Role Description The Senior Executive Assistant will support the administrative activities of the Executive Director. Will provide the strategic planning, leadership, and organizational strengths in handling multiple projects and coordinate schedule(s) in a demanding fast-paced environment. Requires communication and involvement with all departments at all levels of the organization. During a Typical Day, You’ll: - Manage and coordinate daily schedules, meetings (internal & external), arrange all phases of travel (both commercial and private, international and national) for the Executive. - Prepare correspondence; communicate extensively utilizing a variety of technology including telephone (with special emphasis on intense screening of Executive calls), electronic mail and voicemail. - Design and develop spreadsheets, forms, Power Point slides, maintain divisional organizational charts (using Power Point), various documents (Word, etc) as directed by the Executive. - Support other departmental and company staff as needed i.e. (mail, seating, supplies, etc.); in addition to performing other administrative duties as necessary to assure smooth office, company and departmental functionality. - Work with other departments to accomplish weekly, monthly and quarterly reporting and various projects as instructed. - Track vacation schedules for department; responsible for all expense related activities relating to (receipt collection and follow-up, preparation & submission of expense reports, payment delivery & tracking of all related information). - Follow up on reports, checks, wire transfers, delegation of authority, and purchase requisitions. Qualifications - BA/BS or equivalent work experience. - Proficient in Microsoft Products “MANDATORY” (Outlook, Word, Excel & Power Point). - Excellent oral, interpersonal, telephone and communication skills. - Proven ability to handle and prioritize multiple tasks. - Ability to keep information confidential. - Detail oriented and capable of planning and coordinating every aspect of key executive level meetings i.e., committee meetings, and client meetings, etc. - Independently arrange all phases of travel both commercial and private. - Strong time management skills. Benefits - Supportive of your career and professional development. - An inclusive culture and community minded organization where giving back is encouraged. - A global team of curious lifelong learners guided by our company values. - Ask us about our paid time off (PTO) and wellness and healthcare benefits. - A great compensation package and performance bonus opportunities, benefits you'd expect and maybe a few that would pleasantly surprise you (like tuition reimbursement).

Title: Executive Assistant Location: Portland US time type: Full time job requisition id: R-004923 Job Description: Attention Current Lewis & Clark College Employees: In order to apply for posted positions, please apply internally in Workday in the Jobs Hub. The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more. Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age. PRIMARY PURPOSE The Executive Assistant to the Dean of the College of Arts and Sciences provides administrative support and assures that the work of the College and the Office of the Dean is accomplished with maximum effectiveness and efficiency. The Executive Assistant manages the workload and workflow in the Dean's Office and facilitates communication among the Deans, the academic staff, and the faculty. ESSENTIAL DUTIES Administrative Support - Provide administrative support for the Dean, Associate Deans, and Director of Operations and Finance, including: managing respective calendars; coordinating access through scheduling of meetings and telephone calls and managing office drop-ins; advising on the priority of issues and assisting with prompt resolution of concerns; and informing about assignments being handled by other members of the staff. - Provide administrative support and maintain permanent records, in collaboration with departmental/program administrative staff, for select CAS standing committees - Provide administrative support for developmental, promotion, tenure, and sabbatical leave applications. - Support the work of the office by drafting agendas, preparing background material, gathering data, creating reports, and performing follow-up tasks. - Serve on staff committees and panels as requested. Operational Support - Direct workflow, project management support, and general office management in the Office of the Dean and supports communications between the Dean's Office and the President's office, campus community, CAS faculty, students and families, alumni, Board of Trustees, vendors, and the general public. - Screens written and electronic communications addressed to the Dean and drafts correspondence with faculty, staff, and the community at large. - Helps schedule and along with departmental administrative staff, helps support faculty governance committees. Personnel Supervision and Coordination - Support departmental administrative staff and search committee in faculty search efforts. - Manage confidential data related to faculty personnel files and promotion/tenure files. - Supervise and coordinate projects and tasks among departmental administrative staff. - Supervise Dean’s Office student staff. Events Coordination - Coordinate special events. - Reserve event locations, catering, transportation for VIP's, etc. - Plan and coordinate complex administrative assignments and special projects within and/or across departments; gather, organize, and assess information, and develop and prepare recommendations. - Coordinate the planning and executing of all details required to present events consistent with the quality image of Lewis & Clark Other Duties as Assigned REQUIRED EDUCATION / EXPERIENCE - Associates degree or equivalent - Five years relevant administrative or executive assistant experience - Impeccable written, oral, and interpersonal communication skills - Research, analytical, and planning skills - Strong computer skills including proficiency in programs including Excel, Microsoft Word, Google Docs, and Google calendars. - Experience working in a professional environment with documented ability to handle confidential information, effective follow through and customer service with minimal oversight and direction. - Ability to prioritize and manage multiple tasks - Demonstrated team player. Exceptional interpersonal skills and friendly and professional demeanor. PREFERRED EDUCATION / EXPERIENCE - Bachelor’s degree - Executive Assistant Experience - Project Management Experience - Higher Education Experience WORK SCHEDULE - Full Time/Part Time: Full-Time - Schedule: 37.5 hours per week Mon-Fri - Benefit Eligible: Yes - Travel: No - Hybrid/Remote: this position is in person with limited hybrid flexibility based on departmental needs and policy PAY RATE - FLSA Status: Exempt PHYSICAL REQUIREMENTS - General office environment - Prolonged periods of sitting at a desk and working on a computer - Ability to communicate effectively via phone, email, online meetings, and in person - Must be able to lift up to 15 pounds occasionally Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators Reasonable Accommodation Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Background Check Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment. Eligibility to Work In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

Title: Executive Support Coordinator Location: Atlanta, Georgia time type Part time job requisition id REQ_100000323 Aderant is a global industry leading software company providing comprehensive business management solutions for law firms and other professional services organizations with a mission to help them run a better business. We are motivated by a collective desire to drive the legal industry to the forefront of innovation. With over 2,500 clients around the world, including 95 of the top AmLaw 100 firms, we are changing the outside perception of the legal sphere; where there was once resistance to modernization, we are creating a culture that embraces new ideas and technology. At Aderant, the “A” is more than just a letter. It is a representation of how we fulfill our foundational purpose, serving our clients. It embodies our core values and reminds us that to achieve success, every day must start with the “A”. We bring the “A” to life by fostering a culture of innovation, collaboration, and personal growth. We encourage our diverse teams to bring their whole selves to work – ideas, experience, and passion – to drive our mission forward. Our people are our strength. Executive Support Coordinator Department: People Team Location: Atlanta, GA Work Schedule: Part-time, 32 hours per week, hybrid Reports To: Manager, People Business Partner & Payroll Role Description Aderant is seeking an Executive Support Coordinator to provide executive administrative support to the Chief Client Officer and Chief Revenue Officer. This role is ideal for someone who is detail-oriented and organized, with a passion for providing high-quality executive support and administrative coordination. The ideal candidate is high-energy, resourceful, and detail-oriented, with the ability to manage a variety of priorities in a hybrid work environment. As a key member of the People Team, this role plays an important part in ensuring smooth coordination and administrative support for executive leadership. Responsibilities This position is a part-time, 32-hour per week hybrid role based in Atlanta, GA. Executive Support - Provide administrative support to the Chief Client Officer and Chief Revenue Officer. - Manage calendars and coordinate internal and external meetings, ensuring efficient scheduling and prioritization of commitments. - Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries. - Prepare meeting logistics and materials for leadership meetings, presentations, and executive sessions. - Assist with executive expense tracking and submission in accordance with company policies. - Support coordination of leadership meetings, client visits, and executive offsites as needed. Administrative Support - Provide administrative support related to executive leadership expenses including tracking, coordination, and expense processing as needed. - Maintain professionalism and discretion when handling sensitive or confidential information. - Perform other duties as assigned. Qualifications - 2–5 years of experience in an Executive support, administrative, office support, hospitality, or customer experience role. - Strong administrative and organizational skills with exceptional attention to detail and accuracy. - Excellent communication skills with professionalism, patience, and strong interpersonal abilities. - Demonstrated integrity and professionalism when handling confidential information and sensitive matters. - Ability to manage multiple priorities, anticipate needs, and work independently. - Proficiency in Microsoft Office applications (Outlook, Word, Excel, SharePoint, PowerPoint).

Title: Executive Assistant Location: San Francisco - Remote Job Description: Rithum™ is the world’s most trusted commerce network, accelerating how brands, suppliers, and retailers work together to deliver seamless e-commerce experiences. We provide an unmatched platform for brands and retailers, enabling them to accelerate growth, optimize operations across channels, scale product offerings and enhance margins. Today, more than 40,000 companies trust Rithum to grow their business across hundreds of channels, representing over $50 billion in annual GMV. Using our commerce, marketing, and delivery solutions, our customers create optimized consumer shopping journeys from beginning to end. Overview As an Executive Assistant, you are responsible for providing high-level administrative and operational support to assigned executive leaders. You serve as a trusted partner who helps optimize executive effectiveness through proactive calendar management, meeting coordination, travel planning, communications support, and cross-functional collaboration. This role requires strong judgment, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced, high-growth environment. Responsibilities - Manage complex executive calendars across multiple time zones, including prioritization of meetings, scheduling conflicts, and shifting business priorities - Coordinate internal and external meetings, leadership reviews, team events, and other business activities - Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense coordination - Prepare and organize meeting agendas, presentations, materials, and follow-up actions - Support day-to-day operational needs of assigned executive leaders to ensure efficient workflow and execution - Track action items, deadlines, and key deliverables to help maintain alignment and accountability across stakeholders - Maintain organized records, documentation, and filing systems as needed - Handle confidential and sensitive information with a high degree of discretion and professionalism - Serve as a point of contact between executive leaders and internal or external stakeholders - Draft, proofread, and edit correspondence, presentations, reports, and other business communications - Build strong working relationships across teams and functions to support collaboration and execution - Exercise sound judgment in prioritizing requests, resolving scheduling challenges, and escalating issues when appropriate - Support planning and coordination of executive meetings, offsites, and cross-functional events - Leverage productivity and AI-enabled tools to improve organization, efficiency, communication, and administrative workflows Qualifications Minimum Qualifications - 4+ years of experience supporting senior leaders or executives in a fast-paced, complex business environment - Strong organizational, prioritization, and time management skills with exceptional attention to detail - Demonstrated ability to manage sensitive and confidential information with professionalism and discretion - Excellent written and verbal communication skills - Proven ability to work independently, adapt quickly, and manage multiple priorities simultaneously - Experience coordinating complex calendars, travel arrangements, meetings, and executive communications - Proficiency with collaboration and productivity tools such as Google Workspace, Microsoft Office Suite, Slack, and related business applications - Experience using AI tools (ChatGPT, Copilot, Claude, etc.) to accelerate and elevate your outcomes; including but not limited to communication drafting, data analysis, prompt engineering, and/or documentation Preferred Qualifications - Experience supporting leaders within a SaaS, technology, or high-growth organization - Experience coordinating executive-level meetings, offsites, or cross-functional initiatives - Bachelor’s degree preferred or equivalent combination of education and relevant experience Travel Required Up to 10% Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. What it’s like to work at Rithum When you join Rithum, you can expect to work with smart risk-takers, courageous collaborators, and curious minds. As part of the Rithum team, you are valued, supported, and included. Guided by a transparent culture and accessible, approachable leadership, we offer career opportunities aligned to your ambitions and talents. To ensure work and life balance works for you, we also offer an array of resources to support you and your families, including comprehensive benefits and wellness plans. At Rithum you will: - Partner with the leading brands and retailers. - Connect with passionate professionals who will help support your goals. - Participate in an inclusive, welcoming work atmosphere. - Achieve work-life balance through remote-first working conditions, generous time off, and wellness days. - Receive industry-competitive compensation and total rewards benefits. We believe in transparency and fairness in our compensation practices. For this position, the expected base pay range is: $80,000-$140,000 per year. This range represents the base pay for the role across all U.S. locations and is determined based on market data, internal equity, and experience. Final compensation may vary depending on geographic location, skills, and relevant experience.In addition to base pay, we offer a discretionary bonus for non-sales roles, a comprehensive benefits package, and, where applicable, sales incentives. For this position, the expected discretionary bonus is 10% of the annual base salary. Benefits - Medical, dental and vision benefits: Affordable health care plans and company HSA contributions, starting on Day 1 - A 6% 401(k) match - Competitive time off package with 20 days of Paid Time Off, 9 Company-Paid holidays, 2 paid floating holidays, 7 paid sick days, 2 Wellness days, and 1 Paid Volunteer Day; at 3 years of service PTO increases to 22 days, and at 5 years it increases to 25 days - 12 weeks primary caregiver leave & 4 weeks secondary caregiver leave - Accident, critical illness, and hospital indemnity insurance - Pet insurance - Legal assistance and identity theft insurance plans - Life insurance 2x salary - Access to the Calm app and the Employee Assistance Program - $65/month Remote work stipend for internet - Culture and team-building activities - Tuition assistance - Career development opportunities - Charitable contribution match up to $250 per year Rithum is an equal opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other protected characteristic. All employment is decided on the basis of qualifications, merit, and business need. We're committed to providing reasonable accommodations in accordance with the law for qualified applicants. If you require assistance during the interview process due to a medical condition or need support accessing our website or completing the application process, please reach out to us by completing the Accommodations Request Form. Your comfort and accessibility are important to us, and we're here to ensure a seamless experience as you explore opportunities with our team.