Granicus is driven by the excitement of building, implementing, and maintaining technology that is transforming the Govtech industry by bringing governments and its constituents together. We are on a mission to support our customers with meeting the needs of their communities and implementing our technology in ways that are equitable and inclusive. Consistently appeared on the GovTech 100 list over the past 5 years Recognized as one of the best companies to work on BuiltIn Served 5,500 federal, state, and local government agencies More than 300 million citizen subscribers Empowers stronger relationships between government and residents across the U.S., U.K., Australia, New Zealand, and Canada
Proposal Coordinator
Location
Worldwide
Posted
6 days ago
Salary
0
Seniority
Mid Level
No structured requirement data.
Job Description
Proposal Coordinator
Granicus LAC
Role Description The Proposal Coordinator plays a key role in supporting the development and submission of sales and marketing proposals. This position will work closely with other Coordinators and Proposal Managers to provide administrative assistance, helping organize proposal content, develop presentations, create proposal graphics, and manage the process from intake to submission. The Proposal Coordinator will assist in overseeing the development of proposal materials and collaborate with cross-functional teams, including marketing and business personnel, to ensure the timely and accurate submission of high-quality proposals. What Your Impact Will Look Like - RFx Activities - Independently manage smaller proposals/renewals (typically up to $85,000 USD annual contract value though some deals may be quite larger), including creating project plans and assigning roles and responsibilities. - Review RFP documents for compliance requirements and flag risks. - Use Salesforce to delegate tasks to Contracts/Legal and to acquire technical solution support. - Compile qualification materials, graphics, and layouts to align with brand standards. - Ensure delivered proposals are compliant and responsive to the agency's needs. - Ensure deadlines are met through strong task and schedule management. - Writing & Editing - Draft and/or edit sections of proposals, marketing content, and qualification materials including win themes and executive summaries (with the assistance of AI tools). - Use Loopio to review and edit responses to technical questionnaires/related materials. - Demonstrate clarity, accuracy, and persuasiveness in written contributions. - Maintain attention to detail in formatting, grammar, and compliance. - Tools & Process Management - Demonstrate advanced skills in Microsoft Word formatting and layout. - Use Salesforce, SharePoint, Adobe Acrobat, PowerPoint, and Excel effectively to support proposal production. - Apply quality control checks to ensure proposal accuracy and compliance. - Use proposal automation/content management tools such as Loopio or similar tools (like Qvidian). - Use AI (CoPilot, Glean, Crayon, or similar tools) to automate portions of the response process (including writing, creating win themes, identifying discriminators, etc.), and use it to generate new content to reduce the time needed to craft responses. - Collaboration & Stakeholder Engagement - Build positive relationships with Sales, Renewals, Solution Consultants, and Contracts teams. - Self-starter that can work independently and delegate & monitor tasks for other team members. - Communicates clearly about timelines, expectations, and deliverables. - Handles feedback professionally, maintaining constructive relationships. - Works effectively across time zones and under deadline pressure (primarily support US time zones). Qualifications - Post secondary education in Journalism, Communications, Project Management or related field. - 2 years of strategic writing experience (including development of proposals/templates, grants, executive summaries and/or technical/security specifications). - 2 years of experience assessing, developing, and managing proposals for small to medium software and services opportunities. - Experience with state/provincial, municipal, or federal government procurement processes an asset. - Experience in a software or professional services industry considered an asset. - Advanced skills in Microsoft Word and experience with large and complex document formatting techniques. - Proficient with Microsoft Excel, SharePoint, Adobe Acrobat, and Salesforce or other sales CRM tool. - Microsoft Project and PowerPoint is considered an asset. - Strong business writing, editing, and communication skills. - Excellent attention to detail and a high regard for accuracy and quality. - Understanding of basic financial and legal terms and functions, along with experience working with budgets and schedules (e.g., Gantt charts). - Strong interpersonal, organizational, and time management skills with the ability to work successfully in a fast-paced environment with changing workload demands. Requirements - Responsible for Granicus information security by appropriately preserving the Confidentiality, Integrity, and Availability (CIA) of Granicus information assets in accordance with the company's information security program. - Responsible for ensuring the data privacy of our employees and customers, their data, as well as taking all required privacy training in a timely manner, in accordance with company policies. Benefits - We are a remote-first company with a globally distributed workforce across the United States, Canada, United Kingdom, India, Armenia, Australia, and New Zealand. - At Granicus, we are building a transparent, inclusive, and safe space for everyone who wants to be a part of our journey. - A few culture highlights include – Employee Resource Groups to encourage diverse voices. - Coffee with Mark sessions – Our employees get to interact with our CEO on very important and sometimes difficult issues ranging from mental health to work-life balance and current affairs. - Microsoft Teams communities focused on wellness, art, furbabies, family, parenting, and more. - We bring in special guests from time to time to discuss issues that impact our employee population.
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Senior Proposal Manager
SAIC - Science Applications International CorporationSAIC - Science Applications International Corporation was founded in 1969 to create scientific and technical products used in industries such as national securi
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The successful candidate will be responsible for the following: Proposal Lifecycle Management & Planning - Manage all aspects of proposal/orals slides lifecycle activities, including pre-proposal planning, kickoff meetings, schedule development and enforcement, compliance, action/issue tracking, writing instructions, and team guidance - Develop and maintain written/oral proposal artifacts such as kickoff materials, compliance matrix, proposal structure, schedules, daily stand-up agendas, team contact lists, and review briefings - Provide a structured methodology and process for both the creative and management aspects of complex responses for Federal Government proposals Compliance & Quality Assurance - Ensure compliance across the proposal by tracking solicitation updates, revising critical artifacts (e.g., schedules, outlines, matrices, slides), and performing regular compliance checks - Review and analyze proposal sections for compliance with solicitation requirements and for clear, consistent messaging of win strategies - Apply industry best practices with attention to compliance - Participate in color team reviews and recovery, including facilitating post-review updates and implementing approved content changes - Facilitate and participate in Color Reviews Strategy Development & Messaging - Facilitate solution and collaborative strategy development sessions with capture and technical teams, identifying win themes, customer hot buttons, and innovative solution features/benefits to align client requirements across both written and orals proposals - Capture and communicate proposed solutions during brainstorming sessions, applying critical thinking to refine, document, and align inputs with evaluator objectives - Collaborate with capture and solution teams to develop strategic messaging, impactful graphics, and cohesive orals presentations that emphasize "Why SAIC" messaging - Leverage advanced proposal tools and frameworks to enhance narrative impact and align content with SAIC's methodologies and win strategies Writing, Content Development, and Feedback - Provide constructive feedback and guidance to writers to refine content for accuracy, compliance, and narrative impact - Develop, refine, and/or utilize templates, tools, and standardized processes to streamline proposal development in alignment with industry and SAIC best practices Orals Presentation Management - In close collaboration with Capture Manager, Lead Solution Architect, Orals Coach, and Lead Graphic Artist, lead and guide presentation creation, including strawman/outline development, slide content/layout drafting, integration of capture intelligence, integration of win themes and strategies, graphic look/style development, and periodic technical and substantive reviews - Develop the presentation in collaboration with the proposal team, working iteratively and conducting regular wall walks to help progress slides - Help writers develop draft slide content and layout - Apply advanced visual communication techniques to advise on, help create, and review conceptual graphics and deliver data-driven orals solutions tailored to evaluator objectives Team Leadership, Communication & Coordination - Facilitate team communication through daily stand-ups, regular updates, progress tracking, and the management of action items - Clarify and enforce proposal roles and responsibilities, ensuring alignment and accountability across capture managers, technical and subject matter experts, writers, production staff, and leadership - Collaborate with executive leadership, business development, and operations to allocate adequate resources and support high-quality, timely proposal submissions - Identify risks, develop mitigation plans, and remove barriers for team members by escalating needs and addressing issues for timely resolution - Navigate dynamic, high-tempo proposal environments with competing priorities by applying analytical expertise and data-driven decision-making Qualifications Required Qualifications: - Bachelor's Degree and 15 years of experience. 4 additional years can be used in lieu of a degree - U.S. citizen with ability to obtain a security clearance - 5 to 10 years of demonstrated experience managing winning competitive Federal Government proposals in a defined proposal role - 5 years of experience with AAS/FEDSIM acquisition, including orals slide development - Knowledge of the proposal development life cycle and understanding of Shipley or other proposal development processes - Experience managing large, complex, and highly technical proposals with many stakeholders, and multiple interrelated plans dealing with technical, management, staffing, pricing, quality, and past performance - Experience preparing slides for virtual, live, and/or video presentations - Experience working with various communications platforms such as MS Teams, Google Meet, Zoom - Demonstrated ability to work efficiently and successfully under conditions of multiple deadlines and changing priorities - Ability to effectively manage on site/in-person and off site/largely remote proposals - Ability to collaborate and work as a leader - Excellent work ethic and organizational skills - Ability to successfully execute multiple tasks simultaneously - Effective written, visual, and verbal communication skills to interact with all levels of management and content developers - 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SAIC is a premier Fortune 500 mission integrator focused on advancing the power of technology and innovation to serve and protect our world. Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes secure high-end solutions in mission IT, enterprise IT, engineering services, and professional services. We integrate emerging technology, rapidly and securely, into mission critical operations that modernize and enable critical national imperatives. We are approximately 23,000 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.3 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom.
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Proposal/Business Coordinator
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Role Description Network Runners is seeking a Proposal/Business Coordinator to support the Business Development team by managing analysis tasks, gathering information, editing, and formatting proposals for government contracts. This position involves close collaboration with the BD team to ensure the timely and accurate submission of high-quality proposals. Responsibilities - Conduct market research and analyze procurement data to identify trends, competitive positioning, and customer hot buttons. - Support BD Team in updating/maintaining capture plans, including opportunity assessments, win strategies, and teaming arrangements. - Support gate reviews by preparing summaries of opportunity scope, expected RFP release dates, and anticipated award timelines. - Support BD Team/Proposal Managers to develop win themes, discriminators, and solution strategies. - Support BD Team in updating CRM/SHAREPOINT. - Assist with the development, editing, reviewing, and formatting of proposal documents including technical volumes, management plans, and administrative documentation, ensuring compliance with RFP requirements and deadlines. - Coordinate and manage proposal schedules, materials, and review to maintain clarity, consistency, and accuracy across all documents. - Prepare data analysis reports and run data visualization for tracking federal government (DOD) opportunities using tools like GovTribe, GSA eBuy, and SAM.gov, presenting findings through dashboards and reports. - Participate in go/no go and pursue decisions with respect to capabilities, key prospects, and past performances. - Develop documentation that includes Proposal Outline, Templates, Compliance Matrix, Resumes. - Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and SharePoint). - Strong written and verbal communication skills, coupled with excellent organizational abilities to manage multiple tasks and meet deadlines. - Ability to work independently and collaboratively in a fast-paced, dynamic environment with the ability to pick up information quickly and adapt to changing priorities. - Assisting in teaming with Industry Partners. Qualifications - Minimum 3+ years of federal contracting experience. - Ability to work in a fast-paced environment and provide support outside of regular business hours, as needed. - Experience with Department of Defense (DOD) and other federal agencies proposal development. - Strong knowledge of Federal acquisition sites, compliance standards, and proposal best practices. - Familiarity with compliance requirements, including FAR and DFARS. - Experience working with IDIQ contracts – for example, Oasis+, etc. Education - Bachelor's degree in Business, English, Communications, or a related field. Benefits - Competitive Salary - Medical, Dental, Vision - 401K - HSA/FSA - LTD/STD - PTO - Federal Holidays Work Location - Sterling, VA (REMOTE) Company Description Network Runners, Inc. is an Information Technology Solutions Company providing innovative IT solutions and organizational support within the DOD and the Civil sector. Our largest presence is in the U.S. Army, U.S. Air Force, U.S. Navy, DHS/USCG, DHS/S&T, USSTRATCOM, etc., providing Information Technology and Organizational Support solutions. Today, NRI’s experienced and highly qualified team members are in nearly a dozen cities nationwide. We are recognized for our value, ingenuity, and mission focus. Headquartered in Sterling, Virginia, NRI is an established CMMI Maturity Level 3 and ISO 9001: 2015, ISO/IEC 20000-1:2011, ISO/IEC 27001:2013, ISO 14001 Certified Small Disadvantaged Woman Owned Small Business. Network Runners, Inc. (NRI) is an equal opportunity employer. NRI prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, ethnic or national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. NRI conforms to the spirit as well as to the letter of all applicable laws and regulations.
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