Role Description We are seeking a reliable, highly organised Executive / Administrative Assistant to support our sales and administration team across day-to-day operations, customer communication, and back-office coordination. This role is ideal for someone who is detail-oriented, comfortable working in a fast-paced environment, and confident handling both customer-facing and administrative tasks. - Prepare, format, and send customer quotations and assist with basic estimating support, including compiling inputs, pricing assistance, and documentation preparation. - Respond to incoming customer enquiries via phone and email in a professional and timely manner. - Follow up on quotations to support conversion and maintain an active sales pipeline. - Process and finalise sales transactions within the ERP system. - Maintain accurate and up-to-date customer records, internal documentation, and filing systems. - Provide general office administration support, including scheduling, coordination, and document handling. - Support tasks such as calendar coordination, meeting support, and internal communication assistance. - Assist with broader administrative and sales support functions as required to keep operations running smoothly. Qualifications - Experience supporting executives or teams in an EA/admin capacity. - Experience supporting estimating, quotations, or sales administration (preferred). - Confident using Microsoft Office (Outlook, Excel, Word) and general business systems. - Experience using ERP systems. - Strong data entry skills with high attention to detail and accuracy. - Ability to work independently, manage priorities, and stay organised without close supervision. - Proactive mindset with strong follow-up discipline and accountability. - Strong written and verbal English communication skills. - Exposure to Xero or basic bookkeeping support. - Dependable, structured in approach, and takes ownership of work. - Comfortable balancing customer communication, administrative precision, estimating support, and sales coordination in a fast-paced environment. Work Arrangement & Expectations - This is a remote role that will be set up as an independent contractor engagement. - To ensure alignment and transparency, successful candidates will be expected to: - Disclose any existing ongoing roles or client work. - Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).

Role Description American Modern Insurance Group is seeking a highly experienced and deeply trusted Senior Executive Assistant to serve as a strategic partner to our Chief Executive Officer. This is a rare opportunity to operate at the center of a dynamic, global organization, working directly with an executive whose priorities shape the direction of the business. Reporting directly to the CEO, you will serve as a primary point of contact and trusted liaison for a broad range of internal and external stakeholders, including global business leaders, client executives, and senior government officials. Your work will be instrumental in enabling the CEO to stay focused on enterprise-level priorities, and your judgment, discretion, and initiative will be relied upon daily. Responsibilities - Provide comprehensive day-to-day executive support to the CEO, proactively anticipating current and future needs to enable the achievement of strategic priorities. - Manage highly complex and dynamic calendars, balancing competing priorities and ensuring clear visibility across daily, weekly, and long-term schedules. - Prepare the CEO for meetings by gathering and synthesizing information in advance, distributing materials, and ensuring timely follow-up and accountability. - Coordinate all aspects of travel (both domestic and international), including detailed itineraries, accommodations, logistics, and timely submission of expense reports for CEO, various senior executive and managers using Concur platform and in compliance with the Travel Policy. - Plan and execute high-profile internal and external events, including leadership offsites, board meetings, executive dinners, and client-facing engagements and managing all logistics from concept through execution. - Identify and implement opportunities to streamline workflows, enhance processes, and improve organizational effectiveness for the CEO and senior leadership team. - Lead or assist with special projects and initiatives, including conducting research and analysis on behalf of the CEO. - Collaborate cross-functionally and partner closely with other Executive Assistants to deliver seamless, coordinated outcomes. - Handle highly confidential and sensitive information with the highest level of discretion, professionalism, and integrity. Qualifications - Bachelor’s Degree with 7+ years of administrative experience supporting senior executives; OR High School Diploma (or equivalent) with 10+ years of progressive administrative experience at the executive level. - Demonstrated experience planning, organizing, and supporting C-suite or senior executives in a fast-paced environment. - Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Copilot). Requirements - Prior experience supporting a CEO within a global, matrixed organization. - Exceptionally professional presence with strong written and verbal communication, organizational, and interpersonal skills. - Proven track record handling sensitive and confidential information with sound judgment and integrity. - Strong critical thinking skills with the ability to anticipate needs, surface issues, and resolve problems proactively. - Advanced proficiency in Microsoft Office and related productivity tools, with an appetite for adopting new technologies. - Experience managing complex travel arrangements, expense reporting, and cross-functional organizational processes. - Excellent attention to detail with the flexibility to manage multiple high-stakes priorities under pressure. - Agility to navigate ambiguity and adjust dynamically in response to a fast-changing executive schedule. - Ability to gather, analyze, and communicate information clearly, concisely, and with appropriate context. Benefits - Two options for your health insurance plan (PPO or High Deductible). - Prescription drug coverage (included in your health insurance plan). - Vision and dental insurance plans. - Short and Long Term Disability coverage. - Supplemental Life and AD&D plans that you can purchase for yourself and dependents (includes spouse/domestic partner and children). - Voluntary Benefit plans that supplement your health and life insurance plans (Accident, Critical Illness and Hospital Indemnity). - A robust 401k plan with up to a 5% employer match. - A retirement savings plan that is 100% company funded. - Paid time off that begins with 24 days each year, with more days added when you celebrate milestone service anniversaries. - Eligibility to receive a yearly bonus as a Munich Re employee. - A variety of health and wellness programs provided at no cost. - A hybrid environment that gives you a choice in where and how you get work done. - A corporately subsidized on-site cafeteria as well as a We Proudly Serve coffee shop. - An on-site complimentary workout facility as well as walking trails on campus grounds. - On-site wellness center complete with nurse practitioner. - Financial assistance for adoptions and infertility treatment. - Paid time off for eligible family care needs. - Tuition assistance and educational achievement bonuses. - Free parking. - A corporate matching gifts program that further enhances your charitable donation. - Paid time off to volunteer in your community.

• Support 2 C-level executives • Heavy calendar management • Perform administrative duties and functions requiring confidentiality, initiative and sound decision-making • Manage travel- arrange air/lodging/transportation, craft and maintain itineraries for designated executives, process expense reports • Coordination and planning for meetings, conference calls and special events, including arrangement of logistics, meeting space, communications, and catering managing within a budget • Collaborate with other administrative staff • Support of other executives as needed • Additional duties and projects, as assigned

Role Description Waste And Industry Compliance Ltd is seeking a detail-oriented, experienced Executive Assistant to provide comprehensive support to our senior leadership. Reporting directly to the CEO, the Executive Assistant will act as a liaison, overseeing activities and communications to ensure smooth business processes and functions. The ideal candidate is adaptable, agile, and well-organized, with exceptional time management and multitasking abilities. - Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients. - Prepare internal and external corporate documents for team members and industry partners. - Schedule and manage complex calendars and set up meetings, ensuring logistics, including venue, equipment, and materials, are in place. - Manage all aspects of executive travel arrangements, including itineraries, bookings, and expense reports. - Assist in preparing materials for board meetings, management meetings, and corporate events. - Maintain an organized filing system of both physical and electronic documents. - Uphold a strict level of confidentiality. Qualifications - Minimum of 5 years of experience as an Executive Assistant reporting directly to senior management. - Bachelor’s degree in Business Administration or related field preferred. - Experience in the waste industry and environment-friendly policies is a plus. - Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software. - Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities. - Exceptional interpersonal skills and a friendly and professional demeanor. - Ability to maintain confidentiality. Benefits - Paid time off - Health, Dental, and Vision insurance - Retirement plan - Learning and Development resources - Opportunities for advancement