Connected Solutions for the Office of the CFO
Legal Assistant
Location
India
Posted
8 days ago
Salary
0
Seniority
Mid Level
Job Description
Legal Assistant
insightsoftware
• The Legal Assistant provides comprehensive and efficient operational and administrative support to the Legal Department’s Governance, Risk, Compliance & Disputes (GRCD) practice enabling the legal team to focus on complex matters and strategic initiatives. • This role is responsible for general administration and billing, as well as assisting and supporting GRCD matters including governance, risk management, disputes, litigation, insurance, and intellectual property. • A successful candidate is a generalist, with experience in a corporate legal department supporting a broad legal function across multiple practice areas. • They are organized, proactive, independent, and can manage multiple matters independently while collaborating with outside counsel, internal stakeholders, and cross-functional teams, internationally. • General Administration: Coordinate internal meetings, including the recurring team cadence and quarterly reviews. • Manage calendar, deadline tracking, projects, and action items. • Maintain and organize physical and electronic files; manage document retention in accordance with established schedules. • Assist with preparation of internal presentations, communications, and status reports. • Provide general administrative support to team leadership as needed, including travel coordination, expense processing, and logistics. • Billing: Review, process, and track outside counsel and vendor invoices; flag discrepancies and assist with accruals. • Assist with budget tracking and legal spend reporting; maintain matter management and billing records. • Intellectual Property (“IP”): Maintain the IP portfolio tracker, including patents, trademarks, and copyrights; monitor renewal and maintenance fee deadlines and flag upcoming actions to team leadership. • Coordinate with outside IP counsel on filings, prosecution correspondence, and docketing; track status of pending applications and registrations. • Organize and maintain IP records, including certificates of registration, assignment documents, and prosecution histories. • Support IP-related due diligence in connection with M&A transactions, licensing arrangements, and other corporate matters. • Governance: Assist with corporate entity management, including maintenance of entity records, registered agent correspondence, and annual filings. • Support the execution and organization of board and committee materials, minutes, resolutions, and consents. • Risk Management: Assist with insurance renewals and policy maintenance, including coordinating with vendors and internal stakeholders for documentation/information. • Coordinate cross-functional risk management workstreams. • Compliance & Regulatory: Maintain the compliance calendar and assist track regulatory deadlines and filings across applicable compliance programs. • Maintain compliance documentation libraries on SharePoint. • Assist with compliance workflows including those governing data protection, third-party due diligence, and sanctions/export compliance screening (e.g., coordinate information requests). • Disputes & Litigation: Assist with matter intake, document organization, and file management for active disputes and litigation. • Support document collection, legal hold administration, and preparation of materials for outside counsel. • Coordinate matters (e.g., meetings, mediations); manage calendar and deadline tracking for court dates, filing deadlines, and statutes of limitations. • Monitor bankruptcy dockets and coordinate responses to bankruptcy filings affecting the company. • Prepare and file proofs of claim, objections, and related bankruptcy documents. • Maintain creditor matrices and track distributions in bankruptcy proceedings.
Job Requirements
- Associate's degree in paralegal studies, legal studies, or a related field or equivalent professional experience.
- 2+ years of paralegal or legal operations experience in a law firm or corporate legal department.
- Experience in a corporate legal department supporting a broad legal function across multiple practice areas.
- Ability to work independently, multitask, prioritize, and manage time effectively in a fast-paced environment.
- Strong organizational skills with demonstrated ability to manage multiple workstreams and competing deadlines.
- Excellent written and verbal communication skills; high attention to detail.
- Experience managing outside counsel and vendor relationships.
- Proficiency with legal billing & matter management systems (e.g., SimpleLegal), eDiscovery platforms (e.g., Relativity, Everlaw), and Microsoft Office Suite.
- Ability to handle confidential information with discretion.
- Exposure to export compliance, sanctions, data privacy, or regulatory compliance.
- Experience with Streamline, Jira, Confluence, or similar workflow and project management tools.
- Paralegal certificate from an ABA-approved program.
- Experience with contract lifecycle management (CLM) systems.
- Familiarity with GRC platforms (One Trust, LogicGate, or similar).
- Bankruptcy and creditor rights experience.
- SaaS or technology experience.
Benefits
- All your information will be kept confidential according to EEO guidelines.
- Background checks are required for employment with insightsoftware, where permitted by country, state/province.
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