Litigation Legal Secretary Location: Ontario United States Job Description: Litigation Legal Secretary – Ontario, CA (Hybrid) We’re partnering with a reputable defense firm in Ontario seeking an experienced Litigation Legal Secretary to support a high-volume civil litigation desk. This is a great opportunity to join a collaborative, fast-paced team with hybrid flexibility. Position Overview: The ideal candidate will have strong experience in civil defense litigation, thrive in a fast-paced environment, and be comfortable managing a heavy docket with competing deadlines. This role offers a flexible hybrid schedule, with approximately two days in-office and the remainder remote (subject to business needs). Key Responsibilities: - Provide administrative and litigation support to 2–3 attorneys, including a lead attorney with an active, high-volume caseload - Manage attorney calendars, scheduling depositions, mediations, court appearances, and meetings - Coordinate with opposing counsel, clients, and vendors to arrange case-related activities - Prepare, proofread, and finalize pleadings, motions, discovery, and correspondence - Handle e-filing in California state and federal courts - Track and manage deadlines through docketing and calendaring systems - Maintain and organize electronic and physical case files (iManage or similar DMS) - Assist with trial preparation and document production - Open and close case files and maintain case documentation throughout lifecycle Qualifications: - 3–5+ years of litigation legal secretary/assistant experience, ideally in civil defense litigation - Strong knowledge of California court rules, procedures, and e-filing systems - Experience with docketing/calendaring and deadline management - Proficiency in Microsoft Office (Word, Outlook, Excel) and document management systems (iManage preferred) - Highly organized with strong attention to detail - Ability to prioritize and manage multiple deadlines in a fast-paced environment - Professional, team-oriented demeanor with excellent communication skills Compensation & Benefits: - Salary range: $80,000 – $90,000 annually (DOE) - Discretionary Annual bonus - Medical benefits (employee coverage provided) - Dental, vision, life, and disability insurance options - 401(k) retirement plan Equal Opportunity Employer/Veterans/Disabled The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance Pay Details: $80,000.00 to $90,000.00 per year Search managed by: Isaiah Dunn Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: - The California Fair Chance Act - Los Angeles City Fair Chance Ordinance - Los Angeles County Fair Chance Ordinance for Employers - San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Support the animation editorial team by organizing and delivering files, troubleshooting technical issues, and managing project media while ensuring accurate documentation and maintaining a shared media storage environment.

Role Description Lead the legal operations team, including legal assistants, team leads, and administrative staff. - Provide ongoing training, mentorship, and opportunities for professional growth. - Conduct regular performance evaluations and support continuous improvement. Oversee daily workflows to ensure timely, accurate, and efficient case handling. - Coordinate legal projects and ensure key deadlines and priorities are met. - Design, implement, and maintain standardized procedures and best practices across the team. Administer legal technology systems, including case management and document handling. - Train staff on tools and ensure proper adoption of software solutions. Ensure operational adherence to legal, regulatory, and confidentiality standards. - Identify and address risks associated with case handling and team operations. - Support the maintenance and accuracy of legal records and documentation. Generate and interpret operational reports to track team performance and workflow efficiency. - Use data insights to identify trends, bottlenecks, and areas for process improvement. - Share findings and make recommendations to senior leadership. Serve as a liaison between the legal operations team and departments such as HR, IT, Finance, and Quality Assurance. - Collaborate across teams to align legal operations with broader organizational goals. Qualifications - Minimum of 1-2 years of experience in legal operations, business operations, or a similar administrative/coordination role, especially in family-based and VAWA cases. - At least 1 year of experience in a supervisory or leadership position, with proven ability to manage teams and drive performance. - Familiarity with operational methodologies such as Lean or process standardization. - Exposure to workflow-based environments such as assembly lines, legal production processes, or structured operational frameworks. - Experience using case management and productivity software (e.g., Salesforce, Litify, Google Workforce, etc.). - Proficiency in generating operational reports, tracking KPIs, and presenting key findings to stakeholders or leadership teams. - Excellent organizational, time management, and problem-solving skills. - Effective communication and interpersonal skills, with the ability to lead, motivate, and support teams. - Close attention to detail and the ability to manage sensitive or confidential information with discretion. Requirements - Competence in analyzing case metrics, error trends, and recommending corrective action plans. - Experience building training materials, onboarding guides, or leading internal knowledge-sharing sessions. - Familiarity with operational methodologies such as Lean or process standardization. Technical Requirements - Computer: Intel i5 (8th Gen+) or AMD Ryzen 5 (3000+), or Mac M1+. Min. 8 GB RAM, 256 GB SSD. - OS: Windows 11 or macOS. - Monitors: Two screens required. - Headset: USB wired or wireless. - Internet: Wired connection, at least 20 Mbps. Key Performance Indicators - Timely Case Movement: Maintain ≥88% of assigned cases moved to the appropriate next stage within established timelines. - Assignment Variance: Maintain a variance of ≤10% between assigned and completed workload during the evaluation period. - Report Timeliness & Accuracy: Maintain 98%-100% accuracy and on-time submission of all required reports, case updates, and tracking documentation. - Escalation Resolution: Resolve 100% of escalated matters within 18 hours of assignment while maintaining proper documentation and communication. - Attorney Review Readiness: Maintain ≥88% of case files submitted for attorney review meeting quality and completeness standards on first submission. Work Environment - Remote role based out of one of our required U.S. office locations. - A combination of in-person meetings and remote work. - Occasional travel is required for stakeholder engagement, community events, and conferences. - Collaborative, mission-driven culture with a fast-paced startup dynamic. Salary and Benefits - Salary: $14 - Paid Time Off - Mental Health Days - Office Holidays - Wellbeing Support Application Process You may apply to our career page: Career Page Physical Demands This position primarily involves sedentary work, requiring the ability to sit for extended periods while using a computer, phone, and other office equipment. Must handle typing and data entry tasks efficiently. Equal Opportunity Employment Statement Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic. Non‑Attorney Role Disclosure & Limitations of Duties This position is not an attorney role. The individual hired for this position is not licensed to practice law and may not provide legal advice or legal representation under any circumstances. The employee must strictly adhere to the following limitations and, when appropriate, escalate matters to a licensed attorney. - Non‑Attorney Staff MAY: - Provide administrative and clerical support. - Communicate factual case status updates as directed by an attorney. - Collect documents and information from clients. - Assist in drafting forms and documents under the attorney's supervision. - Relay attorney-approved information to clients. - Schedule appointments and manage case files. - Provide government filing instructions that are procedural in nature (e.g., where to mail documents, required supporting documents as directed by an attorney). - Non‑Attorney Staff MAY NOT: - Provide legal advice or legal opinions. - Interpret immigration laws, regulations, or policies for clients. - Advise a client on which immigration benefit, strategy, or form to pursue. - Advise whether a client qualifies for any immigration benefit. - Assess eligibility, admissibility, or risk. - Recommend legal strategies or outcomes. - Advise on the consequences of criminal history, prior immigration violations, or prior denials. - Sign legal filings on behalf of the firm unless specifically authorized for ministerial purposes. - Represent clients before USCIS, EOIR, DHS, DOL, or any court. - Communicate legal analysis to clients. - Negotiate with government agencies on legal matters. - Answer legal questions, even if the staff member believes they know the answer. - Translate or explain legal advice independently of an attorney. Mandatory Escalation to Attorney The employee must immediately escalate the matter to a licensed attorney if: - A client asks a legal question. - A client asks whether they “qualify” or “should apply.” - A client asks about risks, timelines with legal implications, or the likelihood of success. - A case involves criminal history, prior removal, unlawful presence, fraud/misrepresentation, prior denials, or complex facts. - A client requests interpretation of a Request for Evidence (RFE), Notice of Intent to Deny (NOID), or other government notice. - A client expresses confusion about previously given legal advice. - Any situation arises where the staff member is unsure whether the response would constitute legal advice. When in doubt, escalate to an attorney. Compliance Statement Unauthorized practice of law (UPL) is strictly prohibited. Violation of these limitations may result in disciplinary action, up to and including termination of employment. All non‑attorney staff are required to acknowledge in writing that they understand and agree to comply with these restrictions as a condition of employment.

Role Description The Legal Intern will be primarily focused on reviewing, organizing and storing commercial agreements. This remote position will be for approximately 10 hours/week and will allow for a lot of flexibility. The individual will be required to operate independently based on guidance provided by legal team members. The successful candidate will be a fast-learner and have excellent organization skills and attention to detail. - Contract Management: Accurately upload, organize, and update contract documents in Salesforce, ensuring all entries meet company guidelines and standards. - Data Integrity: Maintain high standards of data accuracy and completeness within Salesforce, identifying and resolving discrepancies as they arise. - Administrative Support: Assist with general administrative tasks including filing, data entry, scheduling meetings, and managing legal documentation. - Communications: Coordinate with internal teams to gather necessary information for contract processing and manage correspondence related to contract management. - Process Improvement: Contribute ideas and feedback to enhance contract management processes and administrative workflows. Qualifications - Currently enrolled in a Juris Doctor (JD) program or related legal studies. - Strong attention to detail and organizational skills. - Familiarity with Salesforce or other CRM systems is a plus, but not required. - Excellent written and verbal communication skills. - Ability to work effectively and efficiently in a remote or hybrid work setting. - Strong sense of professionalism and confidentiality. - Proficient with Microsoft Office Suite (Word, Excel, Outlook). Benefits - Flexible work schedule to accommodate academic commitments. - Opportunity to work with a dynamic and supportive team. - Valuable hands-on experience in legal and administrative functions within the tech industry. - Networking opportunities with professionals in the field. - Annual salary range for this position is between $50,684.00 - $63,355.00 gross before taxes. Company Description Rocket Software Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Rocket Software Inc. is also committed to compliance with all fair employment practices regarding citizenship and immigration status. Rocket is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please call: 781-577-4321 or send an email to people@rocketsoftware.com. We will make a determination on your request for reasonable accommodation on a case-by-case basis. As part of our commitment to a safe and trustworthy workplace, we include background and reference checks in our hiring process. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!