Role Description The Executive Assistant to the Director of Operations provides high-level administrative and operational support to ensure the efficient execution of daily business activities. This role acts as a key liaison between Operations and cross-functional teams including HR, Payroll, and Finance, managing coordination, communication, and administrative processes across the organization. Qualifications - 3–5 years of experience as an Executive/Admin Assistant - Strong organizational and time management skills - Excellent communication and interpersonal abilities - Ability to manage multiple priorities in a fast-paced environment - High attention to detail and strong problem-solving skills - Professionalism, discretion, and sound judgment - Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) Requirements - Manage calendar, scheduling, and meeting coordination for the Director of Operations - Prepare correspondence, reports, presentations, and internal communications - Coordinate meetings, including agendas, materials, and minutes - Screen and prioritize incoming communications and requests - Maintain organized records, files, and documentation systems - Serve as a central point of coordination between Operations, HR, Payroll, and Finance - Support onboarding logistics including scheduling and new hire setup - Assist with expense management, purchasing, and budget tracking - Coordinate employee-related administrative processes and documentation - Track compliance items such as certifications, registrations, and required filings - Coordinate internal meetings, leadership sessions, and operational reviews - Arrange travel, accommodations, and logistics for Director - Assist with coordination and planning of frontline employee events - Support employee engagement initiatives and recognition programs - Coordinate onboarding materials, welcome items, and internal communications - Maintain internal directories, databases, and systems Benefits - Work remotely Monday - Friday, 40 hours a week (no weekends) - Vacation: 10 business days a year - Holidays: 5 National Holidays a year - Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day) - Parental Leave - Health Care Reimbursement - Active Lifestyle Reimbursement - Quarterly Home Office Reimbursement - Payroll Deduction Purchase Plans - Longevity Bonus - Continuous Learning Bonus - Access to Training and Professional Development Platforms

• Managing calendars and inboxes for both Ciaran & Evan. • Supporting with personal organization, travel booking, hotel arrangements, and meal planning. • Helping with personal brand content needs, marketing and sales organization, and project planning. • Being client facing and assisting clients with what they need. • Handling general business admin and keeping operations running smoothly. • You must be incredibly organized and detail-oriented.

Role Description The Sr Executive Assistant is a partner to the EVP or C-Suite executive providing a wide variety of confidential and complex administrative support. Exceptional skills in multi-tasking and managing multiple projects and changing priorities are essential. - Handles highly sensitive and confidential non-public information for internal and external boards, executives, and organizations. - Displays the ability to see challenges in advance by being proactive versus reactive. - Builds cross-functional relationships at all levels of the company to ensure understanding of the business, leaders, and workflow. - Regularly coordinates meetings and manages logistics for business and other travel arrangements for the executive. - Proactively manages calendar for executive and prioritizes and schedules own work. - Composes internal and/or external correspondence; maintains and updates office records; compiles information for reports and presentations. - Answers telephone calls and emails; files expense reports; purchases office supplies; handles invoicing. - May assist the executive with personal matters. - Serves as a lead/mentor to other Executive Assistants in the office and may coordinate the work of other Administrative Assistants. Qualifications - High school diploma, required. - Associate's or Bachelor's degree in related field, preferred. - 7 or more years related administrative assistant experience, including at least 4 years of recent experience supporting a C-Level executive. - Public company experience, preferred. - Decision-making skills to evaluate, recommend, and implement solutions to work processing and office management problems. - Excellent verbal and written communication skills to correspond and interact with all levels of management, external company executives, external Boards, customers, and other contacts. - Ability to proofread own work and work of others for content and format accuracy. - Intermediate mathematical calculation skills. - Expert ability to operate personal computer and business software including MS Office Suite (Word, Excel, PowerPoint). - Ability to train and lead other administrative Team Members in all aspects of office administration. - Work requires normal range of hearing, vision, and verbal communication skills, with or without a reasonable accommodation. - Must be able to use a telephone or headset equipment and operate a keyboard and other office equipment, with or without reasonable accommodation. - Must be able to spend prolonged periods of each workday on the phone. - The ability to perform work at a computer station for 6-8+ hours a day and function in an environment with frequent interruptions is required. - Must be able to lift and move material weighing up to 20 lbs. - May experience elevated levels of stress during periods of increased activity and with work entailing multiple deadlines. Requirements - Occasional travel to attend training or meetings may be required. Benefits - Medical, dental, and vision. - HSA contribution and match. - Dependent care FSA match. - Full-time team members receive a minimum of 18 days of annual PTO and 13 paid holidays per year. - Paid parental leave. - 401(k) match. - Personal and healthcare financial literacy programs. - Ongoing education & tuition assistance. - Gym and fitness reimbursement. - Wellness program incentives.

• Provide dual support to the agency's recruitment consultants and its director • Conduct market mapping and candidate research across fashion, retail, beauty, digital and related sectors • Build and maintain talent pipelines and candidate databases • Use sourcing tools such as LinkedIn Recruiter, Apollo, RocketReach and Lusha to identify candidates • Update and maintain the ATS/CRM system (JobAdder or similar) • Compile candidate spreadsheets and talent maps for consultants • Format CVs and prepare candidate profiles and shortlist presentations • Post and manage vacancies across job boards • Support consultants with recruitment administration and coordination • Conduct initial phone or video screening interviews when required • Manage the director's calendar, scheduling, and meeting coordination • Handle email correspondence and follow-ups on behalf of the director • Prepare documents, reports, presentations and meeting materials • Assist with invoicing, reporting, and other administrative tasks • Manage travel arrangements and bookings when required