarding a new host is efficient, consistent, and high-quality every time. • Collect, review, and format all event presentations and materials ensuring they are polished, on-brand, and ready well before the event date, not the morning of. • Build run-of-show documents for every event covering the full agenda, timing, speaker order, transitions, AV cues, and any contingency notes the host or team needs to execute smoothly. • Coordinate with the creative team on event materials including name badges, signage, digital assets, and any branded materials needed for each format. • Maintain a library of event templates, run-of-show formats, and presentation frameworks by event type so the team is not starting from scratch every cycle. • Manage guest lists and RSVPs for each event in coordination with the Community and Membership teams, ensuring the right members are invited, confirmed, and reminded. • Send pre-event communications to attendees covering logistics, location details, format expectations, and anything they need to show up prepared. • Coordinate the inclusion of prospective members at relevant events, working with the BD and Membership teams to identify guests whose attendance could lead to community applications. • Collect post-event feedback from attendees and hosts, synthesizing results into a structured debrief for the Events Director with clear takeaways and improvement recommendations for the next cycle. • Coordinate the logistics for chapter events across multiple cities managing city-specific venues, local hosts, and event formats while maintaining a consistent MDS standard of quality across all locations. • Support the squad program with event touchpoints including coordination of squad-specific gatherings, roundtables, and milestone events that deepen group engagement. • Maintain a chapter event calendar keeping the full schedule of upcoming chapter and squad events visible, organized, and accessible to internal stakeholders. • Flag capacity, timing, or resource conflicts across the chapter calendar proactively, bringing issues to the Events Director with a proposed resolution before they become day-of problems. • Work hand in hand with the Events Director on all event planning, execution, and debrief, keeping them fully informed and never creating surprises on event day. • Coordinate with Community, Membership, Marketing, and Partnerships teams to ensure events are aligned with broader organizational priorities and that the right members, prospects, and partners are present at each event. • Support the Events Director on larger MDS flagship events as needed—contributing your coordination skills to Summits, MDS Days, and other major gatherings beyond the chapter and squad event calendar.

Role Description The Dream Opportunity is looking for an event speaker/host who is located in the USA to work alongside a fast-growing educational company. This role involves: - Being the event speaker/host for events with big brands/companies. - Hosting panels where industry leaders will share insights about their brand. - Attending rehearsals for training on how to host workshops/panels. - Collaborating with team members to provide feedback on workshops/panels. - Participating in meetings to help develop new workshops/panels for students and brands. - Engaging in a collaborative, team-based creative process by taking editing and feedback. - Bringing energy, humor, excitement, and a collaborative spirit to a fast-paced, deadline-driven environment. Qualifications - Must be located in the USA, UK, Brazil, India, Mexico, Singapore, or Philippines. - Strong verbal communication skills to communicate clearly and confidently with employees from big brands and students. - Have a computer with Zoom and the ability to consistently be in an environment with effective wifi. - Strong organizational skills and attention to detail. - Ability to adapt and work in a fast-paced environment. - Passionate and creative commitment to issues of race and identity. - Willingness to accept and explore different ideas and opinions. - Positive attitude and enjoyment in meeting others; authentic personality and go-getter spirit. - Ability to work part-time with varied shifts. Benefits - Creative opportunities to design new services and systems. - Paid travel opportunities to host events with multi-billion dollar companies nationally and globally. - Impact on underserved student communities globally. - Work from home while hosting workshops/panels virtually.