• Manage emails and communications • Escalation of customer queries • Drafting of reports and presentations • Clear and continuous communication with customer • General administrative duties • Onboarding of customers

Title: Executive Assistant Location: New York, NY, US, 10281 Workplace: Regular Department: (2) Professionals Job Description: The Associated Press is an independent global news organization dedicated to factual reporting. Founded in 1846, AP today remains the most trusted source of fast, accurate, unbiased news in all formats and the essential provider of the technology and services vital to the news business. More than half the world's population sees AP journalism every day. Why this role matters: The Associated Press seeks a highly organized, proactive and collaborative Executive Assistant to support the Senior Vice President & Executive Editor while partnering closely with other key leaders across News. Based in our New York headquarters, the Executive Assistant will serve as a trusted partner to newsroom leadership, managing complex schedules and priorities, coordinating meetings and travel, supporting special projects and facilitating coordination across teams and time zones. This role follows a hybrid work schedule with regular in-office collaboration with newsroom leadership. The successful candidate will exercise sound judgment, maintain strict confidentiality and anticipate needs in a dynamic 24/7 news operation. We are looking for someone who is solutions-oriented, detail-focused and calm under pressure, with the ability to manage multiple priorities while maintaining accuracy, professionalism and discretion. What you will do: Reporting to the Senior Vice President & Executive Editor, you will: - Manage the complex calendar and scheduling priorities for the Senior Vice President & Executive Editor. - Coordinate domestic and international travel arrangements, itineraries and related documentation. - Organize and support meetings, gatherings and special events, including logistics, materials and follow-up. - Prepare presentations, reports and other administrative materials as needed. - Handle confidential editorial, personnel and operational information with discretion and professionalism. - Prepare and submit expense reports and assist with invoice processing. - Coordinate across departments and global teams to support newsroom operations and leadership priorities. - Support day-to-day administrative operations, including office supply coordination. - Perform other duties and special projects as assigned. Who you are: - 3+ years of experience as an executive assistant or in a comparable administrative support role, including experience supporting senior leaders or executives. - Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment with minimal supervision. - Proven ability to anticipate needs, solve problems independently and adapt quickly to changing priorities. - Exceptional organizational skills and attention to detail. - Strong judgment, professionalism and ability to maintain confidentiality. - Excellent written, verbal and interpersonal communication skills. - Advanced proficiency with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint and Word. - Experience using Zoom, Concur or similar expense-management systems and workplace collaboration tools. - Ability and willingness to occasionally work nights and weekends in support of a 24/7 global news operation. - Advanced-level professional competency in written and spoken English. - Authorization to work in the United States for any employer is mandatory. What will set you apart: - Experience supporting executives in a fast-paced, deadline-driven or newsroom environment. - Experience coordinating complex schedules and meetings across multiple stakeholders and time zones. - Familiarity with Slack and other collaborative communication platforms. - Comfort learning and using new technologies and productivity tools, including AI-enabled tools. Location: AP employees are required to work from the offices on a hybrid basis three days per week, on Tuesday, Wednesday, and Thursday Why join us: - A mission-driven, inclusive environment focused on both individual and collective success. - Opportunities for professional development to help you grow your career. - Access to tools, mentorship and resources designed to support your success. Salary & Benefits: The anticipated salary range for this position is $80,000 to $90,000, contingent on experience and other job-related factors. Employees are eligible to participate, according to the terms of the official plan documents, in a 401(k) plan and employer-sponsored health insurance plan and are eligible for paid time off and holidays in accordance with AP policy. The Associated Press offers comprehensive benefits, which include: - Competitive medical, dental and vision coverage - Retirement benefits - Company-paid life insurance - Paid vacation and sick days - Paid parental leave for any new parent - Mental well-being resources Application Deadline is Friday June 12 at 11:59pm ET AP seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity and provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, gender identity, disability, status as a veteran, or other characteristic protected by law.

Role Description Looking for Philippines-based candidates Job Role: Virtual Assistant – Admin & Operations Support (Part-Time) Compensation range: $9 – $12 per hour depending on experience Engagement type: Independent Contractor Agreement Work Schedule: This role is expected to require a minimum 30 hours per week, with the opportunity to transition to full-time after the probation period. As a contractor, you’ll have flexibility in how you manage your schedule, but availability for collaboration from 8:00 AM AEST, Monday to Friday is preferred. Role Overview: The owner is ready to hand off day-to-day admin to focus on business development and growth. This isn't a task-ticker role — it's a genuine opportunity to take ownership of the operational and communication side of a real, active business. You'll be the person clients hear from, the one who keeps the team informed, and the reason the business runs smoothly. Clear systems, templates, and training will be provided — but we're looking for someone who gets on with it, spots what needs doing, and takes pride in doing it well. If you want a role where your contribution actually matters and there's real room to grow — this is it. Key Responsibilities - Client Communication: - Respond to client enquiries via phone calls, email, SMS, and messaging platforms promptly and professionally. - Act as the first point of contact when the business owner is unavailable. - Send follow-up messages and review requests using provided templates. - Handle routine guest messages for co-hosted short-term rental properties (training provided). - Pre-screen new client enquiries and basic job applications. - Scheduling & Operations: - Assist with cleaner scheduling and job allocation using Tradify. - Coordinate job changes and communicate updates to the team via WhatsApp. - Follow up with cleaners regarding missing information or schedule changes. - Assist with coordination of linen and laundry pickups when required. - Administration: - Maintain and update the client database on Google Sheets with accurate records and service history. - Organise Google Drive, spreadsheets, and documents. - Prepare simple summaries and reports (bookings, feedback, enquiries). - Manage the business owner's personal and business calendar using Motion. - Post job advertisements for cleaners and assist with basic applicant tracking. - Book and manage appointments when requested. - Business Development Support: - Research potential commercial cleaning clients. - Identify potential DVA (Department of Veterans' Affairs) client opportunities. - Build and maintain a prospect list. - Monitor community groups and platforms for new opportunities. - Assist with outreach messages or introductions. - Marketing Support: - Help collect photos and videos from cleaners for social media. - Create and schedule social media posts and reels. - Help prepare simple flyers or promotional materials. Growth Opportunities — Where This Role Is Heading This role is designed to grow with you. As trust is established and the business develops, you will take on increasing responsibility including: - Timesheet review and payroll support. - Invoice preparation and payment follow-ups. - Social media content creation and scheduling. - Identifying and implementing automation and AI tools to improve business efficiency. - Broader operational ownership as the business scales. We want someone who sees this as a career opportunity, not just a job. If you're proactive, ambitious, and want to grow with a business — this is the right role for you. Qualifications - 2+ years of experience in a strong administrative and operational support role. - Excellent written and spoken English — must write in Australian English spelling and tone (not US English). - Confident handling client-facing communication across phone, email, SMS, and messaging platforms. - Must have a quiet, professional workspace suitable for client calls — this is non-negotiable. - Reliable internet connection and stable remote work setup. - Strong organisational skills with high attention to detail and the ability to manage multiple priorities accurately and efficiently. - Highly tech-savvy and quick to learn new tools, systems, and workflows — proactive approach to adopting technology. - Comfortable using or learning CRM and operational tools such as GoHighLevel (GHL) — full technical setup is not required, but willingness to learn and use these tools once configured is essential. - Actively uses AI tools such as ChatGPT or Claude to improve speed, accuracy, and efficiency of output — this is a core expectation, not a nice-to-have. - Proficiency in Google Workspace (Sheets, Docs, Drive, Calendar) and general business productivity tools. - Demonstrated ability to work independently with minimal supervision, take ownership of responsibilities, and proactively flag issues or risks. - Reads and follows onboarding materials, SOPs, and process documentation thoroughly before escalating questions. - Strong commitment to accuracy, quality, and efficiency — tasks must be completed effectively without unnecessary time wastage. - Honest and accurate in representing skills, experience, and capability level. - A proactive, growth mindset — someone who doesn't just complete tasks but looks for ways to improve how things are done. What Success Looks Like - Client enquiries are answered promptly and professionally. - Cleaners receive clear schedule updates without the owner having to follow up. - Records and client data remain organised and accurate. - Routine admin tasks are handled independently without delays. - The business owner can step away knowing everything is running smoothly. - The role grows over time as trust and capability are demonstrated. Work Arrangement & Expectations This role begins as an independent contractor engagement. After the probation period, there is an opportunity to transition to full-time employment. The arrangement will be discussed and agreed upon based on mutual preference and business needs at that stage. To ensure alignment and transparency, successful candidates will be expected to: - Be available for meetings and collaboration during core AEST business hours. - Disclose any existing ongoing roles or client work — exclusivity is required for this engagement. - Reflect this engagement on their LinkedIn profile (clearly marked as Independent Contractor). - Maintain a quiet, professional workspace with a reliable connection for all client-facing calls and team meetings.

Title: Front Desk Receptionist - Part Time Location: Mckinney United States Job Description: Part-time Company Description America's Best is part of National Vision, one of the largest optical retailers in the United States. The America’s Best brand continues to grow with over 1,000 stores and counting. Each location combines both parts of the optical equation – eyewear and eye care – into one excellent experience at a single low price. For more details about America's Best, visit AmericasBest.com. At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible. As the face of our stores, Receptionists are responsible for greeting and welcoming customers in a friendly manner as soon as they arrive at the store. They keep organized patient records and help patient schedules flow smoothly. They’re the glue to our operations, helping everyone to stay on track. The role provides prompt, courteous service to customers either on the phone or in person. How would you like Sundays off? Yes, every Sunday we’re closed! Must be available to work Monday through Saturday. Job Description What would you do? – The Specifics - Ensures high quality customer service while following all safety protocols. - Ensures a smooth flow of customers through the store. - Answers, screens, and forwards incoming phone calls in accordance with National Vision protocol. - Processes and understands managed care plans while obtaining document information from the insurance company as needed. - Provides customers basic and accurate information. - Schedules and confirms appointments, follow-up visits and classes. - Files all patient records daily and pulls patient files for the next day's appointments. - Checks order status and notifies customers when orders are in or of any delays. - Keeps reception area tidy and presentable with all necessary materials. - Receives, sorts, distributes daily mail/deliveries and maintains inventory of office supplies. - Participates in regularly scheduled mandatory communication meetings. Qualifications Are you the right fit? – The Suitable Talent - Experience as a Receptionist, Front Office Representative or similar role preferred but not required. - 0-2 years related experience or training preferred. - Experience handling multiple phone lines preferred. - Strong customer service skills required - Strong organizational skills required Education: High School Diploma or equivalent. Additional Information At National Vision, we reward hard work with competitive pay, bonus opportunities, and a benefits package to support you and your family now and in the future.  Our Benefits Include: - 401k retirement savings with company match and stock purchase plan - Paid sick time - Parental leave - Employee eyewear discount - College scholarship program Focus on Professional Growth and Career Fulfillment: - Training programs available - Access to educational courses - Emphasis on internal promotions and career advancement At National Vision, you’ll enjoy more than just a job – you’ll have the chance to thrive in a rewarding career, surrounded by a supportive team and endless opportunities for growth. Join us today and see your future clearly! We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, and other legally protected characteristics.