We believe in leaders at every level. We are not a business where you wait to be told what to do — we hire people who take ownership, think commercially, and bring solutions. We have built a high-performance culture built on accountability, respect and the drive to deliver exceptional outcomes for our clients. If you are the type of person who gets energy from solving complex problems, who takes pride in work that actually ships and makes a difference, and who wants to be part of a company that is genuinely growing — we want to hear from you. How to Apply To apply, please submit your CV and a brief cover letter outlining your most relevant AI integration or automation project — what you built, what problem it solved, and what the outcome was. We are reviewing applications on a rolling basis and encourage early submissions.
HR Compliance Administrative Specialist
Location
Philippines
Posted
38 days ago
Salary
A$9 / hour
Seniority
Mid Level
No structured requirement data.
Job Description
HR Compliance Administrative Specialist
Scale-X Solutions
Role Description This is a remote position. Job Title: HR Compliance Administrative Specialist (PERMANENT WFH, Dayshift, PH) Type: Full Time; 40 hours per week VA Rate: $9AUD per hour (60-62K PHP monthly) Purpose: - Looking for a highly organised, proactive, and tech-savvy Virtual Assistant. - Take ownership of the business to reduce the administrative burden on the Directors. - Support HR compliance functions. - Requires initiative, strong written communication, and the ability to work independently. Responsibilities - HR Compliance Support (PRIORITY): - Review all current company employment agreements against the Manufacturing Award MA000010 (Fair Work Act). - Cross-check existing employee pay rates against Award classifications (C12, C13 and other relevant levels) to confirm compliance, identify discrepancies or underpayments. - Identify gaps in leave entitlements, penalty rates, overtime rates, allowances, and leave loading obligations. - Draft updated or new employment agreements where gaps are identified, for Directors review and approval. - Build and maintain an HR compliance register: employee contract dates, review dates, pay rates, Award classifications, leave balances. - Develop or update basic HR policy documents as instructed (leave policy, performance management process, onboarding checklist). - Set up a simple, repeatable onboarding process for future new hires. - Administration & Operations Support: - Email inbox monitoring, triaging, and drafting responses on behalf of the Director from provided briefs. - Data entry and record maintenance in MRPeasy (ERP system) – customer records, job updates, product information. - Maintain and organise the company's SharePoint/OneDrive file structure. - Prepare documents, templates, proposals, and correspondence (memos, emails, reports). - Follow up on outstanding customer quotes and enquiries via email (only when triggered to do so). - Maintain and update customer and supplier contact lists (CRM and spreadsheets). - Scheduling, calendar management, and meeting coordination for the Director. - Research tasks – supplier information, product data, industry news as directed. - Assist with preparation of presentations and capability statements. - Document and maintain simple SOPs and process records as instructed. - SMM: - Manage and maintain the company's social media accounts (LinkedIn, Instagram, Facebook) posting consistently to an agreed content calendar. - Design professional graphics and visual content using Canva (product spotlights, project showcases, promotional posts, testimonials). - Write captions, hashtags, and copy that reflects the company's brand voice – clean, trade facing, professional. - Monitor and respond to comments, messages, and enquiries across social platforms in a timely manner. - Build and manage a monthly content calendar for Directors approval. - Assist with website content updates once the new company website is launched (blog posts, project updates, product page edits). - Draft and schedule email marketing campaigns (product launches, seasonal promotions, trade updates). - Pull and report monthly social media analytics (reach, engagement, follower growth, impressions). - Research competitor and industry content to inform content strategy. Company Description
Related Guides
Related Categories
Related Job Pages
More Human Resources Jobs
Human Resources Lead and Business Development
Clear Horizon PathwayIf you’re an established professional who knows you’re capable of more — more autonomy, more purpose, more alignment — this pathway may be the next step you’ve been looking for. We partner with a global success education organization, representing internationally recognized learning programs and live events. This self‑directed business model is designed for professionals who want to leverage their experience into something they truly own.
Role Description Your Experience Has Value. Now Let It Create Your Next Chapter. This is a remote, self‑employed opportunity where you’ll apply your communication, leadership, and professional strengths within a purpose‑driven business framework. You’ll receive structured training, mentoring, and access to a global community — while maintaining full independence in how you operate. What You’ll Be Doing: - Promoting established success education programs and live events - Leading consultative conversations focused on alignment and professional fit - Strengthening your communication, influence, and positioning skills - Developing confidence in leadership and decision‑making - Participating in ongoing training and mentorship - As your business grows, stepping into potential mentoring or leadership roles Qualifications - 5+ years of experience in any field - Value growth, self‑leadership, and expanding their capability - Open to learning, feedback, and refining their approach - Think entrepreneurially and enjoy working independently - Want to build something meaningful through consistent effort - Demonstrate maturity, humility, and coachability Requirements - 5 years business experience - Eligible to work in the USA - Seeking flexibility in work schedule... on your time, place and schedule Next Step If you’re ready to take ownership of your next chapter and build a business that reflects your experience and values, I invite you to apply. Qualified candidates will be contacted for a brief, structured phone conversation to explore alignment and next steps.
Manager, Global Benefits and HR Operations
Resolve To Save LivesA global health organization that aims to save 100 million lives from cardiovascular disease and prevent epidemics.
• Reporting to the Director of Human Resources Operations, manage RTSL's global benefits strategy • Provide exemplary employee support and strategic systems management • Oversee the design, evaluation, and delivery of benefits • Advise leadership on competitive, cost-effective options for RTSL's global workforce • Ensure data integrity, process alignment, and compliance with all regulations • Serve as primary liaison to employees for benefits and leave matters
Vice President, Human Resources Business Partner – Tech, Product, Data, Analytics, Corporate Functions
A Place for MomEnabling families to make the best senior living decisions for their loved ones
• Serve as a trusted advisor to executive leadership, aligning people strategies with enterprise objectives, growth priorities, and long-term business goals. • Partner with business leaders to develop organizational strategies that enhance performance, scalability, and operational effectiveness. • Influence executive decision-making through data-driven insights, workforce analytics, and forward-looking talent strategies. • Lead organizational design, workforce planning, succession management, and talent optimization initiatives to ensure the organization is positioned for future growth. • Drive large-scale change management and transformation efforts, enabling leaders and teams to successfully navigate evolving business needs. • Develop and execute talent strategies that strengthen leadership capability, accelerate employee development, and build robust succession pipelines. • Champion initiatives that enhance employee engagement, belonging, and overall workplace experience while reinforcing company values and culture. • Collaborate with business and compensation leaders to optimize organizational structures, workforce investments, and incentive programs. • Lead and support enterprise-wide people initiatives that build organizational capability and strengthen the company’s competitive advantage.
• Maintain accurate and up-to-date employee personnel files in accordance with maritime and yachting regulations. • Ensure compliance with MLC requirements, flag state regulations, visas, work permits, medical certificates, licenses, training records, and other mandatory crew documentation. • Monitor document expiration dates and coordinate timely renewals. • Conduct periodic audits of employee records to ensure accuracy and compliance. • Support vessel audits and inspections by preparing and maintaining required crew documentation. • Prepare, issue, and maintain employment contracts, amendments, and related HR documentation. • Manage employee onboarding and offboarding processes. • Administer employee benefits programs and act as the primary point of contact for employee inquiries. • Coordinate with benefits providers and external vendors to ensure accurate enrollment and administration. • Manage monthly payroll processing for yacht crew members and employees located in multiple countries. • Ensure payroll accuracy, including salary changes, bonuses, leave payments, deductions, and reimbursements. • Coordinate with payroll providers and internal stakeholders to ensure timely payroll execution. • Maintain payroll records and support payroll reporting requirements. • Serve as a trusted resource for employees and managers regarding HR policies and employment matters. • Assist in resolving employee concerns and workplace issues professionally and confidentially. • Ensure compliance with applicable labor laws, maritime regulations, and company policies. • Support employee engagement initiatives and foster a positive workplace culture. • Assist managers with performance management processes and employee development initiatives. • Prepare disciplinary documentation, including verbal warnings, written warnings, performance improvement plans, and supporting records. • Support workplace investigations and maintain accurate documentation. • Manage employee resignations, contract completions, and involuntary terminations. • Prepare termination documentation and coordinate final payroll and benefits administration. • Conduct exit interviews and maintain separation records. • Ensure all offboarding processes are completed in accordance with company policies and applicable regulations.


