• Own end-to-end planning and execution for assigned external events • Manage all event logistics including booth builds and vendor coordination • Bring brand activation programs to life in high-impact environments • Manage budgets and track expenses • Serve as the primary point of contact for various stakeholders • Partner cross-functionally with teams at Toast • Own staffing coordination for assigned events • Partner with Marketing Operations for event setup and performance tracking • Track leads and deliver post-event readouts

• Own a portfolio of mid-sized events aligned to demand generation and category priorities • Evaluate and recommend events based on ROI, audience relevance, and competitive landscape • Partner with Category Marketing, Creative, Sales, and Account management to define goals, messaging, branding, and staffing. • Lead end-to-end execution of tradeshows and activations, including booth design, fabrication, AV, shipping, and on-site operations • Manage vendors and agencies: sourcing, negotiation, contracts, and delivery against brand standards • Assist the sales team in manning the floor during busy times and be able to credibly talk about Whatnot and live shopping • Build and manage detailed Run of Show documentation and lead on-site execution • Translate creative concepts into executable production plans • Own production timelines, sequencing, and logistics from planning through strike • Lead on-site coordination, including staff scheduling, briefing, and training • Troubleshoot technical and operational issues in real time • Own and scale the “Booth-in-a-Box” logistics and checkout process • Build and manage inventory systems for event assets, swag, and seller kits • Lead ordering, shipping, and fulfillment for all IRL events • Develop repeatable processes to improve efficiency and consistency • Build and manage budgets for mid-sized events • Track estimates vs. actuals and proactively manage variances • Identify risks early and adjust scope, vendors, or plans as needed • Serve as logistics/production lead for mid-sized events and support large scale events

Event SpecialistThe RoleWe are seeking a motivated and detail-oriented Event Specialist to join our Marketing team, reporting to the Brand & Events Manager. This is an exciting opportunity for someone early in their events career who is eager to get hands-on experience across the full event lifecycle, from trade shows and conferences to webinars and internal events. The ideal candidate is highly organized, thrives in a fast-paced environment, and brings a collaborative spirit and genuine enthusiasm for creating experiences that drive awareness, pipeline, and customer engagement. What You'll Do - Support the planning and execution of 20–40 events per year, including trade shows, industry conferences, sponsored events, customer dinners, webinars, and internal company events. - Coordinate event logistics end-to-end: including vendor management, shipping, swag, and on-site execution. - Manage webinar production using platforms such as Zoom, including setup, speaker coordination, run-of-show, and post-event follow-up. - Collaborate closely with Marketing, Sales, Product Marketing, and Growth Engineering teams to align event programming with campaign goals and business priorities. - Support pre- and post-event marketing activities, including promotional emails, landing pages, and follow-up sequences in HubSpot. - Track event performance metrics and contribute to reporting on ROI, pipeline influence, and engagement outcomes. - Maintain event calendars, project timelines, and internal documentation to keep stakeholders aligned and deadlines on track. - Support the Brand & Events Manager in developing strategies that serve brand awareness, thought leadership, pipeline generation, and customer retention goals. - Leverage AI tools to build efficiency into event planning workflows, content drafting, and communications. - Contribute to broader marketing initiatives as needed, including social media promotion, event-related content, and campaign support. Who You AreMust-haves - Bachelor’s degree and 1–3 years of experience in event coordination, marketing, or a related field. - Strong organizational and project management skills, with the ability to manage multiple events and deadlines simultaneously. - Excellent written and verbal communication skills, with a keen eye for detail and brand consistency. - Experience with or strong aptitude for marketing and event platforms, including HubSpot, Zoom, or similar tools. - Comfortable working cross-functionally with Sales, Product, and Executive teams to align event efforts with business goals. - Data-driven mindset — able to track event metrics and contribute to performance reporting. - Ability to manage vendor and supplier relationships - Willingness to travel occasionally for on-site event support. Nice-to-haves - Experience with design tools such as Canva or Adobe Creative Suite for producing event materials and promotional assets. - Familiarity with AI productivity tools such as Claude to build efficiency into event planning workflows, content drafting, and communications. - Proven ability to support events that contribute measurably to pipeline or brand metrics. ⚡ AI at 3Play3Play is building AI into how we work across every function. We don't expect expertise — we expect curiosity. If you've used AI tools to work smarter, automated something that used to be manual, or found a better way to do your job with technology, that mindset belongs here. Compensation & LocationBase salary range: $70,000 - $90,000 This position is bonus-eligible. Location: Remote — United States Employment type: Full-time How We Hire📝 Application: Apply here. We review every application — if you're a fit, you'll hear from us quickly. 🎯 Hiring Manager Interview (15-30 min) A focused conversation with your potential manager. We want to understand how you think, how you work, and what drives you. 🧭 Recruiter Interview (15-30 min) A quick touch base on your experience, timing, total rewards, and any questions before we move forward. 🎤 Department Interview (15-30 min) A meeting with an interdepartmental leader who you’ll collaborate closely with. ⭐ Executive Interview (15-30 min) A final conversation with senior leadership. If you've made it here, we're serious about you. About 3Play Media3Play Media is a rapidly growing, profitable technology company revolutionizing how people consume online media. Our premium video accessibility and localization services serve over 10,000 higher ed, enterprise, media, and government customers. Established in 2007 at MIT Sloan, we've since expanded with headquarters in Boston, MA, and offices in Minneapolis, MN, and Calgary, AB. 3Play Media is an equal opportunity employer. We are committed to building a diverse and inclusive team and encourage applications from candidates of all backgrounds.

Manage end-to-end tradeshow logistics, oversee a significant budget, and coordinate cross-functional teams to ensure impactful event execution while enhancing brand presence within the veterinary community through creative and strategic event planning.