• Manage the Director’s calendar, including: Internal meetings Attorney check-ins Vendor calls Performance reviews Project deadlines • Coordinate daily workflows and ensure meeting preparedness with agendas, documents, and follow-up items • Organize SOP updates, training materials, and operational projects • Maintain organized digital files, shared drives, and project management systems • Prepare meeting summaries, reports, and action item trackers • Assist with monitoring: Case pipeline metrics Intake performance Departmental KPIs • Support audits of case files, intake calls, and workflow compliance processes • Coordinate communication between consulting clients and legal teams • Assist with vendor coordination involving: Medical providers Investigators Experts External partners • Draft professional emails, internal communications, announcements, and memos • Facilitate communication between attorneys, paralegals, intake specialists, administrative staff, and leadership teams • Maintain strict confidentiality and professionalism in all communications and documentation • Track operational initiatives including: SOP rollouts Training implementation Technology initiatives Performance improvement plans • Assist in preparing training materials, checklists, and documentation • Coordinate meetings, workshops, and training sessions • Monitor deadlines and ensure operational tasks are completed on time • Maintain spreadsheets, dashboards, and operational performance trackers • Support administrative and reporting workflows using cloud-based tools and project management platforms • Assist in improving organizational efficiency through technology and process organization

• Manage the Director’s calendar, including: Internal meetings Attorney check-ins Vendor calls Performance reviews Project deadlines • Coordinate daily workflows and ensure meeting preparedness with agendas, documents, and follow-up items • Organize SOP updates, training materials, and operational projects • Maintain organized digital files, shared drives, and project management systems • Prepare meeting summaries, reports, and action item trackers • Assist with monitoring: Case pipeline metrics Intake performance Departmental KPIs • Support audits of case files, intake calls, and workflow compliance processes • Coordinate communication between consulting clients and legal teams • Assist with vendor coordination involving: Medical providers Investigators Experts External partners • Draft professional emails, internal communications, announcements, and memos • Facilitate communication between attorneys, paralegals, intake specialists, administrative staff, and leadership teams • Maintain strict confidentiality and professionalism in all communications and documentation • Track operational initiatives including: SOP rollouts Training implementation Technology initiatives Performance improvement plans • Assist in preparing training materials, checklists, and documentation • Coordinate meetings, workshops, and training sessions • Monitor deadlines and ensure operational tasks are completed on time • Maintain spreadsheets, dashboards, and operational performance trackers • Support administrative and reporting workflows using cloud-based tools and project management platforms • Assist in improving organizational efficiency through technology and process organization

Title: Executive Assistant Location: Philadelphia, PA, US, 19103 Department: Administration Job Description: Job Description The Executive Administrative Assistant provides advanced administrative support to the President of the Refreshment Services Line of Business. This role is responsible for managing complex scheduling, coordinating leadership routines, and ensuring efficient execution of day-to-day operations. Operating with a high level of independence, this role serves as a key coordinator across the leadership team, helping to ensure alignment, organization, and follow-through on priorities while maintaining excellence in core administrative responsibilities. The ideal candidate brings strong organizational capability, sound judgment, and the ability to proactively manage competing priorities in a fast-paced environment Remote 80% Job Responsibilities - Manage a complex and dynamic calendar, independently prioritizing scheduling requests based on business needs. - Anticipate scheduling conflicts and proactively resolve them with minimal direction. - Coordinate meetings with internal and external stakeholders ensuring alignment and preparation time. - Ensure calendar entries are complete and accurate with all logistical details. - Coordinate leadership team meetings and recurring business cadences. - Partner with stakeholders to gather materials and ensure timely distribution. - Track follow-ups and action items with reminders. - Support planning and logistics for offsites and key events. - Coordinate domestic and complex travel arrangements and itineraries. - Ensure travel plans are efficient and aligned with company policies. - Manage expense reporting with accuracy and timeliness. - Anticipate travel needs and adjustments. - Manage payroll and timekeeping for 150+ team members - Pay invoices and handle TJVs - Update the FDA Registrations for our Market Centers every two years. - RSG Cashless updates uploaded to the Cantaloupe website daily / weekly - Update the Market Center Directory as needed - Update email distribution lists as needed - Point of contact for HQ office including floor plan assignments, HQ access requests, and badge requests - Ordering of supplies - Serve as a point of contact for administrative coordination. - Screen and triage communications and escalate as needed. - Prepare and edit documents and presentations. - Maintain organized records and confidentiality. - Act as a connector across the leadership team for alignment. - Coordinate with other administrative professionals for seamless support. - Identify scheduling conflicts and dependencies. - Support special projects as needed. At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice. Qualifications - Act as a connector across the leadership team for alignment. - Coordinate with other administrative professionals for seamless support. - Identify scheduling conflicts and dependencies. - Support special projects as needed. Education About Aramark Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. About Aramark The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.

Role Description Estamos buscando un Especialista en Coordinación de Viajes (Remoto) para apoyar a los clientes antes, durante y después de sus experiencias de viaje. En este puesto, ayudarás a garantizar que los viajeros reciban asistencia oportuna, información precisa y una experiencia de reserva y viaje fluida en general. No se requiere experiencia previa en la industria de viajes. Ofrecemos capacitación, apoyo y herramientas para ayudarte a tener éxito en un entorno de trabajo remoto. - Responder a consultas de clientes por correo electrónico, teléfono y sistemas de mensajería - Gestionar cambios de itinerario, cancelaciones y solicitudes especiales de viaje - Brindar información clara y precisa sobre requisitos de viaje y políticas de la agencia - Realizar seguimientos proactivos con clientes antes de sus fechas de viaje - Gestionar y resolver inquietudes de clientes de manera eficiente y profesional Qualifications - No se requiere experiencia previa en la industria de viajes. Requirements - Computadora portátil o de escritorio - Conexión estable a internet de banda ancha - Teléfono inteligente para comunicación y actualizaciones Benefits - Trabajo remoto con flexibilidad - Horarios flexibles - Capacitación y mentoría - Oportunidades de crecimiento dentro de una empresa de viajes en expansión - Acceso a descuentos en la industria y beneficios de viaje - Ambiente de trabajo positivo y colaborativo