• Provides financial and cost controls for large-scale capital improvement programs. • Ensures client capital investments comply with contract requirements and industry-standard practices. • Works closely with Program Managers, Construction Managers, and client representatives. • Manages and maintains overall program budgets including various items related to the project. • Verifies and reconciles project costs against client systems. • Develops and maintains monthly program-level cash flow models. • Reviews pay applications for A/E teams and contractors for compliance. • Ensures compliance with local jurisdictional requirements.

• Manage Service Providers and retro-commissioning projects. • Coordinate day-to-day aspects of projects including quality control of deliverables, client communications, maintain project schedules, and utilize technical staff. • Promptly and accurately address customer concerns to assure problem resolution and promote long-term productive relationships. • Work with stakeholders in determining project eligibility, schedule, and potential energy savings, informed by an understanding of the stakeholders and the decision-making process. • Manage on-time delivery of technical reports. • Commute to off-site locations to facilitate meetings with stakeholders. • Analyze utility data to determine energy performance parameters and eligibility. • Review technical reports, cost estimates and energy saving calculations. • Provide onboarding and training to QSPs on the use of project management software and moving a retro-commissioning project through the prescribed steps. • Other duties and responsibilities as assigned.

• Responsible for providing leadership and oversight to support the global activities and timelines related to execution of full-service clinical trials, including oversight of project management and project finance teams. • As part of the senior leadership team, participate in the development and implementation of organizational strategies, technologies and best practices that ensure superior customer service, staff development, quality information management reporting and effective, efficient divisional short- and long-term goals that align with the organization's vision, mission, and direction. • Role includes policy and process development and improvement, product quality, compliance monitoring, staff resource planning, staff, and contractor performance management. • To provide support, expertise and represent project and finance teams with sponsors/clients throughout the project life cycle. • Ensure all team members deliver high quality, timely service and that service delivery processes are maintained in accordance with corporate and industry best practices that meet all regulatory requirements and guidelines. • Support Business Development by assisting with bid development and defense as required.

Role Description We are seeking a highly analytical, organized, and detail-oriented FF&E (Furniture, Fixtures, and Equipment) Project & Scope Coordinator. In this role, you will serve as the operational backbone for major commercial furniture and construction projects. You will bridge the gap between architectural vision and execution by managing blueprint-based project workflows, room-by-room inventory tracking, documentation compliance, and cross-functional communication. This position is a hybrid of analytical data management and proactive project coordination. You will be responsible for ensuring that what is drawn on a blueprint perfectly aligns with what is ordered, delivered, and billed. The ideal candidate is a resourceful self-starter who thrives when working with complex spreadsheets, contract portals, and technical documentation. While prior furniture or construction experience is a major plus, we place the highest value on exceptional Excel skills, sharp business math, and the intellectual curiosity to master new systems independently. Qualifications - 1–3 years of experience in commercial construction, interior design, FF&E procurement, or sub-contractor project coordination. - Direct, hands-on experience utilizing Procore or equivalent construction management software. - Familiarity with architectural symbols, scale, and reading construction document sets. - Basic understanding of certified payroll, prevailing wage projects, and construction compliance documentation. - Demonstrated experience using AI prompts and productivity tools to streamline administrative workflows. Requirements - Education/Experience: Bachelor’s degree or equivalent practical experience in business, project management, construction management, or an analytical field. - Advanced Excel Skills: Mastery of data manipulation, formulas (VLOOKUP/XLOOKUP, IF statements), data validation, and text-to-columns functionality. - Quantitative Acuity: Strong business math skills with the ability to critically audit large datasets and instantly spot logical errors or mathematical inconsistencies. - Communication Skills: Exceptional written and verbal communication style tailored for a professional construction and corporate audience. - Project Management Mindset: Ability to juggle multiple complex projects simultaneously without losing track of minor details. Benefits - Work remotely Monday - Friday, 40 hours a week (no weekends) - Vacation: 10 business days a year - Holidays: 5 National Holidays a year - Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day) - Parental Leave - Health Care Reimbursement - Active Lifestyle Reimbursement - Quarterly Home Office Reimbursement - Payroll Deduction Purchase Plans - Longevity Bonus - Continuous Learning Bonus - Access to Training and Professional Development Platforms Key Responsibilities - Blueprint Take-Offs & Scope Alignment - Architectural Blueprint Audits: Review and interpret architectural, interior design, and furniture drawings to accurately identify project scope, layouts, and product quantities. - Quantity Take-Offs: Perform precise quantity take-offs and establish comprehensive, room-by-room furniture inventories. - Change-Order & Bulletin Tracking: Dynamically update tracking documents, inventories, and order files based on revised drawings, architectural bulletins, and addenda. - Discrepancy Reconciliation: Cross-check architectural drawings against final orders and supplier quotes to identify, flag, and resolve discrepancies or missing data before they impact project timelines. - Project Coordination & Stakeholder Communication - Cross-Functional Liaison: Serve as a central point of contact for external General Contractors (GCs), project managers, and clients, as well as internal sales, design, and operations teams. - RFI Management: Proactively generate and track Requests for Information (RFIs) to resolve ambiguities in project scope, timelines, or product specifications. - Task Driving: Actively follow up with various stakeholders to ensure submittals, approvals, and operational milestones are completed on schedule. - Reporting, Portal Management & Compliance Support - Advanced Data Management: Build, maintain, and audit complex Excel spreadsheets, project logs, and master schedules. - Contractor Portal Administration: Upload, track, and manage critical project documentation using Procore and other client-specific contractor portals. - Compliance Oversight: Coordinate and assist with the submission of certified payroll, certificate of insurance (COI) requirements, lien waivers, and closeout packages. - Deliverable Preparation: Collaborate on the creation of high-quality "spec books," client presentations, and operation/maintenance (O&M) manuals. - Process Innovation & Tech Integration - Workflow Optimization: Help refine internal templates, tracking systems, and documentation standards to scale operations. - Leverage Modern Tools: Safely and effectively integrate AI productivity tools (e.g., ChatGPT) and advanced software shortcuts to increase speed and accuracy in reporting. Key Traits for Success - Impeccable Attention to Detail: You don't just skim data; you audit it. You notice when a count is off by one item across a 100-page document. - Resourceful Problem-Solver: You don't wait for answers to drop in your lap; you dig through drawings and files to find solutions independently. - High Accountability: You take ultimate ownership of your data and take pride in the accuracy of your reporting. - Thick-Skinned & Adaptable: You can handle the fast-paced, sometimes blunt communication style of construction sites and General Contractors while remaining poised and professional.