Aramark is an award-winning facilities management, foodservice, and uniform provider founded in 1959. The company serves wide-ranging industries, and its client
Executive Assistant
Location
Pennsylvania
Posted
50 days ago
Salary
0
Seniority
Senior
No structured requirement data.
Job Description
Executive Assistant
Aramark
Title: Executive Assistant Location: Philadelphia, PA, US, 19103 Department: Administration Job Description: Job Description The Executive Administrative Assistant provides advanced administrative support to the President of the Refreshment Services Line of Business. This role is responsible for managing complex scheduling, coordinating leadership routines, and ensuring efficient execution of day-to-day operations. Operating with a high level of independence, this role serves as a key coordinator across the leadership team, helping to ensure alignment, organization, and follow-through on priorities while maintaining excellence in core administrative responsibilities. The ideal candidate brings strong organizational capability, sound judgment, and the ability to proactively manage competing priorities in a fast-paced environment Remote 80% Job Responsibilities - Manage a complex and dynamic calendar, independently prioritizing scheduling requests based on business needs. - Anticipate scheduling conflicts and proactively resolve them with minimal direction. - Coordinate meetings with internal and external stakeholders ensuring alignment and preparation time. - Ensure calendar entries are complete and accurate with all logistical details. - Coordinate leadership team meetings and recurring business cadences. - Partner with stakeholders to gather materials and ensure timely distribution. - Track follow-ups and action items with reminders. - Support planning and logistics for offsites and key events. - Coordinate domestic and complex travel arrangements and itineraries. - Ensure travel plans are efficient and aligned with company policies. - Manage expense reporting with accuracy and timeliness. - Anticipate travel needs and adjustments. - Manage payroll and timekeeping for 150+ team members - Pay invoices and handle TJVs - Update the FDA Registrations for our Market Centers every two years. - RSG Cashless updates uploaded to the Cantaloupe website daily / weekly - Update the Market Center Directory as needed - Update email distribution lists as needed - Point of contact for HQ office including floor plan assignments, HQ access requests, and badge requests - Ordering of supplies - Serve as a point of contact for administrative coordination. - Screen and triage communications and escalate as needed. - Prepare and edit documents and presentations. - Maintain organized records and confidentiality. - Act as a connector across the leadership team for alignment. - Coordinate with other administrative professionals for seamless support. - Identify scheduling conflicts and dependencies. - Support special projects as needed. At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice. Qualifications - Act as a connector across the leadership team for alignment. - Coordinate with other administrative professionals for seamless support. - Identify scheduling conflicts and dependencies. - Support special projects as needed. Education About Aramark Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. About Aramark The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.
Related Guides
Related Categories
Related Job Pages
More Executive Assistant Jobs
Travel Coordination Specialist
ConsultwithtrayIf you are proactive, organized, and passionate about delivering a polished client experience, we encourage you to apply.
Role Description Estamos buscando un Especialista en Coordinación de Viajes (Remoto) para apoyar a los clientes antes, durante y después de sus experiencias de viaje. En este puesto, ayudarás a garantizar que los viajeros reciban asistencia oportuna, información precisa y una experiencia de reserva y viaje fluida en general. No se requiere experiencia previa en la industria de viajes. Ofrecemos capacitación, apoyo y herramientas para ayudarte a tener éxito en un entorno de trabajo remoto. - Responder a consultas de clientes por correo electrónico, teléfono y sistemas de mensajería - Gestionar cambios de itinerario, cancelaciones y solicitudes especiales de viaje - Brindar información clara y precisa sobre requisitos de viaje y políticas de la agencia - Realizar seguimientos proactivos con clientes antes de sus fechas de viaje - Gestionar y resolver inquietudes de clientes de manera eficiente y profesional Qualifications - No se requiere experiencia previa en la industria de viajes. Requirements - Computadora portátil o de escritorio - Conexión estable a internet de banda ancha - Teléfono inteligente para comunicación y actualizaciones Benefits - Trabajo remoto con flexibilidad - Horarios flexibles - Capacitación y mentoría - Oportunidades de crecimiento dentro de una empresa de viajes en expansión - Acceso a descuentos en la industria y beneficios de viaje - Ambiente de trabajo positivo y colaborativo
Executive Assistant
Cochran Davis and Associates P.C.Join our team at Cochran Davis and Associates P.C. and embark on a journey of growth and innovation.
Role Description Cochran Davis and Associates P.C. is seeking a dedicated Remote Executive Assistant to support our growing team in Manhattan Beach. This part-time position offers an excellent opportunity for an entry-level professional looking to develop their career within the law practice industry while working from the comfort of their own home. As a Remote Executive Assistant, you will play a crucial role in streamlining administrative processes and enhancing the efficiency of our legal team. You will assist with a variety of tasks, including: - Managing schedules and appointments for executives - Coordinating meetings and preparing necessary documentation - Handling correspondence and communication with clients and team members - Assisting in preparing legal documents and reports - Maintaining organized filing systems and databases - Conducting research and compiling information as needed - Supporting the team with various administrative tasks - Ensuring confidentiality and compliance with legal standards Qualifications - High school diploma or equivalent; associate or bachelor’s degree preferred - Strong organizational and time management skills - Excellent written and verbal communication abilities - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) - Attention to detail and problem-solving skills - Ability to work independently and collaboratively in a remote environment - Familiarity with legal terminology and practices is a plus - Previous experience in an administrative role is a plus but not required Benefits - Competitive salary range of $70,000 - $115,000 annually - Emphasis on work-life balance in a supportive environment Company Description Join our team at Cochran Davis and Associates P.C. and embark on a journey of growth and innovation.
Bilingual Virtual Assistant, Recruiter
The Ward Law Group, PLCar accident and personal injury lawyers protecting the rights of victims.
• Own full-cycle recruiting across all areas of the firm: attorneys, legal staff, operations, corporate teams, and Virtual Assistants • Partner with hiring managers to align on hiring needs, priorities, and timelines • Develop and execute effective sourcing strategies using LinkedIn, Boolean search, and targeted outreach • Apply structured screening and filtering criteria to efficiently evaluate large applicant volumes and prioritize top candidates • Conduct recruiter screenings and present well-qualified candidates with clear summaries • Build and maintain strong, active pipelines across multiple role types • Own daily pipeline movement, ensuring no backlog and consistent candidate progression • Coordinate interviews, assessments, and candidate communication from start to finish • Ensure a seamless, professional candidate experience at every stage • Leverage ATS and recruiting tools to manage workflows, track candidate activity, and support efficient hiring processes • Track and manage recruiting metrics (pipeline health, time-to-fill, conversion rates) to drive performance and decision-making • Support early talent efforts, including law school outreach and intern pipelines • Perform additional administrative duties as assigned
Role Description Wir von rocket match sind Spezialisten in der Personalvermittlung von Fach- und Führungskräften im Bereich Medizin, Pflege & Pädagogik. Du begeisterst Dich für das Gesundheits- und Sozialwesen? Lass uns die Welt, wie wir heute arbeiten, nachhaltig verändern und bewirb Dich jetzt! Zum nächstmöglichen Zeitpunkt suchen wir für den Ausbau unseres Teams: Deine Aufgaben: - Active Sourcing von Kandidaten durch effiziente Verwendung von Social Media und Business Netzwerken - Direktansprache von potentiellen Kandidaten - Aufbau unseres Netzwerkes und eines Talentpools - Sicherstellung einer einzigartigen Candidate Experience - Recherche und Analyse der aktuellen Plattformen und Märkte - Anlage und Pflege der Stammdaten - Erstellung von Kandidatenprofilen - Erstellung und Pflege von Stellenanzeigen Qualifications - Du hast eine Ausbildung und/oder Studium in den Bereichen Wirtschaft, Personal, Pflege oder ähnliche abgeschlossen - Du bringst idealerweise erste Erfahrungen in der Personalvermittlung und/oder Pflege mit - Du hast Lust etwas zu bewirken und Verantwortung zu übernehmen - Du bringst Interesse an Digital HR und den Trends im Bereich Recruiting mit - Du bist immer positiv, kommunikativ und kannst dich ausdrücken Benefits - Vergütung: Wir schätzen Deine Leistungen sehr. Daher bekommst du von uns ein Fixgehalt, welches den Markt übertreffen wird. - Freiheit: Keine Urlaubsregelungen. Unbegrenzte Urlaubstage. Du entscheidest, wie Du arbeitest. - Team: Ein cooles Team im Startup-Umfeld, bei dem alle miteinander lernen. - Firmenlaptop: Windows oder Mac - Du hast die Wahl - Verantwortung: Du verantwortest ab dem ersten Tag dein eigenes Gebiet - Vertrauensarbeitszeit in 100% Home Office Company Description
