• Manage client intake processes from referral through onboarding • Communicate professionally with families, caregivers, and internal team members • Collect, review, and maintain intake documentation and client records • Guide families through the intake process and explain agency procedures • Coordinate appointments, assessments, and onboarding activities • Process payroll accurately and in a timely manner • Maintain payroll records and assist with payroll-related inquiries • Ensure payroll and intake documentation is complete and accurate • Maintain and update records within CentralReach and payroll systems • Support administrative operations and workflow management • Prepare reports, track documentation, and maintain organized records • Assist with additional administrative, intake, and payroll-related tasks as required

• Managing admin and client inboxes with a same-day response mindset • Contact the ATO to arrange payment plans, interest & fee remissions, and lodgement extensions • Complete ASIC works, such as a change of directorship or shareholdings • Complete Company and Trust Set Ups • Answering phones and providing a warm, professional first point of contact • Handling client queries, scheduling, and correspondence with care and efficiency • Assisting with client proposals, engagement letters, invoices, tax returns, and financial statements, ensuring accuracy and compliance • Coordinating tax lodgements, including returns and BAS submissions • Maintaining secure and organised digital filing systems • Following up on overdue debtor accounts via email • Supporting the Practice Manager with ad hoc personal assistant duties • Calendar Scheduling & attending meetings • Contributing to continuous improvement in office policies and procedures

Role Description The Preconstruction Administrative Assistant (PCAA) provides administrative and documentation support to the Preconstruction Department as a whole, rather than being assigned to a single project. This role supports estimating, budgeting, proposal development, bid coordination, and internal preconstruction processes across multiple pursuits. Our projects are often in industrial and manufacturing environments, such as: - Manufacturing facilities - Automotive plants - Chemical plants - Distribution centers - Warehouses - Other large commercial facilities The PCAA is vital to the successful achievement of Mullins Mechanical & Welding’s mission, vision, and strategic initiatives. This job description is intended to be a general overview of the primary responsibilities of this position. It is not intended to be all-encompassing, and the employee may be required to perform other duties and responsibilities as needed to meet the ongoing needs of the organization. Responsibilities: - Provide administrative support to the Preconstruction team, including estimators, preconstruction managers, and department leadership. - Collect, organize, and maintain preconstruction documentation such as bid invitations, vendor and subcontractor quotes, material takeoff reports, estimate documentation, and scope documents. - Assist with bid and proposal preparation, including compiling exhibits, narratives, schedules, and other required documents. - Maintain a complete Preconstruction Calendar to track bid due dates, addenda, clarifications, and submission requirements across multiple projects. - Utilize Building Connected Software to coordinate communication with vendors, subcontractors, suppliers, and internal teams to collect pricing, qualifications, and required pre-bid documentation. - Utilize Salesforce Software to assist with input and maintenance of data in estimating, project management, and document control systems. - Maintain preconstruction filing systems in accordance with company standards. - Support handoff from preconstruction to operations by organizing estimate summaries, scope clarifications, assumptions, and project start-up documentation. - Prepare meeting materials, agendas, and notes for preconstruction meetings as needed. - Assist with reporting and tracking of preconstruction metrics such as bid volume, win/loss data, and workload forecasting. - Perform general administrative duties including scheduling, correspondence, document formatting, and internal coordination. - Ability to work remotely and manage workload in an independent environment. Qualifications - Excellent organizational, documentation, and time-management skills with the ability to manage multiple priorities. - Strong written and verbal communication skills to interface with internal teams, vendors, subcontractors, and clients. - Proficiency in Microsoft Office applications; familiarity with construction software such as estimating platforms, Procore, and Bluebeam is a plus. - Strong attention to detail and problem-solving skills. - Ability to work in a fast-paced, deadline-driven preconstruction environment. Company Description Mullins Mechanical ranked #243 on the 2024 ENR Top Specialty Contractors list, #48 in the Nation and #5 in the Southeast among Firms in Mechanical. We’re proud to be one of the fastest growing privately held companies in America. We’re a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, fire protection, and metal fabrication. Our projects are often in industrial and heavy commercial environments such as: - Manufacturing facilities - Automotive plants - Chemical plants - Distribution centers - Warehouses - Data centers - Other large facilities

Role Description Wir suchen Büromitarbeiter / Office-Mitarbeiter (m/w/d) / Homeoffice in Gera. Sie sind kommunikationsstark, finden für jede Situation die passende Lösung und behalten auch in herausfordernden Momenten den Überblick? Dann werden Sie Teil unseres Teams und gestalten exzellenten Kundenservice in Gera mit. - Bearbeitung von Kundenanfragen per Telefon und E-Mail – freundlich, lösungsorientiert und professionell - Pflege und Aktualisierung von Kundendaten in unseren Systemen - Recherche und Klärung von Kundenanliegen zur Sicherstellung schneller Ergebnisse - Bearbeitung und Dokumentation von Reklamationen sowie Entwicklung kundenorientierter Lösungen - Unterstützung bei administrativen Prozessen rund um Aufträge und Abrechnungen - Beratung von Interessenten zu unseren Produkten und Dienstleistungen Qualifications - Abgeschlossene kaufmännische Ausbildung oder erste Erfahrung im Kundenservice - Sicherer Umgang mit MS Office, idealerweise Kenntnisse in SAP IS-U - Strukturierte, zuverlässige und serviceorientierte Arbeitsweise - Sehr gute Deutschkenntnisse in Wort und Schrift - Teamfähigkeit, Kommunikationsstärke und ein hohes Maß an Verantwortungsbewusstsein - Flexibilität und Lösungsorientierung, auch bei dringenden Anfragen Benefits - Aufgabenfeld entsprechende Vergütung ab einer Höhe von 16,50 €/h - Ein entspanntes Kennlerngespräch - Unbefristetes Arbeitsverhältnis in Gera - Übertarifliche und leistungsgerechte Zulagen - Persönliche Betreuung und Beratung - Entwicklungsmöglichkeiten und langfristige Perspektiven - Gelebter Arbeits- und Gesundheitsschutz - Fairplay Company Description