Manages and reconciles purchase card (P-Card) used for purchases, official functions, travel, program supplies, and other purchases, ensuring compliance with all fiscal rules regarding P-Card purchases.

Title: Sr. Administrative Associate Location: Columbus United States Job Description: - temprop="employmentType">Full-time - Compensation: USD 47,840 - USD 49,130 - yearly Company Description Williams Lea by RRD is a global business support services company with a strong legacy—over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world—especially within legal, financial, and professional services industries. We’re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it’s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we’re the behind-the-scenes team making everything run smoothly. Job Description The Senior Administrative Associate (Dual) provides a variety of direct administrative support functions to a site, office and/or client, which may include tasks such as document processing, proofreading, expense reports, time entry, calendar and phone management, invoice entry, and opening client matters. The Senior Administrative Associate (Dual) will be a proven subject matter expert that will assist with training, operational process improvements, and provide thought leadership to the wider team of Admins. M-F 8:30am-5:30pm, Tue-Thurs in office, M/F WFH (* denotes an “essential function”) - *Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, supporting specialized projects using established procedures, standards, and formats to edit, proof, convert, create, transcribe or otherwise complete document production requests and data entry for expenses/time/invoices and other areas as needed. - *Opening client matters and/or performing client conflict checks. - *Utilize appropriate logs and/or tracking software for all administrative support work. - *Ensure that job tickets are properly filled out before beginning work. - *Thoroughly assess job requests and ensure appropriate completion of job tasks throughout the task lifecycle. - *Create reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge), docket management, document/email management, proforma review, new matter management. - *Communicate with team members, lead, supervisor or client on job or deadline issues. - *Meet contracted deadlines for accepting, completing, and delivering all work. - *Troubleshoot complex software or hardware problems. - *Answer telephone, emails, and place service calls when needed. - *Interact with clients over the phone, via video or electronically. - *Assist in developing training plans and process maps for the administrative operation - *Deliver direct support training plans to a team of Admins - *Serve as a subject matter expert and resource for junior direct support employees - Prioritize and manage workflow. - Perform quality assurance on own work and work of others. - Train junior staff members, as needed. - Help to foster a proactive environment of continuous service enhancement and relationship building with the client. - Adhere to Williams Lea policies in addition to client site policies. - Use equipment and supplies in a cost-efficient manner. Qualifications - High school diploma or equivalent education - Minimum (3) years administrative support experience in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (2) years or more. Formal education and/or training may be considered in lieu of experience - Advanced skills in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills - Familiar with other software programs for providing administrative support - Strong attention to detail; able to work on multiple projects simultaneously - Must have good organizational skills - Must be able to meet deadlines and complete all projects in a timely manner - Ability to handle sensitive and/or confidential documents and information - Ability to make independent decisions that conform to business needs and policy - Ability to troubleshoot complex or advanced tasks or concerns independently - Ability to discern when a problem or issue requires escalation to the supervisory level - Ability to maintain professional composure when working with immediate deadlines - Ability to work both independently and collaboratively as part of a team - Ability to work in a fast-paced environment - Ability to communicate professionally both verbally and in writing - Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions - Must be self-motivated with a positive attitude - Proven customer service skills are required to create, maintain, and enhance customer relationships Additional Information The salary range for this role at the noted RRD location is $47840-49130. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. RRD is an Equal Opportunity Employer, including disability/veterans

• Provide administrative and clerical support to field personnel and act as a liaison between corporate office and job sites • Promptly answer the phone, distribute incoming and outgoing mail, enter time into Heavy Jobs, order office supplies, set up and oversee FedEx/UPS shipments • Assist Field Supervision and corporate staff in collecting data on rental equipment, licensing for on-road vehicles, tracking “idling time” of equipment • Keys timecards and enters employee changes and equipment code updates into timecard software daily • Assists site supervision with completing and submitting employee documents & ensures employee orientation packets, training programs, and employee handbooks are in supply

Title: Hourly Project Assistant II Location: New York City United States time type: Part time job requisition id: JR-0002150 Job Description: Compensation Grade: H96 Compensation Details: Minimum: $20.00 - Maximum: $20.00 Hourly Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions). Department: (OHEHR) AI - AIDS Institute Responsibilities Health Research, Inc. is seeking a motivated Hourly Project Assistant II to assist with quality improvement initiatives designed to strengthen HIV care across New York State and nationally. The incumbent will gain hands-on experience in public health research, program evaluation, and healthcare quality improvement. The Hourly Project Assistant will work with experienced public health professionals to support projects focused on improving access to public health services, reducing stigma, strengthening provider engagement, and developing innovative approaches to improving health outcomes for people with HIV. Responsibilities may include assisting with literature reviews, assisting with collaborative initiatives, analyzing program data, supporting surveys or focus groups, and assisting with developing reports, presentations, and quality improvement resources used by healthcare providers and HIV programs. Minimum Qualifications Currently enrolled in or recently graduated from a related educational program/field; OR one year of relevant experience. Preferred Qualifications - Demonstrated experience producing written materials, and/or analyzing information or data, and/or working in team settings, and/or managing multiple tasks or deadlines in academic or work environments. - Academic or work experience in public health initiatives related to HIV care, healthcare quality improvement and improving access to outcomes in healthcare systems. - Experience conducting literature reviews and summarizing research findings. - Familiarity with qualitative or quantitative data analysis methods. - Experience designing, administering, or contributing to surveys, focus groups, or program evaluation activities in academic, research, or professional settings. - Proficiency in Microsoft Office, especially Word, Excel, and PowerPoint including document preparation, data organization/analysis, and presentation development. - Experience synthesizing academic research into concise summaries or reports. Conditions of Employment Hourly, grant funded position expected to last through 08/21/2026. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required. Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position. Travel up to 10% of the time will be required. The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. This position is eligible for a hybrid work schedule, with a combination of onsite and remote work. HRI participates in the E-Verify Program. Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans About Health Research, Inc. Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities. HRI offers a robust, comprehensive benefits package to eligible employees, including: - Health, dental and vision insurance - Several comprehensive health insurance plans to choose from; - Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit; - Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave; - Tuition support - Assistance is available for individuals pursuing educational or training opportunities; - Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses; - Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally; - And so much more! Work Location Expectations At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont.