Title: Project Coordinator Location: Sydney Australia Job Description: We are Lightsource bp - We're on a mission to become a global leader in onshore renewables, anchored by our proven track record in solar development. For over a decade we've been actively working to diversify the way our world is powered with sustainable and responsible renewable power. We work to safely deliver affordable, reliable, large-scale onshore renewable and energy storage solutions to help the world decarbonise. Our growing business is constantly innovating and investing to help drive the energy transition. Our people and projects are focused on supporting long-term sustainable growth and energy security. Lightsource bp operates with five core values: Safety, Integrity, Respect, Sustainability, and Drive. We seek to attract and hire individuals who share our commitment to creating a safe workplace, uphold the highest standards of integrity, and demonstrate respect for colleagues, communities, and the environment. Our recruitment process promotes sustainability by valuing long-term growth and responsible practices, while seeking candidates with the drive to innovate and lead in the global energy transition. Together, these values shape how we engage, assess, and welcome talent to join us in delivering transformational solar power solutions worldwide. Lightsource bp was fully acquired by bp in 2024. What you'll do (the role) Summary As a Project Coordinator, you will be the focal point between local project delivery teams and remote support resources, ensuring project progress and budget status are effectively tracked and managed. You will provide essential administrative and project controls support across our solar PV and energy storage projects, enabling seamless collaboration between teams and stakeholders whilst maintaining accurate documentation and financial oversight. Responsibilities of the Role - Project Controls & Reporting - Be the focal point between local project delivery teams and remote support resources to ensure project progress and budget status are tracked, managed, and reported to stakeholders - Scheduling & Coordination - Arrange meetings, set agendas, assign tasks to team members, and coordinate resource allocation to ensure the project team has what's needed at the right time - Documentation Management - Create and maintain project documentation, including project plans, reports, meeting minutes, budgets, schedules, scope statements, and deliverables - Progress Tracking & Monitoring - Monitor project milestones, identify potential issues, track team performance, and provide timely status updates to project managers and stakeholders - Financial & Administrative Management - Manage purchase order requisitions, receipt and processing of invoices, track project expenses, coordinate financial reporting, and ensure adherence to budget constraints - Risk Management - Coordinate ongoing management of project risks across the portfolio and escalate issues proactively - Quality Control - Ensure project deliverables meet established quality standards and contractual requirements - Contract & Procurement Management - Manage aspects of project contracts, supervise the procurement process, and ensure compliance with timeframes for external reporting and contractual obligations - Data Analysis & Decision Support - Gather, analyze, and validate project data to identify trends, support informed decision-making, and generate performance reports Why you'll make a great member of the team Experience & Knowledge Required - 4-5 years' experience as a Project Coordinator, Administrator, or Owner's Site Representative - Recent experience in the construction of solar PV plants or Battery Energy Storage Systems (BESS) projects, or relevant renewable energy sector experience - Experience working with EPC contractors, ICP contractors, and/or integration contractors - Strong understanding of project management methodologies (e.g., Agile, Waterfall) - Proficiency in project management tools such as Microsoft Project, Primavera P6, or similar platforms - Demonstrated ability to manage multiple purchase orders, invoices, and financial documents - Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously and prioritize effectively - Proven attention to detail in documentation, data entry, and contractual compliance Skills Required - Excellent Communication - Clear and concise written and verbal communication in English with various stakeholders at all levels - Problem-solving - Ability to identify and resolve project issues proactively, with strong commercial awareness - Technical Acumen - Attention to technical details and contractual requirements; ability to understand and work with project schedules and budgets - Administrative Excellence - Strong organizational skills with meticulous attention to accuracy in documentation and reporting - Stakeholder Management - Proven ability to host meetings, foster cross-team collaboration, and facilitate communication between project teams, clients, and external partners - Data Analysis - Capability to gather, analyze, and validate project data to support decision-making Education Required - Bachelor's Degree in Construction Management, Engineering, or equivalent qualifications - Or Associate Degree from a two-year college, technical school, or equivalent combination of education and professional administrative support experience Additional Notes / Role-specific Requirements Work Arrangements: - Hybrid work location, split between Sydney office and project sites - Infrequent travel between office and project site (approximately once every couple of months) - Flexibility to work on-site during critical project phases Personal Qualities: - Professional and diligent manner with a flexible, proactive attitude - Commercial awareness and understanding of project delivery constraints - Comfortable hosting and facilitating meetings with internal and external stakeholders - Collaborative mindset with a commitment to supporting cross-functional teams Why you'll want to work for us Be you: We pride ourselves on being an inclusive community, where every individual is valued and treated with respect. Be responsible: Our culture is driven by our core values - from operating safely to ensuring our solar projects are responsible and promote biodiversity. Be recognised: Alongside a competitive salary, we offer a variety of benefits including annual bonus, retention bank, health insurance, pension, and other local benefits. Be inspired: Join an agile, international team working across 15 countries to power the future and positively impact people, communities, ecosystems, and biodiversity across the world. Our core values: Lightsource bp truly cares about creating a sustainable future through safe, responsible, and meaningful low-carbon energy projects. Our core values of Safety, Integrity, Respect, Sustainability, and Drive are the guiding principles for everything we do. For further information on our career opportunities and life at Lightsource bp, please visit https://www.lightsourcebp.com/careers/ Why you'll want to stay with us At Lightsource bp, you'll work within agile, cross-functional teams where diverse perspectives come together. Our culture embraces open knowledge sharing and collaboration, empowering you to learn from others and accelerate progress collectively. Your career growth is our priority and a shared journey. We are committed to developing talent from within and preparing you for career advancement so you can shape a fulfilling and lasting journey here. In today's fast-changing world, a learning mindset is essential. We proactively support upskilling to help you push your skill boundaries and stay ahead in your field, so you can not only keep pace with change but confidently shape a brighter future.