Role Description This is not a traditional calendar-management-only Executive Assistant role. We are looking for a highly organized, proactive, and resourceful individual who can function as a true right-hand partner to the CEO. Initially, the role will focus heavily on: - Task management - Personal assistance - Scheduling coordination - Research - Administrative support Over time, there is significant opportunity for the role to expand into broader executive and operational responsibilities within the company. The ideal candidate enjoys bringing order to chaos, managing competing priorities, and proactively solving problems before they become bottlenecks. This role will support both the CEO's business responsibilities and select personal projects, helping create more capacity for strategic leadership and company growth. Qualifications - 3+ years of Executive Assistant, Personal Assistant, Operations Coordinator, or Chief of Staff support experience - Experience directly supporting founders, CEOs, business owners, or senior executives - Exceptional written and verbal English communication skills - Strong organizational and time management abilities - Ability to manage multiple priorities simultaneously - Excellent follow-through and attention to detail - Comfortable handling confidential information - Strong internet research capabilities - High level of discretion and professionalism - Ability to work independently with minimal supervision Requirements - Experience supporting startup founders or entrepreneurs - Healthcare, medical device, biotech, or healthcare services experience - Experience with QuickBooks or basic bookkeeping functions - Project management experience - Familiarity with process improvement and workflow design - Experience managing both executive and personal responsibilities - Exposure to CRM systems, business operations, or financial administration - Italian language proficiency is highly desirable but not required Benefits - Flexible schedule with overlap to U.S. Eastern Time and occasional European business hours - Opportunity to transition from part-time to full-time - Compensation based on experience and schedule commitment Success in This Role Within the first 90 days, you will: - Successfully take ownership of administrative and scheduling responsibilities - Create organization and visibility around ongoing projects and priorities - Reduce the CEO's administrative workload significantly - Improve follow-up and task completion rates - Become a trusted operational partner capable of independently managing day-to-day responsibilities - Identify opportunities to improve systems, workflows, and delegation processes Ideal Candidate Profile You thrive in startup environments where priorities change quickly and no two days look the same. You are naturally organized, highly dependable, and enjoy helping busy executives stay focused on high-impact work. You are equally comfortable managing calendar logistics, coordinating projects, handling sensitive information, and solving day-to-day problems independently. Most importantly, you are proactive. You do not wait to be told what to do—you identify problems, propose solutions, and help create structure where none currently exists.

Role Description A fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway. You'll be the bridge between the CEO and the team: - Managing communication - Tracking projects - Overseeing a remote team - Ensuring nothing falls through the cracks If you thrive in fast-paced environments, love creating order from chaos, and can operate independently — this role is for you. Qualifications - 3–5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executive - Proven ability to build systems, SOPs, and organizational processes from scratch - Strong written and verbal communication skills — professional, clear, and confident - Exceptional organizational skills and attention to detail - Self-starter who takes initiative and works independently - Comfortable managing and coordinating remote teams - Proficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail) - Available to work Monday–Saturday during US Eastern Time hours - Comfortable with 1099 independent contractor arrangement Requirements - Background in automotive, luxury, or high-end service industries (Nice to Have) - Spanish and/or Arabic language skills (Nice to Have) - Experience with CRM platforms and project management tools (Nice to Have) - Event coordination experience (Nice to Have) - Experience working with high-profile or celebrity clientele (Nice to Have) Benefits - $70,000 – $85,000/year (1099 contractor) - Opportunity to grow with a rapidly expanding company - Direct access to and mentorship from the CEO - Be part of a high-energy, premium brand with an exciting growth trajectory 90-DAY SUCCESS METRICS By 30 Days: - Fully integrated into all communication channels and tools - Managing the CEO's calendar and inbox independently - Established rapport with all remote team members - Understand the business model, clientele, and team structure By 60 Days: - Producing weekly team performance summaries - Identified and documented at least 3 key SOPs/processes - Handling all administrative tasks independently - Zero missed deadlines or dropped communications By 90 Days: - All core SOPs documented and operational - Remote team oversight running smoothly with minimal CEO involvement - Measurable improvement in CEO's available time for strategic work - Event coordination framework in place for future needs Important Notes This is a unique opportunity to step into a high-impact role at a company that's scaling fast. You won't be just answering emails — you'll be building the operational backbone of a growing brand. If you're someone who sees problems before they happen, brings solutions instead of questions, and takes pride in making everything run seamlessly — we want to hear from you.

Role Description The Senior Executive Assistant will support the administrative activities of the Executive Director. Will provide the strategic planning, leadership, and organizational strengths in handling multiple projects and coordinate schedule(s) in a demanding fast-paced environment. Requires communication and involvement with all departments at all levels of the organization. During a Typical Day, You’ll: - Manage and coordinate daily schedules, meetings (internal & external), arrange all phases of travel (both commercial and private, international and national) for the Executive. - Prepare correspondence; communicate extensively utilizing a variety of technology including telephone (with special emphasis on intense screening of Executive calls), electronic mail and voicemail. - Design and develop spreadsheets, forms, Power Point slides, maintain divisional organizational charts (using Power Point), various documents (Word, etc) as directed by the Executive. - Support other departmental and company staff as needed i.e. (mail, seating, supplies, etc.); in addition to performing other administrative duties as necessary to assure smooth office, company and departmental functionality. - Work with other departments to accomplish weekly, monthly and quarterly reporting and various projects as instructed. - Track vacation schedules for department; responsible for all expense related activities relating to (receipt collection and follow-up, preparation & submission of expense reports, payment delivery & tracking of all related information). - Follow up on reports, checks, wire transfers, delegation of authority, and purchase requisitions. Qualifications - BA/BS or equivalent work experience. - Proficient in Microsoft Products “MANDATORY” (Outlook, Word, Excel & Power Point). - Excellent oral, interpersonal, telephone and communication skills. - Proven ability to handle and prioritize multiple tasks. - Ability to keep information confidential. - Detail oriented and capable of planning and coordinating every aspect of key executive level meetings i.e., committee meetings, and client meetings, etc. - Independently arrange all phases of travel both commercial and private. - Strong time management skills. Benefits - Supportive of your career and professional development. - An inclusive culture and community minded organization where giving back is encouraged. - A global team of curious lifelong learners guided by our company values. - Ask us about our paid time off (PTO) and wellness and healthcare benefits. - A great compensation package and performance bonus opportunities, benefits you'd expect and maybe a few that would pleasantly surprise you (like tuition reimbursement).

Title: Executive Assistant Location: Portland US time type: Full time job requisition id: R-004923 Job Description: Attention Current Lewis & Clark College Employees: In order to apply for posted positions, please apply internally in Workday in the Jobs Hub. The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more. Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age. PRIMARY PURPOSE The Executive Assistant to the Dean of the College of Arts and Sciences provides administrative support and assures that the work of the College and the Office of the Dean is accomplished with maximum effectiveness and efficiency. The Executive Assistant manages the workload and workflow in the Dean's Office and facilitates communication among the Deans, the academic staff, and the faculty. ESSENTIAL DUTIES Administrative Support - Provide administrative support for the Dean, Associate Deans, and Director of Operations and Finance, including: managing respective calendars; coordinating access through scheduling of meetings and telephone calls and managing office drop-ins; advising on the priority of issues and assisting with prompt resolution of concerns; and informing about assignments being handled by other members of the staff. - Provide administrative support and maintain permanent records, in collaboration with departmental/program administrative staff, for select CAS standing committees - Provide administrative support for developmental, promotion, tenure, and sabbatical leave applications. - Support the work of the office by drafting agendas, preparing background material, gathering data, creating reports, and performing follow-up tasks. - Serve on staff committees and panels as requested. Operational Support - Direct workflow, project management support, and general office management in the Office of the Dean and supports communications between the Dean's Office and the President's office, campus community, CAS faculty, students and families, alumni, Board of Trustees, vendors, and the general public. - Screens written and electronic communications addressed to the Dean and drafts correspondence with faculty, staff, and the community at large. - Helps schedule and along with departmental administrative staff, helps support faculty governance committees. Personnel Supervision and Coordination - Support departmental administrative staff and search committee in faculty search efforts. - Manage confidential data related to faculty personnel files and promotion/tenure files. - Supervise and coordinate projects and tasks among departmental administrative staff. - Supervise Dean’s Office student staff. Events Coordination - Coordinate special events. - Reserve event locations, catering, transportation for VIP's, etc. - Plan and coordinate complex administrative assignments and special projects within and/or across departments; gather, organize, and assess information, and develop and prepare recommendations. - Coordinate the planning and executing of all details required to present events consistent with the quality image of Lewis & Clark Other Duties as Assigned REQUIRED EDUCATION / EXPERIENCE - Associates degree or equivalent - Five years relevant administrative or executive assistant experience - Impeccable written, oral, and interpersonal communication skills - Research, analytical, and planning skills - Strong computer skills including proficiency in programs including Excel, Microsoft Word, Google Docs, and Google calendars. - Experience working in a professional environment with documented ability to handle confidential information, effective follow through and customer service with minimal oversight and direction. - Ability to prioritize and manage multiple tasks - Demonstrated team player. Exceptional interpersonal skills and friendly and professional demeanor. PREFERRED EDUCATION / EXPERIENCE - Bachelor’s degree - Executive Assistant Experience - Project Management Experience - Higher Education Experience WORK SCHEDULE - Full Time/Part Time: Full-Time - Schedule: 37.5 hours per week Mon-Fri - Benefit Eligible: Yes - Travel: No - Hybrid/Remote: this position is in person with limited hybrid flexibility based on departmental needs and policy PAY RATE - FLSA Status: Exempt PHYSICAL REQUIREMENTS - General office environment - Prolonged periods of sitting at a desk and working on a computer - Ability to communicate effectively via phone, email, online meetings, and in person - Must be able to lift up to 15 pounds occasionally Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators Reasonable Accommodation Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Background Check Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment. Eligibility to Work In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.