• Responsible for providing leadership and oversight to support the global activities and timelines related to execution of full-service clinical trials, including oversight of project management and project finance teams. • As part of the senior leadership team, participate in the development and implementation of organizational strategies, technologies and best practices that ensure superior customer service, staff development, quality information management reporting and effective, efficient divisional short- and long-term goals that align with the organization's vision, mission, and direction. • Role includes policy and process development and improvement, product quality, compliance monitoring, staff resource planning, staff, and contractor performance management. • To provide support, expertise and represent project and finance teams with sponsors/clients throughout the project life cycle. • Ensure all team members deliver high quality, timely service and that service delivery processes are maintained in accordance with corporate and industry best practices that meet all regulatory requirements and guidelines. • Support Business Development by assisting with bid development and defense as required.

Role Description We are seeking a highly analytical, organized, and detail-oriented FF&E (Furniture, Fixtures, and Equipment) Project & Scope Coordinator. In this role, you will serve as the operational backbone for major commercial furniture and construction projects. You will bridge the gap between architectural vision and execution by managing blueprint-based project workflows, room-by-room inventory tracking, documentation compliance, and cross-functional communication. This position is a hybrid of analytical data management and proactive project coordination. You will be responsible for ensuring that what is drawn on a blueprint perfectly aligns with what is ordered, delivered, and billed. The ideal candidate is a resourceful self-starter who thrives when working with complex spreadsheets, contract portals, and technical documentation. While prior furniture or construction experience is a major plus, we place the highest value on exceptional Excel skills, sharp business math, and the intellectual curiosity to master new systems independently. Qualifications - 1–3 years of experience in commercial construction, interior design, FF&E procurement, or sub-contractor project coordination. - Direct, hands-on experience utilizing Procore or equivalent construction management software. - Familiarity with architectural symbols, scale, and reading construction document sets. - Basic understanding of certified payroll, prevailing wage projects, and construction compliance documentation. - Demonstrated experience using AI prompts and productivity tools to streamline administrative workflows. Requirements - Education/Experience: Bachelor’s degree or equivalent practical experience in business, project management, construction management, or an analytical field. - Advanced Excel Skills: Mastery of data manipulation, formulas (VLOOKUP/XLOOKUP, IF statements), data validation, and text-to-columns functionality. - Quantitative Acuity: Strong business math skills with the ability to critically audit large datasets and instantly spot logical errors or mathematical inconsistencies. - Communication Skills: Exceptional written and verbal communication style tailored for a professional construction and corporate audience. - Project Management Mindset: Ability to juggle multiple complex projects simultaneously without losing track of minor details. Benefits - Work remotely Monday - Friday, 40 hours a week (no weekends) - Vacation: 10 business days a year - Holidays: 5 National Holidays a year - Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day) - Parental Leave - Health Care Reimbursement - Active Lifestyle Reimbursement - Quarterly Home Office Reimbursement - Payroll Deduction Purchase Plans - Longevity Bonus - Continuous Learning Bonus - Access to Training and Professional Development Platforms Key Responsibilities - Blueprint Take-Offs & Scope Alignment - Architectural Blueprint Audits: Review and interpret architectural, interior design, and furniture drawings to accurately identify project scope, layouts, and product quantities. - Quantity Take-Offs: Perform precise quantity take-offs and establish comprehensive, room-by-room furniture inventories. - Change-Order & Bulletin Tracking: Dynamically update tracking documents, inventories, and order files based on revised drawings, architectural bulletins, and addenda. - Discrepancy Reconciliation: Cross-check architectural drawings against final orders and supplier quotes to identify, flag, and resolve discrepancies or missing data before they impact project timelines. - Project Coordination & Stakeholder Communication - Cross-Functional Liaison: Serve as a central point of contact for external General Contractors (GCs), project managers, and clients, as well as internal sales, design, and operations teams. - RFI Management: Proactively generate and track Requests for Information (RFIs) to resolve ambiguities in project scope, timelines, or product specifications. - Task Driving: Actively follow up with various stakeholders to ensure submittals, approvals, and operational milestones are completed on schedule. - Reporting, Portal Management & Compliance Support - Advanced Data Management: Build, maintain, and audit complex Excel spreadsheets, project logs, and master schedules. - Contractor Portal Administration: Upload, track, and manage critical project documentation using Procore and other client-specific contractor portals. - Compliance Oversight: Coordinate and assist with the submission of certified payroll, certificate of insurance (COI) requirements, lien waivers, and closeout packages. - Deliverable Preparation: Collaborate on the creation of high-quality "spec books," client presentations, and operation/maintenance (O&M) manuals. - Process Innovation & Tech Integration - Workflow Optimization: Help refine internal templates, tracking systems, and documentation standards to scale operations. - Leverage Modern Tools: Safely and effectively integrate AI productivity tools (e.g., ChatGPT) and advanced software shortcuts to increase speed and accuracy in reporting. Key Traits for Success - Impeccable Attention to Detail: You don't just skim data; you audit it. You notice when a count is off by one item across a 100-page document. - Resourceful Problem-Solver: You don't wait for answers to drop in your lap; you dig through drawings and files to find solutions independently. - High Accountability: You take ultimate ownership of your data and take pride in the accuracy of your reporting. - Thick-Skinned & Adaptable: You can handle the fast-paced, sometimes blunt communication style of construction sites and General Contractors while remaining poised and professional.

• Manage end-to-end order fulfillment processes, ensuring delivery targets and cycle-time goals are consistently met • Coordinate cross-functional activities across internal teams to support project execution and resolve dependencies • Act as the primary point of contact for third-party fulfillment partners, driving accountability in: • Inventory management • Purchase order tracking and delivery commitments • Performance metrics and service-level agreements • Monitor and analyze supply chain performance, including cycle time, substitutions, and supplier efficiency • Identify operational risks and proactively implement mitigation strategies to prevent delays • Make real-time decisions to unblock execution, balancing inventory constraints, supplier limitations, and urgent business needs • Develop and present reports, updates, and insights to stakeholders • Support process optimization initiatives to improve scalability and efficiency • Contribute to AI-driven or automated solutions (e.g., virtual agents, Copilot workflows) for operational improvements

Role Description The Sr Project Manager will be responsible for managing and supporting a variety of customer lab projects and programs in the ATC. - Manages the day-to-day operational and tactical aspects of multiple and large complex projects with multiple work streams. - Ability to create in-depth WBS with interdependencies and a defined critical path. - Demonstrates excellent verbal and written communication skills; develops and executes an efficient internal and external communication strategy for ensuring communication with all levels of management within the team. - Monitors and reports on project progress to stakeholders. - Builds and strengthens relationships with the customer and stakeholders (internal and external). - Responsible for creation and maintenance of resource plans ensuring effective resource allocation and distribution across portfolio of projects. - Utilizes project management tools and techniques to improve execution and drive efficiencies. - Implements engagement review and quality assurance procedures in accordance with our methodology. - Ensures profitable and successful execution of all assigned engagements as measured by regional goals and customer feedback. - Proactively manages changes in project scope. - Effectively creates and executes risk management plans. - Manages and analyzes profitability, revenue, margins, bill rates, and utilization across projects. - Understands and manages key project financial components to ensure projects are delivered within budget. - Responsible for quality and timely execution of deliverables across projects. Qualifications - A minimum of 5 years' progressive experience in a related field required. - A Bachelor's Degree in Arts/Science (BA/BS) preferred. - Project Management Professional (PMP) certification through Project Management Institute (PMI) preferred. - Understanding of financial processes; ability to understand, analyze and create financial reports. - Extensive experience with people management, strategic planning, and change management. - Proven experience with risk management; demonstrated ability to communicate appropriately to leadership. - Understanding of and the ability to utilize the process of stakeholder analysis. - Ability to work independently and aggressively track to project timelines. - Demonstrate a high-level of customer care. - Possess adequate interpersonal (soft) skills. - Critical thinking and problem solving. - Excellent decision-making and leadership capabilities. - Crisis management & conflict resolution experience. - Adaptability, empathy. - Good understanding of project management tools (CA Clarity & MS Project) and processes to perform duties. - Experience with Microsoft Excel, Salesforce, and Tableau. - Ability to communicate effectively with internal/external customers. - Ability to manage multiple projects simultaneously. - Demonstrates proficiency in project-related finance management. Requirements - Salary range: $100,000.00 to $125,000.00 annually, based on various factors. - Certain positions may also be eligible for variable incentive compensation, such as bonuses or commissions. Benefits - Health and Wellbeing: Health, Dental, and Vision Care, Onsite Health Centers, Employee Assistance Program, Wellness program. - Financial Benefits: Competitive pay, Profit Sharing, 401k Plan with Company Matching, Life and Disability Insurance, Tuition Reimbursement. - Paid Time Off: PTO and Sick Leave (starting at 20 days per year) & Holidays (10 per year), Parental Leave, Military Leave, Bereavement. - Additional Perks: Nursing Mothers Benefits, Voluntary Legal, Pet Insurance, Employee Discount Program.