Oceans hires incredible operational talent, matching them with world-class startups around the globe.
Executive Operations Partner
Location
Sri Lanka
Posted
7 days ago
Salary
0
Seniority
Senior
Job Description
Executive Operations Partner
Oceans
• Manage and prioritize a high-volume executive inbox, ensuring important communications receive timely attention. • Categorize urgent and non-urgent matters and create actionable follow-up summaries. • Coordinate complex calendar management across multiple stakeholders, priorities, and time zones. • Support executive travel logistics, scheduling changes, and related operational coordination. • Track expenses, receipts, reimbursements, and administrative workflows. • Prepare executive briefing materials, meeting preparation documents, and action-item summaries. • Support KPI and OKR tracking processes across multiple business functions. • Review updates and operational reporting for completeness, quality, and accuracy. • Identify blockers, inconsistencies, and execution gaps and proactively surface recommendations. • Help maintain accountability and follow-through across teams and initiatives. • Coordinate operational workflows and support cross-functional execution efforts. • Support organisational initiatives that improve execution, visibility, and alignment across teams. • Maintain CRM hygiene and support operational process consistency. • Identify opportunities to improve workflow efficiency through automation and process improvements. • Contribute to the development of operational systems that support long-term growth. • Apply systems thinking to improve organizational effectiveness and reduce operational friction. • Coordinate scheduling, communications, and logistics related to executive initiatives and external engagements. • Review documentation and communications for consistency and quality. • Help maintain communication standards, templates, and organizational documentation. • Support the creation and maintenance of scalable operational systems and processes. • Document workflows, procedures, and best practices that improve organizational effectiveness.
Job Requirements
- 3–6+ years of experience in executive operations, business operations, founder support, operations coordination, project management, or similar operational environments.
- Strong experience supporting senior leaders through calendar management, inbox management, prioritisation, travel coordination, and operational support.
- Proven ability to manage multiple priorities simultaneously while maintaining high standards of execution and follow-through.
- Strong ability to identify inefficiencies, improve workflows, and build scalable operational systems.
- Excellent written and verbal communication skills with the ability to communicate clearly across stakeholders at different levels.
- Experience identifying opportunities to improve efficiency through process optimisation, automation, and operational tooling.
- Comfort working with CRM systems, productivity platforms, project management tools, documentation systems, and AI-enabled workflows.
- Strong proactive mindset with the ability to independently identify problems, propose solutions, and drive execution.
- Comfort operating within fast-moving startup environments where priorities evolve quickly and ambiguity is common.
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