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Camp Administrative Assistant
Location
Alaska
Posted
16 days ago
Salary
0
Seniority
Senior
Job Description
Camp Administrative Assistant
NMS
• Perform day-to-day services/tasks needed for billeting and travel coordination for up to 500+ beds in a remote setting. • Assist in flight pre-boarding and check-in for daily scheduled flights. • Prepare and submit routine billeting documentation, general correspondence, and various other reports in order to maintain billeting office workflow. • Demonstrate exceptional proficiency with complex scheduling and rotational shifts. • Manage a large number of public contacts each day with little or no supervision. • Communicate effectively and professionally with senior management, contractors, clients, residents, and other employees. • Accurately utilize complex software applications with high attention to detail to ensure correct information is documented. • Understand, evaluate, and communicate software issues with managers or others. • Perform necessary research for troubleshooting, tracking, and resolving issues. • Maintain various tracking spreadsheets through accurate and timely data entry. • Manage and facilitate all company and client training databases and coordinate with various instructors/ managers. • Process weekly payroll by coordinating with Supervisors and Managers to ensure correct information is recorded and submitted to meet established deadlines. • Meet contract reporting deadlines as required. • Assist with accounts payable and other business-related tasks as assigned. • Assist with Commissary daily cash handling and inventories. • Ensure accuracy of auditable files on site. • Participate and coordinate Holidays and special events.
Job Requirements
- High School Diploma or GED equivalent.
- At least five (5) years of directly related office experience.
- Basic knowledge of accounting functions to include ADP Payroll and Deltek Costpoint North Slope/Remote Site experience preferred.
- Excellent customer service skills.
- Ability to operate in a climate of confidentiality requiring professionalism and discretion.
- Ability to effectively operate general office equipment, PC’s, and type at least 45 words per minute.
- Must have intermediate experience working with Microsoft Word and Excel.
- Reliable and dependable attendance in a remote setting.
- Must pass all pre-employment contract requirements which may include but are not limited to: background check and UA drug test.
- Must be able to live in dormitory style settings and meet cleanliness requirements of the remote camp.
- Must meet and adhere to all safety guidelines and regulations set forth by the company and client.
- Contract requires employees to read, write, speak, and understand English.
Benefits
- N/A
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