• Manage your founder's calendar, scheduling, and daily priorities across time zones • Coordinate travel logistics: flights, accommodations, transport, and meetings • Organize internal and external meetings • Handle professional and occasional personal administrative tasks • Keep the founder's schedule aligned with what matters most • Act as the central coordinator for key tasks and projects • Track priorities, deadlines, and deliverables across the team • Follow up with people to make sure commitments get done • Spot blockers and risks early, and escalate proactively • Maintain operational visibility so the team stays aligned and productive • Maintain and optimize the founder's workspace (Notion, ClickUp, or similar) • Track project updates, task ownership, and company-wide priorities • Keep documentation and workflows current as the business evolves • Support the founder in maintaining a clear operational dashboard • Turn meeting discussions into structured, owned tasks • Capture action items and summarize key outcomes during calls • Brief the founder on takeaways, priorities, and next steps • Facilitate team access to the founder for decisions and approvals • Help with onboarding logistics for new team members • Support process improvements as the company grows

Role Description Chapman Management Group (CMG), a Washington, DC-based boutique property management firm specializing in affordable and multifamily housing across the DC, Virginia, and Maryland region, is seeking a highly organized and detail-oriented LATAM Remote Executive Assistant to provide remote support to a senior executive within our organization. The ideal candidate is proactive, discreet, and able to manage a busy executive's day-to-day needs with minimal supervision. - Schedule and manage the executive's agenda, including meetings, appointments, and deadlines. - Review the executive's agenda prior to meetings and prepare talking points or summaries. - Take clear and concise notes during meetings and calls. - Follow up on action items from meetings and projects, ensuring progress is made. - Manage email inbox and calendar on behalf of the executive. - Draft, edit, and proofread documents and correspondence. - Conduct internet research and compile findings. - Organize travel arrangements as needed. - Handle general administrative tasks to support executive productivity. - Special projects as assigned. Qualifications - Fluent in English (written and spoken) — required. - Excellent organizational and time management skills. - Strong attention to detail and ability to work independently. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Reliable internet connection and access to a computer. - Prior experience supporting a senior executive or manager preferred. - Discretion and professionalism in handling confidential information. Benefits - Flexible PTO: Enjoy the freedom to use your available PTO days whenever you choose throughout the year, with only two mandatory dates. - Room to Grow: We offer real opportunities for career growth and professional advancement within the company. - Competitive Salary - Work from Home / Remote - Work Hours: Must be available during core US East Coast hours (8:30 AM – 5:00 PM EST). How to Apply Please email your resume and a brief cover letter to hr@chapmanmgmt.com . Include the position title in the subject line. Company Description Chapman Management Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

• Maintain a busy calendar and daily schedule for the SVP, fielding and prioritizing requests with sound judgment • Coordinate extensive domestic and international travel • Help triage, organize, and draft responses to emails as necessary • Manage expenses in a proactive, fiscally alert manner • Ensure and maintain confidentiality of all appropriate communications and documents • Attend meetings, document discussions, and distribute action items • Coordinate and host group meetings, leadership meals, and management team off-sites • Work with sales and customer success teams to coordinate customer meetings and visits • Help plan and execute events and leadership meetings, including occasional domestic and international travel for logistics and on-site support • Handle occasional personal tasks for the executive as needed • Work closely with other EAs at Grafana to coordinate on events, calendars, and best practices across a globally distributed organization • Own the operational cadence of the Global Customer Solutions org - tracking active programs, surfacing blockers, and ensuring key initiatives stay on schedule • Maintain a centralized program tracker across all strategic workstreams, providing the SVP and leadership team with a clear, real-time view of status, priorities, and open decisions • Drive accountability across cross-functional programs by coordinating with team leads, following up on commitments, and escalating when needed • Help design and implement lightweight but effective program management processes and frameworks that scale with the team • Help prepare and maintain materials for leadership reviews, all-hands meetings, and executive briefings - including agendas, status decks, and pre-reads • Assist in the planning and execution of quarterly business reviews and organizational planning cycles • Identify inefficiencies in how the team operates and bring forward proposals to improve them • Serve as a coordination layer between the SVP and key internal stakeholders including Sales, Marketing, Finance, People Ops, and Product • Support the rollout of new org-wide initiatives by managing timelines, tracking deliverables, and communicating progress • Proactively identify tasks and workflows that can be automated or accelerated through AI tools and bring forward proposals to implement them • Build and maintain lightweight automations that reduce manual overhead for the SVP and the broader team (e.g. meeting summaries, status updates, reporting) • Stay current on emerging AI and productivity tools and serve as an internal resource for how to apply them effectively • Prior experience with AI tools (ChatGPT, Claude, Notion AI, Zapier, etc.) is a strong plus

Role Description We are seeking a highly organized, dependable, and experienced Mental Health / Behavioral Health Medical Virtual Assistant to support the daily operations of a growing behavioral health practice. This role is ideal for someone who can confidently manage administrative and patient-facing responsibilities in a fast-paced healthcare environment while maintaining professionalism, urgency, and accuracy. The ideal candidate has prior experience working in behavioral or mental healthcare and understands the importance of compassionate communication, confidentiality, and efficient workflow management. This position plays a critical role in helping the practice improve patient flow, maintain strong communication, ensure accurate claims processing, and support the overall growth of the business. Key Responsibilities - Communications Management - Serve as the primary point of contact for patients and healthcare-related communications. - Handle inbound and outbound phone calls, emails, faxes, and EMR chat messages professionally and efficiently. - Ensure patients receive timely support and accurate information. - Scheduling & Appointment Management - Coordinate patient appointments and maintain an organized provider schedule. - Ensure scheduling accuracy while balancing urgent requests, follow-ups, and referrals. - Administrative & Healthcare Support - Provide administrative support to ensure smooth daily operations and efficient patient care coordination. - Assist with insurance-related processes, claims review, and documentation management. - Multitasking & Priority Management - Effectively manage multiple responsibilities simultaneously while maintaining composure and attention to detail. Qualifications - MUST have prior experience working in behavioral health or mental health. - Previous experience as a Medical Virtual Assistant, Medical Administrative Assistant, or Healthcare Support Specialist is REQUIRED. - Strong understanding of healthcare administrative workflows and patient coordination. - Experience using Electronic Health Record (EHR) or Electronic Medical Record (EMR) systems is REQUIRED. - Basic to intermediate knowledge of claims coding and healthcare claims processing. - Strong verbal and written English communication skills. - Strong multitasking and organizational skills are REQUIRED. - Reliable, consistent, and dependable attendance. - Must be proficient in speaking and writing English very clearly. - Must have relevant work experience. Requirements - Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]. - Must be available for video meetings with your camera on (when needed). - Device: Reliable laptop or desktop computer. - Internet: High-speed connection (minimum 10 Mbps). - Audio: Noise-canceling headset. - Video: Webcam for virtual meetings. - Workspace: Quiet, professional environment. - Comfortable using VOIP phone systems (UMA VOIP experience is a plus). Benefits - Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication. - Premium VPN Access (Optional): A secure VPN license can be provided upon request. - HIPAA & Cybersecurity Training + Certification (Provided): Access to internal HIPAA compliance training and certification. - Top 1% VA Performance Training: Access to proprietary training on communication and best practices. - Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs. - Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. - Access to Tools & Resources: Templates, workflow guides, and client-specific SOP support. - Optional Performance-Based Incentives: Some clients may offer bonuses or increased hours based on performance.