• Respond to client enquiries via phone calls, email, SMS, and messaging platforms promptly and professionally. • Act as the first point of contact when the business owner is unavailable. • Send follow-up messages and review requests using provided templates. • Handle routine guest messages for co-hosted short-term rental properties (training provided). • Pre-screen new client enquiries and basic job applications. • Assist with cleaner scheduling and job allocation using Tradify. • Coordinate job changes and communicate updates to the team via WhatsApp. • Follow up with cleaners regarding missing information or schedule changes. • Assist with coordination of linen and laundry pickups when required. • Maintain and update the client database on Google Sheets with accurate records and service history. • Organise Google Drive, spreadsheets, and documents. • Prepare simple summaries and reports (bookings, feedback, enquiries). • Manage the business owner's personal and business calendar using Motion. • Post job advertisements for cleaners and assist with basic applicant tracking. • Book and manage appointments when requested. • Research potential commercial cleaning clients. • Identify potential DVA (Department of Veterans' Affairs) client opportunities. • Build and maintain a prospect list. • Monitor community groups and platforms for new opportunities. • Assist with outreach messages or introductions. • Help collect photos and videos from cleaners for social media. • Create and schedule social media posts and reels. • Help prepare simple flyers or promotional materials. • Review timesheets and support payroll. • Prepare invoices and payment follow-ups. • Create social media content and identify automation opportunities.

Executive Assistant locations California, USA - Remote Nevada, USA - Remote Michigan, USA - Remote Massachusetts, USA - Remote Washington, USA - Remote Florida, USA - Remote Texas, USA - Remote Colorado, USA - Remote Georgia, USA - Remote Arizona, USA - Remote North Carolina, USA - Remote Oregon, USA - Remote New York, USA - Remote time type Full time job requisition id 26WD98367 Job Requisition ID # 26WD98367 Position Overview At Autodesk, we are obsessed with building tools for people who imagine, design, and make a better world for the 10 billion people living on our planet. Our clients make the tallest buildings in the world, innovate on new green, affordable housing for low-income communities, put rockets into space, 3d print affordable prosthetic limbs, and bring stories and experiences to life that leap off the screen and inspire the world. Helping those teams do what they do better, faster, and with a less negative impact on the world is the mission that pulls us all out of bed every morning. We’re searching for an experienced Senior Executive Assistant to support our Vice President, Customer Success Management. In this role, you’ll serve as a strategic administrative partner—helping drive the leader’s operating rhythm, anticipating needs, and proactively resolving issues before they escalate. You will manage highly confidential and time-sensitive matters, coordinate complex cross-functional work, and enable the organization to operate efficiently at scale. Responsibilities - Owns complex executive calendars and prioritization, anticipating conflicts, aligning stakeholders, and assessing downstream impact across the organization. - Partners with the Chief of Staff and leadership team to shape agendas and meeting objectives, prepare briefs and materials, capture decisions and action items, and drive follow-through and status communication. - Leads planning and execution of executive-level virtual and in-person meetings and events (onsite/offsite), including end-to-end logistics (venue, A/V, catering, activities), preparation of materials, and high-touch stakeholder coordination. - Ensures attendees have clear, timely meeting communications, including agendas, pre-reads, dial-in details, and onsite logistics (directions and maps). - Handles highly confidential information related to employees and company operations with discretion and sound judgment; partners with the People Business Partner to coordinate new-hire processing and team onboarding, and continuously improves related processes. - Works closely with Corporate Travel to book and modify itineraries, research requirements, and obtain travel visas; may travel with leadership as needed. - Partners with the Comms Manager and Chief of Staff to plan and execute quarterly All Hands meetings, manager calls, and organization-wide communications; coordinates deliverables, timelines, and presenters. - Builds trusted relationships across all levels and with external partners, navigating sensitive situations and representing the VP and organization with professionalism and tact. - Partners with other executive assistants to coordinate leadership scheduling and organization-wide events; provides backup coverage and shares best practices and standard operating procedures. - May track expenditures related to employee rewards programs or coordinate and compile feedback for performance reviews. - Maintains email aliases, Slack channels, distribution lists, and shared folders/directories, including permissions management. - Creates and maintains executive-ready tracking mechanisms and data sets to support reporting, insights, and leadership decision-making. - Tracks executive expenses and generates expense reports. - Monitors purchasing software system notifications and approves on behalf of the executive if appropriate. Works with Accounts Payable to ensure department bills are paid in a timely manner. - May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management. - May manage budget and departmental costs, including reclassifications as necessary. - Drafts letters, memos, and emails. - Provides general office administration support (e.g., filing, copying, scanning, and shipping/receiving as needed). - May work with Facilities department to coordinate space planning for division or business unit. - Creates presentations and maintains organization charts. - May serve as content coordinator for team sites (e.g., SharePoint), maintaining pages and ensuring information is current, well-organized, and compliant with internal standards. Minimum Qualifications - 7+ years of experience providing administrative support for senior leaders (VP/SVP and above). - Demonstrated ability to thrive in a fast-paced environment requiring exceptional prioritization, sound judgment, discretion, and proactive problem-solving. - Comfort with ambiguity and change; able to adapt quickly, build structure, and improve processes as responsibilities evolve. - Proven ability to work under pressure, communicate with executive presence, manage stakeholders effectively, and meet deadlines. - Advanced proficiency with Microsoft Office and collaboration tools (e.g., Slack, Microsoft Teams, and Microsoft SharePoint); comfortable working across Mac and Windows environments. - Excellent oral and written English communication skills. - Experience coordinating cross-functional projects or programs (e.g., operating rhythms, planning cycles, or leadership communications). - Team player who is results-oriented with strong interpersonal skills. - Ability to travel to events or internal meetings, locally and internationally, as needed. The Ideal Candidate - Demonstrates strong initiative and is a self-starter. - Enjoys working on complex assignments independently and with a team to deliver results. - Values collaboration and believes a high-functioning team is critical to success. - Builds productive working relationships across all levels and brings a customer-service mindset when supporting the team. - Is highly organized and excels at managing multiple priorities. - Is adaptable, learns quickly, thrives in a fast-paced environment, and is always ready to lend a hand. Learn More About Autodesk Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made. We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world. When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us! Benefits From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work. Learn more about our benefits in the U.S. by visiting https://benefits.autodesk.com/ Salary transparency Salary is one part of Autodesk’s competitive compensation package. For U.S.-based roles, we expect a starting base salary between $72,000 and $129,470. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package. Sales Careers Working in sales at Autodesk allows you to build meaningful relationships with customers while growing your career. Join us and help make a better, more sustainable world. Learn more here: https://www.autodesk.com/careers/sales Equal Employment Opportunity At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

• Manage emails and communications • Escalation of customer queries • Drafting of reports and presentations • Clear and continuous communication with customer • General administrative duties • Onboarding of customers

Title: Executive Assistant Location: New York, NY, US, 10281 Workplace: Regular Department: (2) Professionals Job Description: The Associated Press is an independent global news organization dedicated to factual reporting. Founded in 1846, AP today remains the most trusted source of fast, accurate, unbiased news in all formats and the essential provider of the technology and services vital to the news business. More than half the world's population sees AP journalism every day. Why this role matters: The Associated Press seeks a highly organized, proactive and collaborative Executive Assistant to support the Senior Vice President & Executive Editor while partnering closely with other key leaders across News. Based in our New York headquarters, the Executive Assistant will serve as a trusted partner to newsroom leadership, managing complex schedules and priorities, coordinating meetings and travel, supporting special projects and facilitating coordination across teams and time zones. This role follows a hybrid work schedule with regular in-office collaboration with newsroom leadership. The successful candidate will exercise sound judgment, maintain strict confidentiality and anticipate needs in a dynamic 24/7 news operation. We are looking for someone who is solutions-oriented, detail-focused and calm under pressure, with the ability to manage multiple priorities while maintaining accuracy, professionalism and discretion. What you will do: Reporting to the Senior Vice President & Executive Editor, you will: - Manage the complex calendar and scheduling priorities for the Senior Vice President & Executive Editor. - Coordinate domestic and international travel arrangements, itineraries and related documentation. - Organize and support meetings, gatherings and special events, including logistics, materials and follow-up. - Prepare presentations, reports and other administrative materials as needed. - Handle confidential editorial, personnel and operational information with discretion and professionalism. - Prepare and submit expense reports and assist with invoice processing. - Coordinate across departments and global teams to support newsroom operations and leadership priorities. - Support day-to-day administrative operations, including office supply coordination. - Perform other duties and special projects as assigned. Who you are: - 3+ years of experience as an executive assistant or in a comparable administrative support role, including experience supporting senior leaders or executives. - Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment with minimal supervision. - Proven ability to anticipate needs, solve problems independently and adapt quickly to changing priorities. - Exceptional organizational skills and attention to detail. - Strong judgment, professionalism and ability to maintain confidentiality. - Excellent written, verbal and interpersonal communication skills. - Advanced proficiency with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint and Word. - Experience using Zoom, Concur or similar expense-management systems and workplace collaboration tools. - Ability and willingness to occasionally work nights and weekends in support of a 24/7 global news operation. - Advanced-level professional competency in written and spoken English. - Authorization to work in the United States for any employer is mandatory. What will set you apart: - Experience supporting executives in a fast-paced, deadline-driven or newsroom environment. - Experience coordinating complex schedules and meetings across multiple stakeholders and time zones. - Familiarity with Slack and other collaborative communication platforms. - Comfort learning and using new technologies and productivity tools, including AI-enabled tools. Location: AP employees are required to work from the offices on a hybrid basis three days per week, on Tuesday, Wednesday, and Thursday Why join us: - A mission-driven, inclusive environment focused on both individual and collective success. - Opportunities for professional development to help you grow your career. - Access to tools, mentorship and resources designed to support your success. Salary & Benefits: The anticipated salary range for this position is $80,000 to $90,000, contingent on experience and other job-related factors. Employees are eligible to participate, according to the terms of the official plan documents, in a 401(k) plan and employer-sponsored health insurance plan and are eligible for paid time off and holidays in accordance with AP policy. The Associated Press offers comprehensive benefits, which include: - Competitive medical, dental and vision coverage - Retirement benefits - Company-paid life insurance - Paid vacation and sick days - Paid parental leave for any new parent - Mental well-being resources Application Deadline is Friday June 12 at 11:59pm ET AP seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity and provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, gender identity, disability, status as a veteran, or other characteristic protected by law.