Title: Department Administrator Location: Brooklyn, NY Job Description: Hybrid Remote Work Classification: Hybrid: 60% to 80% Onsite Department: Computer Science & Engineering (Administrators) School/Division: NYU Tandon School of Engineering (PE1001) Compensation Grade: Band 52 Union: N/A FT/PT: Full-Time Provide administrative support to the Director of Administration and Operations and the Department Chair of CSE department including supervising staff, managing departmental operating budgets as well as school PHD support budgets. Responsible for managing support for several areas of Tandon’s Computer Science & Engineering Department to help ensure smooth and efficient day-to-day academic operations. Responsible for many of the department’s operations, which will include, but not be limited to, support for department faculty in both academic and research areas regarding purchases, travel arrangements, event and seminar planning, and expenditure allocations. Recommends new initiatives and ways to improve processes and streamline department operations and improve efficiency. Ensures compliance with University, school, and departmental policies and serves as an informational and problem solving resource for the department. Manage approval process for unpaid interns, unpaid Visiting Scholars, and other visiting researchers. Process summer salary and additional compensation for faculty. Review & submit iBuy carts. Assist with and make travel arrangements for faculty, students, staff, and researchers. Maintain department directories and records. Plan, organize, and set up student events, engaging with students in meaningful ways. Qualifications Required Education: Bachelor's Degree in a related area Required Experience: 2+ years working in an academic setting, supervision and managing budgets or equivalent combination of education and experience. Required Skills, Knowledge and Abilities: Excellent verbal and written communication skills. High level of customer service skills. Solid knowledge of MS Office Suite and other composition/file sharing tools (i.e. Google Docs, etc.), social media platforms, data-imaging and sound-processing software. Ability to provide advice, creatively resolve problems, and interact with individuals at all levels in an academic setting. Excellent organizational, interpersonal, and problem solving skills. Knowledge of basic budget and/or accounting principles. Ability to interact with a diverse population at all levels. Proficiency with standard office software (word processing, spreadsheet, database, and presentation applications). Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $86,300 to $95,040. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen. NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Title: Administration Coordinator Location: Sydney Australia Job Description: - Support the General Managers and other members of the divisional leadership team; - Provide professional admin & business support including diary & email management; - Hybrid working practices in our Sydney office The role The Administrative Coordinator for the General Insurance and Banking (GIB) division provides high-touch support to General Managers and senior leaders across the division. This role is instrumental in enabling leadership effectiveness through proactive diary and task management, stakeholder engagement, and coordination of divisional activities. The team The General Insurance and Banking Division is responsible for the supervision of all general insurers and authorised deposit-taking institutions (ADIs). The Division supports APRA's core function through prudential supervision and risk assessment activities to support the government and APRA's objective of providing a prudentially sound financial system. Key responsibilities - Manage complex GM calendars, prioritise tasks, and ensure timely progression of divisional activities; - Coordinate stakeholder engagement and relationship management across internal and external parties; - Facilitate the successful execution of key internal cross-divisional events; - Prepare and distribute agendas for GIB convened activities; - Contribute to divisional consistency and clarity through structured support, proactive coordination, and continuous improvement; - Support report preparation and liaise with cross-functional teams to ensure alignment and delivery; and - Manage travel bookings and expense reconciliations for senior leaders. About you - Experience in an executive support and/or business coordination role, or adjacent areas; - Ability to navigate dynamic environments to deliver mutually beneficial outcomes; - Strong interpersonal, communication, stakeholder management and negotiation skills to influence outcomes; - High integrity to manage confidential and sensitive information; - Strong organisational, time management, and multi-tasking capability; - Sound judgement and a proactive approach to problem solving and escalating when needed; and - Commitment to working well in a collaborative team environment and flexibility in identifying and making changes to enhance operations. To work with us, you need to be an Australian citizen with eligibility to obtain and maintain Australian Government Security clearance. About APRA The Australian Prudential Regulation Authority (APRA) places you at the heart of Australia's financial services industry. APRA serves the Australian community by helping ensure financial institutions deliver on the financial commitments they make, within a stable, efficient and competitive financial system. At APRA we're committed to providing an inclusive workplace where everyone belongs, feels valued and respected. We aspire to attract and foster diversity of background, thought, and experience, recognising that a broad range of perspectives, approaches and ideas makes us stronger, and better enables us to meet our obligation to protect the financial wellbeing of the Australian community. When applying, please inform us of any adjustments you may need during the interview process.

Title: Travel Administrator Location: Pasadena United States Job Description: Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. The Travel Administrator supports the day-to-day operations for the Travel Department, provides travel procurement assistance, purchases travel-related expenditures on behalf of campus and Caltech guests, and analyzes and audits travel expense reports for accuracy and compliance. Will serve as the administrator for the Institute’s corporate travel spend program, working with our travel fulfillment partner to drive efficiency in corporate travel spend. The Travel Administrator is also responsible for vendor relationships with travel agents, car rental companies, airline partners, hotels, etc. As a member of the Procurement Services Team, the Travel Administrator assists in establishing and maintaining strong, collaborative relationships with Caltech’s faculty, staff and students and identifies additional ways to be of service to ensure positive supplier relations. Essential Job Duties Accounting - Audit reports according to generally accepted accounting practices, send back reports with missing information, ensure key fields are entered correctly; handle special payments/checks for employee reimbursements, refund and sponsor reimbursement deposits. - Ensure expense reports are in compliance with appropriate guidelines and requirements based on Caltech Travel Policy, IRS (GAAP) guidelines and specific exceptions as determined by divisions/departments. - Review of accounting and expenditures on expense reports. - Manage analyze and reconcile the personal charge and sponsor refund clearing account. - Manage and reconcile the cash advance clearing account which includes managing monies due back to the Institute. - Review, evaluate and resolve a wide variety of complex and unique problems related to travel payment processing. - Provide validation of transactions, contact departments for clarification/correction, and provide proper audit trail of activity. - Perform monthly P-Card reconciliation and assist with other travel-related reconciliations, including supplier accounts. - Perform accounting entries to adjust expenditure types and to refund deposits due to Caltech. - Manage the 30+ day past due aging reports. System Administrator - Assist with monthly enhancements. - Assist with travel audit rules and travel related messaging in Concur. - Perform in dual systems, Oracle and Concur. Find opportunities to improve processes and assist in defining requirements for technical support. - Documenting relevant information to support conclusions and results based on appropriate analyses and evaluations. - Stay abreast of changes in federal rates for mileage and per diems. Customer Service - Develop and maintain proactive customer service and support on a regular basis to internal and external customers. - Respond to customer inquiries; provide feedback and solutions to a variety of customers on various levels, while maintaining confidentiality and professionalism. - Assist departments with travel arrangements or travel-related expenses by using Caltech P-Card. Corporate Travel Management - Promote use of contracted suppliers and monitor pricing to ensure contract compliance. - Continue to develop enhancements/efficiencies for our current travel booking, expense management, and corporate card processes. Training - Help with training materials and conduct travel training classes. - Stay abreast of travel trends; use knowledge to make recommendations to customers and to improve departmental operations. - Create and manage travel training schedule on website and Oracle Learn. - Maintain SharePoint with current training material. - Facilitate streamlined workshop training for divisions/departments. - Other duties as assigned. Basic Qualifications - A bachelor’s degree OR 4 years of accounting/travel-accounting experience with demonstrated understanding of accounting concepts is required. - Familiarity with the Fly America Act. - Strong understanding of travel systems and tools, including Concur Booking, Concur Travel and Expense. - Ability to draft professional emails, memos, and reports, and to communicate clearly with internal stakeholders and small groups. - Ability to interpret contracts and other supporting documentation. - Ability to independently resolve moderately complex travel-accounting issues. - Working knowledge of accounting concepts such as debits, credits, accruals, refunds, payment terms and discounts. - The selected candidate must pass a pre-employment background investigation to be hired for this position. Preferred Qualifications - Ability to analyze and resolve complex problems. - Skilled in organizing work and setting priorities. - Ability to reconcile supplier accounts. - Ability to process invoices from images. - Windows experience including Word, Excel, PowerPoint and Outlook email software. - Ability to fit in with a large team environment. - A courteous, professional demeanor and excellent customer service skills. Remote Work Payment Services offers a remote work option; however, this position may require increased on-site presence for special events and regular meetings with travel vendors.In accordance with Caltech’s Remote Work Guidelines, the employee is responsible for maintaining a designated home office and for any costs related to its initial setup or remodeling. - Will report to the office as necessary and provide in-office coverage as required - Equipment needs for remote work are determined on a case-by-case basis - Experience with Zoom and similar video/web conferencing software required - Approved remote work agreement required Hiring Range $25.00 - $30.00 Per Hour The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law. Disability Accommodations Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position.

- Conduct 10 to 15 outbound calls per day to target schools across Victoria - Introduce the company's staffing services and subscription model to prospective institutions - Navigate school reception teams to connect with daily organisers, human resources personnel, or business managers - Send professional introductory and follow-up emails using established company templates - Utilise warm leads and assist in refining outreach strategies and scripts - Book Microsoft Teams or face-to-face presentation meetings for the Director - Maintain highly accurate records of contacted schools and overall lead progress - Support continuous pipeline management and track prospective school interactions - Assist with the seamless onboarding of schools once service agreements are finalised - Verify school contact information through public sources and official websites - Track and report outreach activities using dedicated spreadsheets and administrative tools - Maintain strict data security and confidentiality regarding school and company information