Role Description We are seeking a highly organized Remote Project Coordinator to support the domestic Project Management team by overseeing the administrative, documentation, and scheduling lifecycle of assigned projects. In this fully remote role, you will work closely with domestic Project Managers to ensure objectives are met on time, within budget, and to required standards. While domestic PMs handle on-site inspections and high-level approvals, you will seamlessly handle the crucial background coordination from project initiation to closeout. Key Responsibilities - Project Documentation & Compliance: - Review project documentation within 48 hours of sale to outline scope. - Coordinate the administrative process of securing permits, insurance certificates, and bonds. - Verify that all safety plans, hazard assessments, and sub-contract agreements are documented and filed before the project begins. - Meeting & Administrative Support: - Attend virtual pre-bid and project meetings to take notes. - Draft agendas for Pre-Construction meetings and prepare/digitally distribute comprehensive Job Foreman Packets. - Planning & Scheduling: - Assist the domestic team in creating a project plan and schedule at least one week before the project starts. - Update project schedules weekly within the project management software. - Material & Cost Tracking: - Coordinate material orders digitally and verify supplier quotes against budgets. - Draft initial Site Staging Plans and Material Delivery Schedules. - Review job costs, invoices, and budgets to assist the domestic PM in financial tracking. - Reporting & Communication: - Generate and submit change orders and RFIs within 48 hours of notice. - Track project progress by compiling weekly reports on hours, materials, and customer issues. - Draft prompt communications for customers and general contractors to address issues within 24 hours. - Project Closeout: - Report project completion status to the Accounting department one week before the billing date. - Compile Post-Job Evaluation data for management review. - Ensure timely digital submission of all Project Closeout documents and warranty payments. Qualifications - Bachelor’s degree in Business Administration, Construction Management, Project Management, or a related field is preferred. - 3–5 years of experience in project coordination, administration, or the construction/trade industry, with strong familiarity in construction terminology and standard project lifecycles. - In-depth administrative knowledge of general construction documentation, contracts, and compliance. - Proven ability to read and interpret architectural plans and specifications. - High proficiency in Google Workspace, Microsoft Office, Buildertrend, and Project Management Software. - Strong problem-solving and analytical skills, with the ability to manage multiple projects concurrently and meet strict deadlines. - Excellent written and verbal English communication skills. - Must have a dedicated, professional workspace equipped with a reliable, high-speed internet connection. Requirements - Full-time position. - Monday through Friday. - US Business Hours (Central Time). - Fully Remote. Benefits - Performance-based raises. - Minimum 5 days off annually (paid or unpaid based on client terms). - Annual cost-of-living adjustments at your one-year anniversary. - Opportunities for continuous career growth.

• Maintain and manage the master project plan, milestones, and delivery roadmap across all workstreams. • Coordinate dependencies between parallel tracks — desktop collector, ETL migration, Admin UI rebuild, and Marketplace submission. • Ensure Snowflake Marketplace submission timelines (including the 8–12 week security review window) are tracked and sequenced correctly. • Manage scope change requests and keep decision logs up to date. • Conduct weekly status reviews with client leadership and proactively surface risks. • Act as the primary escalation point for blockers and inter-workstream conflicts. • Keep all parties aligned on priorities, constraints, and progress in a high-velocity environment. • Oversee knowledge transfer planning for the 6–9 month handover to the client's offshore software team. • Ensure documentation, processes, and context are structured for a smooth transition.

• Supervise overall financial health of projects • Develop and maintain project financial and equipment projections • Allocate project estimates into the financial system, determine cost codes, approve invoices • Provide financials and billings to Accounting, create monthly owner billings • Handle subcontracts and suppliers, manage budget and selections • Lead Assistant Project Managers and Project Engineers, provide job assignments and training • Function as main point of contact with owner and on-site representative • Resolve site concerns, handle change orders, and obtain necessary approvals • Maintain schedule and budget, manage quality, risk, safety, and compliance

Role Description Holitna is an Alaska Native Owned, 8(a), SDB in search of an Estimator to support our Federal Government Initial Outfitting bid response team. The Estimator will assist in the development of proposal preparation to include: - Preparation of itemized pricing - Technical write-ups - In-depth MS Excel work - Vendor coordination Must be able to meet critical deadlines and have a strong sense of personal initiative. Possess strong commitment to team environment dynamics with the ability to contribute expertise and follow leadership directives at appropriate times. Qualifications - 4-Year degree is preferred, and/or 10 years relevant work experience may be accepted. - Advanced skills in MS Excel are preferred; basic Excel skills are required. - Proficiency in general computing skills is required; MS Office Suite and Adobe Acrobat are most frequently used. - Experience with Federal Government contracts regulated by Federal Acquisition Regulations (FARs) is preferred. - Experience with pricing commercial furniture, fixtures, and equipment is preferred. - Experience developing original written proposal content is desirable. - Database/Access experience is desirable. - Familiarity with the MIL-1691/JSN’s is desirable. - Understanding of federal procurement and order fulfillment process is desirable. - Some travel will be required. - Must be able to pass Federal background check to gain access to DoD job locations. Requirements - Effective written and verbal communication skills required. - Excellent time management and organizational skills required. - Strong math skills required. - Ability to self-start, problem solve, and critical thinking. - Ability to multi-task and work on multiple bids concurrently. - Resourceful and able to work well under pressure and meet critical deadlines. - Able to always maintain a high degree of discretion and confidentiality. - Able to work collaboratively with others. - Able to work from home/remote. Benefits - 401(K) Plan with Employer Match - Health Insurance (medical, dental, and vision) - Paid PTO - Flexible Spending Accounts (Health and Dependent Care) - Life insurance - Short term and long-term disability - Full Holiday Schedule - And more.