Work. Life. Balanced. We provide Virtual Assistants for busy entrepreneurs, professionals, and small teams.
Executive Assistant
Location
New York
Posted
11 days ago
Salary
$1.5K - $3.8K / month
Seniority
Mid Level
Job Description
Executive Assistant
Zirtual
• Manage and coordinate complex calendars and appointments • Schedule meetings, calls, and events across multiple time zones • Anticipate scheduling conflicts and proactively resolve them • Monitor and manage inboxes, including drafting and responding to emails • Prioritize communications and ensure timely follow-up • Serve as a liaison between clients and internal/external contacts • Prepare documents, presentations, and reports • Handle data entry, file organization, and record maintenance • Assist with project coordination and task tracking • Research and book travel arrangements (flights, hotels, transportation) • Create detailed itineraries and manage travel changes • Coordinate virtual and in-person meetings or events • Support day-to-day business operations • Conduct research and compile information as needed • Identify opportunities to improve processes and efficiency
Job Requirements
- Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
- 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
- Experience supporting multiple clients or executives preferred
- Typing ability of at least 50 WPM with accuracy
- Strong organizational and time management skills
- Excellent written and verbal communication
- High attention to detail and accuracy
- Ability to manage multiple clients and deadlines
- Proactive, resourceful, and solution-oriented mindset
- Ability to work independently in a remote environment
- Bilingual (English/French and/or Spanish) preferred
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