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RecruitMyMom

Perm, contract, independent contracting. In-office and remote. Virtual Assistants. Remote SA workers upto C-Suite.

Finance Administrator – Personal Assistant

Financial Planning and AnalysisFinancial Planning and AnalysisContractRemoteSeniorTeam 11-50Since 2012H1B No SponsorCompany SiteLinkedIn

Location

South Africa

Posted

8 days ago

Salary

R200 - R240 / hour

Seniority

Senior

Professional Certificate5 yrs expEnglish

Job Description

Finance Administrator – Personal Assistant

RecruitMyMom

• Operating within a family office environment, this part-time, remote role is essential for ensuring seamless financial oversight and efficient day-to-day administrative coordination. • Requiring 2 to 3 hours of dedicated support per day, the position offers exceptional micro-flexibility for a highly organised professional based in Cape Town. • The successful candidate will act as a foundational support pillar, balancing precise accounting coordination with attentive personal and household administration. • Financial Administration & Oversight: Maintain accurate financial records, manage transaction categorisations, and execute regular reconciliations to ensure complete financial clarity for the estate. • Accounting Coordination: Act as the primary liaison for accounting matters, preparing necessary documentation, managing invoices, tracking accounts payable/receivable, and coordinating directly with external accountants or tax practitioners. • Personal Administrative Support: Oversee complex diary management, manage correspondence, handle travel arrangements, and execute ad-hoc administrative tasks to streamline the Principal's professional and personal schedule. • Household & Estate Assistance: Coordinate household logistics, liaise with domestic service providers, manage utility accounts, and oversee maintenance schedules to ensure the smooth continuous operation of private properties.

Job Requirements

  • Must be permanently based in Cape Town, Western Cape.
  • Proven experience tracking financial records, handling bookkeeping workflows, or working within a family office, high-net-worth individual (HNWI) environment, or executive support capacity.
  • Minimum of 5 years of experience handling finance-related administration or executive assistant duties.
  • Outstanding organisational aptitude, strict adherence to confidentiality, strong attention to numbers, and the ability to work independently with minimal supervision.
  • Prior professional experience working within the investment and finance sector.
  • A relevant certification or diploma in Administration, Bookkeeping, or Finance.
  • Experience coordinating household logistics or estate management workflows.
  • Required Software Skills: Xero, Microsoft Excel, Microsoft Office, Microsoft SharePoint, Google Docs

Benefits

  • Remote (With the prerequisite of being based in Cape Town for localized context and occasional requirements)

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EST (UTC-5)
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Finance Manager

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• Leidinggeven aan een team van drie collega's. • Eindverantwoordelijk voor de volledige boekhouding en verslaggeving. • Bewaken van de maandafsluiting en opstellen van balans en winst- en verliesrekening. • Verantwoordelijk voor het opstellen van de jaarrekening en de audit. • Verantwoordelijk voor BTW-compliance. • Actief werken aan procesverbeteringen en rapportages. • Ondersteunen van business controllers met budget- en forecastprocessen.

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€3.9K - €7.4K / month