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Parallel

Welcome to a whole new paradigm of well-being.

Executive Assistant – Special Projects Manager

Executive AssistantExecutive AssistantFull TimeRemoteSeniorTeam 1,001-5,000Since 2014H1B SponsorCompany SiteLinkedIn

Location

Florida

Posted

2 days ago

Salary

0

Seniority

Senior

High School5 yrs expEnglish

Job Description

Executive Assistant – Special Projects Manager

Parallel

• Provide high-level administrative support across ELT members, including calendar management, scheduling, and prioritization of time • Coordinate and prepare materials for key meetings (ELT, Board, Special Committee, cross-functional leadership forums) • Manage inbound requests and communications, ensuring alignment with enterprise priorities • Draft, edit, and refine executive communications on behalf of ELT members • Coordinate complex travel, logistics, and executive-level engagements • Own and drive enterprise operating rhythms, including weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP) • Ensure alignment across functions on priorities, deliverables, and timelines • Track key initiatives and follow-ups, holding teams accountable to commitments • Support development of executive-level materials (dashboards, one-pagers, board updates) • Lead and execute cross-functional projects on behalf of the ELT (e.g., organizational transformation, cost optimization, retail performance initiatives) • Build and manage project plans, timelines, and stakeholder communication • Identify risks, surface insights, and drive solutions in partnership with functional leaders • Act as a force multiplier to accelerate execution of priority initiatives • Serve as a central coordination point across ELT members and their teams • Ensure clear, concise, and timely communication of decisions, priorities, and updates • Support alignment between enterprise functions and state-level teams • Maintain a high level of professionalism and confidentiality across all interactions

Job Requirements

  • Age 21 or over
  • High School Diploma or equivalent
  • Valid Government-Issued Photo ID
  • 5–10+ years of experience in executive support, consulting, business operations, or project management
  • Experience supporting multiple senior executives or leadership teams in a fast-paced environment
  • Strong business acumen with the ability to understand financial and operational drivers
  • Exceptional organizational and time management skills with strong attention to detail
  • Proven ability to manage competing priorities and execute with speed and precision
  • Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools
  • Experience in highly regulated industries (e.g., cannabis, healthcare, CPG) is a plus

Benefits

  • Employee discount
  • Consistent, reliable benefits; Full medical/vision/dental (full time only), 401k with possibility of a company match, access to company-sponsored well-being programs
  • Balance and flexibility; paid time off, paid parental leave, flexible work arrangements
  • Tuition Reimbursement Programs
  • Pet Insurance

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