Role Description - Process and confirm purchase orders, identifying and resolving discrepancies between purchase requisitions, purchase orders, and confirmations. - Record confirmed purchase order details in ERP systems and notify internal stakeholders of any changes (e.g., Microsoft D365 or similar). - Process PO and Non-PO invoices in accordance with three-way matching and internal controls. - Validate invoice accuracy, completeness, tax compliance, and correct vendor details. - Post approved invoices and credit notes, ensuring proper GL/CC and project coding. - Prepare, validate, and execute payment proposals across multiple payment methods (ACH, wire, cheque, AP card, direct debit, and bank transfer). - Review and resolve payment exceptions, blocked vendors, advances, and reconciliations. - Coordinate payment approvals with Treasury and Finance Controllers. - Generate and distribute remittance advice to vendors. - Process payable taxes, prepare tax return reports, and coordinate tax payments with AP, GL, and government portals. - Create and maintain vendor accounts following required documentation and verification standards. - Perform invoice audits and quality checks, report findings, and recommend process improvements. - Respond to vendor and internal queries related to invoices, payments, tax documentation, and account status within defined SLAs. - Investigate and resolve payment discrepancies, missing invoices, and vendor statement issues. - Route requests appropriately to internal teams in compliance with SOX and internal controls. - Prepare month-end accrual reports and post accrual journal entries. - Perform GR/IR reconciliations, vendor statement reconciliations, and debit balance analysis. - Identify discrepancies, coordinate corrective actions, and obtain approvals for write-offs and adjustments. - Maintain accurate documentation to support audits and compliance reviews. - Validate and report expense-related tax data in required formats. - Process reimbursement and advance payments, including urgent manual payments where approved. - Ensure adherence to internal policies, SOX controls, accounting standards, and statutory tax requirements. - Maintain accurate records and supporting documentation for audit and regulatory purposes. Qualifications - At least 1-year experience in Accounts Payable. - Fluency in Italian language (minimum B2 level) and good command of English is a must. - Bachelor’s degree in Finance, Accounting, or a related field (or equivalent experience). - In-depth knowledge of invoice processing, payments, vendor master, and T&E claims. - Strong understanding of accounting principles and internal controls. - Proficiency in ERP systems (Microsoft D365 or equivalent) and MS Excel. - High attention to detail, strong analytical skills, and ability to meet deadlines. - Effective communication skills for internal and external stakeholder management. - Ability to manage multiple priorities and meet tight deadlines. - Experience in shared services or multinational environments preferred.

Title: Accounts Payable Assistant Hybrid Finance Full time London, England, United Kingdom Job Description: £30-34k / Hybrid - London IONATE is a deep-technology scale-up building the technology backbone for smart electricity grids. Our London team is looking for an Accounts Payable Assistant to support the Finance function on a full-time basis. Requiring solid purchase ledger experience, you will work closely with our AP Supervisor and Financial Controller, supporting our UK and Austrian entities. You will play a key role in keeping the purchase-to-pay cycle running smoothly, ensuring suppliers are paid accurately and on time, and that records are clean and audit-ready. This role focuses on delivering the day-to-day accounts payable function while helping us improve and document processes as the business scales. You’ll work with colleagues across the company to streamline approvals, strengthen controls, and maintain high-quality data in ExpenseIn and Xero (multi-currency). What you will do: - Own the end-to-end AP process: invoice capture, coding, approvals, posting, and payment - Be the first point of contact for supplier and internal AP queries; resolve discrepancies promptly and professionally - Process purchase invoices and credit notes in ExpenseIn and Xero (including multi-currency), ensuring correct VAT/tax treatment where applicable - Manage employee expenses and company credit card transactions, ensuring policy compliance and accurate coding - Maintain the purchase order process: ensure POs are raised for committed spend, obtain approvals, and match PO to invoices - Prepare weekly payment runs and ad-hoc payments, ensuring payments follow approval controls and agreed supplier terms - Reconcile supplier accounts and statements; investigate and clear aged items, duplicates, and unmatched transactions - Perform bank reconciliations and support month-end close activities related to AP - Manage the Finance shared mailbox, prioritising queries and maintaining clear audit trails - Support onboarding and maintenance of supplier master data (e.g., bank details) in line with internal controls - Manage HMRC customs reporting requirements and payments relating to import taxes on supplies - Provide reporting and supporting documentation for financial reporting and audit requests, and contribute to continuous improvement initiatives Requirements - Proven experience in a purchase ledger / accounts payable role, with a good understanding of the end-to-end AP process - Experience working in a small, fast-paced team - Exceptional communication skills - Excellent attention to detail and a high level of accuracy when processing transactions - Strong organisational skills and ability to prioritise workload and meet deadlines (including payment run cut-offs) - Experience processing invoices, expenses, and payments - Confident using accounting systems (experience with Xero is required) - Intermediate Excel skills (e.g., pivots, lookups) and comfortable working with numerate data - Professional, helpful approach to stakeholder and supplier query resolution It would be useful to have: - Experience with ExpenseIn (or another expense/invoice workflow tool) - Exposure to multi-currency processing and/or import duties and customs documentation Benefits - Employee Option Plan: You get equity in IONATE, so as we succeed so do you. - Private Medical & Dental Insurance: From day one, we provide you with full, comprehensive private medical and dental cover through Bupa. You also have the option to add any dependents to your cover. Please ask us for more details. - Company pension: a flexible, and sustainable pension product to help you plan for your future. - Career Development: It’s important to us that you have the opportunity for ongoing professional development and career growth. You will receive an annual budget for professional development and work with your team to set and reach goals every year. - Flexible working schedules: You will be based in our modern West London offices 3 days per week and will have the flexibility for hybrid work-from-home arrangements. Talk to us at the application process about this. - Cycle to Work Scheme: Low carbon travel is important for everyone, so we have in place a cycle scheme to help you purchase a bicycle. - Slow travel: We believe in a low carbon future, so if you wish to travel by a lower carbon method – but it takes much longer than flying - we will give you an extra 2 slow travel days per year.

• Manage day-to-day AP activities, including invoice receipt and coding, payment runs, vendor onboarding and maintenance, and reconciliation of AP subledgers • Work closely with property accounting, procurement, and offshore finance team to ensure accurate vendor payments and strong internal controls • Maintain and enforce AP policies and internal controls for approvals, segregation of duties, and payment authorization • Support month-end close activities related to accounts payable and provide variance explanations

• Lead the end-to-end execution of daily and ad-hoc payment runs • Prepare, verify, and process Check, ACH, and Wire payments • Monitor payment run calendar and ensure payments are completed on time • Work with Accounts Payable, Procurement, and business teams to resolve payment holds or invoice issues • Audit payment batches against supporting documentation for accuracy