Providing mission-critical infrastructure solutions to create a more connected and sustainable future.
Administrative Assistant – Engineering
Location
United States
Posted
4 days ago
Salary
$21 - $23 / hour
Seniority
Senior
Job Description
Administrative Assistant – Engineering
Pearce Services
• Maintain complex files, records, and departmental documentation in an organized and accurate manner. • Prepare schedules, reports, correspondence, and other documents from rough drafts or provided information. • Compile, review, and check reports for accuracy, completeness, and consistency. • Search, investigate, and verify information contained in files, records, databases, and internal systems. • Process departmental documents requiring specific knowledge of functional operations and engineering workflows. • Post and update records, including accounting records and continuing property records as needed. • Assist engineers and team members with administrative, reporting, and documentation requests. • Gather, organize, and coordinate statistical data for departmental or project-specific reports. • Use various formats and systems to prepare reports, track data, and support engineering documentation needs. • Maintain confidentiality and accuracy when handling sensitive departmental or project information. • Support ongoing process improvements related to file management, reporting, and administrative workflows. • Follow up on outstanding items, requests, or documentation needs to ensure timely completion. • Work independently with a high level of initiative, organization, and accountability.
Job Requirements
- Advanced Excel skills, including the ability to manage, organize, analyze, and report data.
- Proficiency with Microsoft Office 365, including Excel, Word, Outlook, and related tools.
- Strong knowledge of databases is preferred.
- Experience supporting telecom field operations or engineering teams is preferred.
- Strong attention to detail and ability to maintain accurate records and documentation.
- Ability to compile, review, and validate reports and departmental data.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Ability to work with limited supervision while maintaining a high level of follow-up and accountability.
- Strong written and verbal communication skills.
- Ability to support engineers, project teams, and departmental leaders in a fast-paced environment.
- Comfortable working with complex files, records, schedules, and reporting requirements.
- Ability to learn internal systems, processes, and functional operations quickly.
Benefits
- Health and life insurance
- 401k with employer match
- Paid time off
- Tuition reimbursement
- Professional development courses
- Performance bonuses
- Referral bonuses
- Production incentives
- Tool/equipment and fuel stipends
- Company vehicle
- Per diem
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