Virtual Administrative Assistant, LATAM

Location

Colombia

Posted

10 days ago

Salary

$1.2K - $1.5K / month

Seniority

Junior

High School1 yr expEnglishSpanish

Job Description

Virtual Administrative Assistant, LATAM

HireHawk

• Keep the owner and sales team’s calendars clean, accurate, and optimized so priorities happen on time • Schedule appointments end-to-end (confirmations, reminders, reschedules, and follow-ups) with strong attention to details and time zones • Serve as a professional first point of contact for clients by phone, ensuring every call feels organized, confident, and helpful • Support the sales team with research that improves outreach and conversations (light lead/account research, background notes, prep summaries) • Create and maintain a dependable follow-up system so no client request, appointment, or action item gets dropped • Coordinate across stakeholders (owner, sales team, clients, and any internal partners) to keep work moving without bottlenecks • Keep information organized across tools (calendar, email, notes, CRM if applicable) so the team always knows the latest status • Spot gaps and proactively suggest improvements to workflows, templates, and coordination routines that save leadership time

Job Requirements

  • Bilingual fluency in English and Spanish (verbal and written)
  • 1+ years of experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or Operations Coordinator
  • Proven calendar management and appointment scheduling experience (high volume and frequent changes)
  • Confidence and professionalism speaking with clients over the phone (clear, calm, and service-oriented)
  • Strong written communication skills (you can write messages that are concise, accurate, and client-ready)
  • Ability to work autonomously and deliver high-quality work without constant check-ins (strong ownership and follow-through)
  • Nice to Have:
  • Experience supporting a founder/executive or a small sales-driven, client-facing team
  • Familiarity with CRMs or sales support workflows (updating records, tracking follow-ups, keeping pipeline notes clean)
  • Experience coordinating across multiple stakeholders or departments in a remote setting
  • Exposure to consulting, engineering, construction, or professional services environments

Benefits

  • Access to a $200k+ perk marketplace with instant discounts on 150+ services
  • Access up to 50% of approved earnings before payday (no credit checks or fees)

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