• Conduct online title searches and property-related research. • Retrieve documents from county Recorder of Deeds and other public record systems. • Analyze records and compile findings into organized reports. • Utilize AI tools, including ChatGPT and similar platforms, to assist with research, summarization, and report generation. • Perform internet research on a variety of topics as needed. • Maintain accurate records and documentation. • Support light administrative tasks, including email management and communication follow-up. • Collaborate with team members to ensure timely completion of assignments and projects.

• Manage calendars, schedule meetings, and handle appointment coordination • Monitor and respond to emails, flagging priorities and drafting responses • Conduct research and compile summaries or reports as requested • Prepare documents, presentations, and spreadsheets • Handle travel arrangements and logistics where needed • Support with ad hoc tasks and projects as the role evolves

Role Description An Executive Assistant at The Adaptavist Group or any of its companies will play a key role in helping the business grow, pushing for the rapid growth we currently achieve into the foreseeable future, and supporting the team with the challenges that come with it. This role will primarily cover general administration, operational duties, and supporting global senior leaders by freeing them of tasks so they can focus on managing their areas of the business on a day-to-day basis. The role will involve daily challenges that require creative, collaborative solutions, working with various stakeholders, both internally and externally, at all levels. What you'll be doing - Diary and Email Management: - Coordinate and organise senior leaders' diaries and inboxes across various time zones - Respond to some emails where requested - Administration: - Preparing agendas, writing minutes and attending meetings - Organising and coordinating complex travel and accommodation requests - Maintaining up-to-date personal documentation in a secure way - Providing all relevant documentation for meetings ahead of time to ensure the senior leaders are prepared for meetings - Project Management: - Running and maintaining small projects and initiatives independently of the senior leaders - Maintains a cost-effective balance of controls and risk-taking to ensure effective and efficient operation within budget - Stakeholder Management: - Build strong relationships with the current senior leadership team to ensure harmonious working relationships - Engaging with and on behalf of the senior leaders with internal and external stakeholders at all levels - Be visible to The Adaptavist Group employees as the point of contact for senior leaders - Travel: - This role may involve business trips in the regions in which we operate across EMEA, APAC and AMER Qualifications - Comfortable use and good knowledge of Apple Mac - Business/office software tools (Word, Excel, PowerPoint), Google Sheets/Docs, Trello, Slack, Telegram - Excellent planning and organisational skills - detail-oriented and thrive on delivering good results - Strong English communication skills - verbal and written - Display a high degree of resilience in an environment which is constantly changing - Comfortable working on the go, whilst travelling - Experience with Jira and Confluence is desirable but not necessary - Data and Analytics understanding and interest - Comfortable working with senior stakeholders at all levels internally and externally - Creative approach to problem-solving - Ability to demonstrate discretion and confidentiality at all times - Have a flexible and adaptive style to working, a positive attitude, team player and have a good sense of humour - Ability to work well under pressure and prioritise workload proactively Benefits - Very generous holiday (PTO) allowance - Flexible working hours - MacBooks provided to all employees - Support for fully remote workers to set up home offices - Exceptional Time Away Policy including: - 26 weeks of fully paid leave for birthing parents - 13 weeks for non-birthing parents - Extended leave for adoption, IVF, surrogacy, elective egg freezing, and women's health needs - Trusting, flexible, remote-first way of working

Role Description This is not a traditional calendar-management-only Executive Assistant role. We are looking for a highly organized, proactive, and resourceful individual who can function as a true right-hand partner to the CEO. Initially, the role will focus heavily on: - Task management - Personal assistance - Scheduling coordination - Research - Administrative support Over time, there is significant opportunity for the role to expand into broader executive and operational responsibilities within the company. The ideal candidate enjoys bringing order to chaos, managing competing priorities, and proactively solving problems before they become bottlenecks. This role will support both the CEO's business responsibilities and select personal projects, helping create more capacity for strategic leadership and company growth. Qualifications - 3+ years of Executive Assistant, Personal Assistant, Operations Coordinator, or Chief of Staff support experience - Experience directly supporting founders, CEOs, business owners, or senior executives - Exceptional written and verbal English communication skills - Strong organizational and time management abilities - Ability to manage multiple priorities simultaneously - Excellent follow-through and attention to detail - Comfortable handling confidential information - Strong internet research capabilities - High level of discretion and professionalism - Ability to work independently with minimal supervision Requirements - Experience supporting startup founders or entrepreneurs - Healthcare, medical device, biotech, or healthcare services experience - Experience with QuickBooks or basic bookkeeping functions - Project management experience - Familiarity with process improvement and workflow design - Experience managing both executive and personal responsibilities - Exposure to CRM systems, business operations, or financial administration - Italian language proficiency is highly desirable but not required Benefits - Flexible schedule with overlap to U.S. Eastern Time and occasional European business hours - Opportunity to transition from part-time to full-time - Compensation based on experience and schedule commitment Success in This Role Within the first 90 days, you will: - Successfully take ownership of administrative and scheduling responsibilities - Create organization and visibility around ongoing projects and priorities - Reduce the CEO's administrative workload significantly - Improve follow-up and task completion rates - Become a trusted operational partner capable of independently managing day-to-day responsibilities - Identify opportunities to improve systems, workflows, and delegation processes Ideal Candidate Profile You thrive in startup environments where priorities change quickly and no two days look the same. You are naturally organized, highly dependable, and enjoy helping busy executives stay focused on high-impact work. You are equally comfortable managing calendar logistics, coordinating projects, handling sensitive information, and solving day-to-day problems independently. Most importantly, you are proactive. You do not wait to be told what to do—you identify problems, propose solutions, and help create structure where none currently exists.