• Maintain precise, up-to-date financial records within QuickBooks Online • Record, categorize, and reconcile all bank accounts and credit card transactions • Prepare monthly financial statements, management reports, and general ledger reconciliations • Monitor accounts payable (AP) and accounts receivable (AR), investigating and resolving any financial discrepancies • Manage and reconcile attorney trust accounts (IOLTA) in strict compliance with legal accounting regulations • Meticulously track client retainers, trust fund deposits, and trust disbursements • Calculate employee wages, bonuses, commissions, and incentive structures • Generate accurate client invoices and coordinate with attorneys on complex billing matters • Prepare comprehensive year-end financial reports

• Maintain accurate and up-to-date financial records for small contractor clients • Reconcile bank accounts, credit cards, and vendor statements on a regular basis • Categorize transactions and ensure the chart of accounts is organized and consistent • Support job costing and project-level tracking for active construction projects • Track retainage and assist with AIA billing documentation • Maintain work-in-progress records and flag discrepancies to the senior accountant • Enter, categorize, and reconcile transactions inside QuickBooks Online • Assist with initial cleanup of disorganized or outdated client books • Keep client files organized and audit-ready at all times • Generate basic financial reports including profit and loss, balance sheet, and cash flow summaries • Support the senior accountant with data preparation and document organization • Flag issues or irregularities as they arise rather than waiting for review

• Own full-cycle accounting operations across a portfolio of U.S.-based SMB clients, managing up to 30 accounts with high accuracy and consistency • Lead month-end, quarterly, and annual close processes, including financial reviews, reconciliations, and reporting • Analyze financial data, identify trends and variances, and confidently present insights to clients during recurring meetings • Review and oversee accounting workflows completed by junior team members, providing guidance, delegation, and quality control • Act as a key escalation point for complex accounting issues, client requests, and accounting clean-up projects • Maintain strong client relationships through proactive communication, problem-solving, and high-quality service • Drive operational excellence by improving workflows, supporting system adoption, and maintaining internal process standards

• Attend weekly pipeline meetings to stay aware of deal flow and work directly with individual Sales and Consulting leads to extract specific billing details. • Ensure insertion into relevant client email threads to capture PO numbers and billing contacts. • Maintain accurate data across HubSpot (Sales), QuickBooks (Finance), and cash flow models to prevent revenue double-counting or forecasting errors. • Monitor payment deadlines, issue reminders, and escalate to the Finance Director only when necessary. • Set up new client accounts and maintain up-to-date contact details. • Prepare and present weekly reports on pipeline status, invoicing, and pending POs to directors. • Work with admins to ensure all expenditures are accounted for, chasing missing receipts, and uploading them correctly to AutoEntry. • Reconcile supplier invoices, batch payments, grade them by urgency, and present clean payment runs for the Finance Director's approval. • Collaborate with the Finance Director to maintain cash flow documents, budgets, and forecasts. • Monitor ledgers to spot erroneous spending, unused subscriptions, or overspending, and flag these for action. • Handle journals, accruals, and prepayments to prepare accounts for accountant's review. • Generate standard financial reports, including Aged Debtors and P&L snapshots. • Identify gaps and inefficiencies in existing systems and implement improvements.