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Executive Assistant / Junior Accountant
Location
EST (UTC-5)
Posted
22 hours ago
Salary
0
Seniority
Junior
No structured requirement data.
Job Description
Executive Assistant / Junior Accountant
QuickTeam
Role Description We are seeking a detail-oriented and proactive Executive Assistant / Junior Accountant to support our growing real estate and property management operations. This role combines administrative support with accounting responsibilities, making it ideal for someone with a strong financial background who enjoys working with numbers, systems, and processes. The successful candidate will assist with accounts payable, accounts receivable, invoice management, and general administrative tasks while helping ensure the accuracy of financial records across multiple properties. Accounting & Financial Support - Manage Accounts Payable (AP) and Accounts Receivable (AR) processes - Review, process, and reconcile invoices - Monitor invoice coding and property allocation accuracy - Verify AI-generated invoice entries and correct any errors or misallocations - Assist with bookkeeping and financial record maintenance - Support month-end reconciliation and reporting activities - Maintain accurate financial documentation and records Administrative Support - Provide executive and administrative assistance as needed - Coordinate communications, schedules, and follow-up tasks - Organize and maintain digital files and documentation - Assist with special projects and operational initiatives Qualifications - Experience in accounting, bookkeeping, finance, or a related field - Understanding of Accounts Payable and Accounts Receivable processes - Strong attention to detail and ability to identify discrepancies - Excellent organizational and communication skills - Proficiency with accounting and financial software - Ability to work independently and manage multiple priorities Requirements - Experience in property management or real estate (preferred) - Experience using Yardi property management software (preferred) - Familiarity with invoice management and property accounting (preferred) - Previous experience reviewing and correcting AI-assisted data entries (preferred) Benefits - Initially required to work during Eastern Standard Time (EST) business hours - Opportunity for increased schedule flexibility after onboarding and training - Full-time position
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• Manage Accounts Payable (AP) and Accounts Receivable (AR) processes • Review, process, and reconcile invoices • Monitor invoice coding and property allocation accuracy • Verify AI-generated invoice entries and correct any errors or misallocations • Assist with bookkeeping and financial record maintenance • Support month-end reconciliation and reporting activities • Maintain accurate financial documentation and records • Provide executive and administrative assistance as needed • Coordinate communications, schedules, and follow-up tasks • Organize and maintain digital files and documentation • Assist with special projects and operational initiatives
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