Logistical & physical assistance for non-emergency medical transport
Project Administrator
Location
USA Timezones
Posted
7 days ago
Salary
0
Seniority
Mid Level
No structured requirement data.
Job Description
Project Administrator
Somewhere
Role Description We are a high-growth, 15-person technology services organization. To this point, we have operated without a formal project management resource—our engineers have successfully self-managed their workloads, partnering with the sales team to handle client communications. As we scale, we are looking for a Project Administrator to step in as our central operational hub. Crucial Note on Team Culture: This is not a heavy, PMP-style "overlord" project management position. Our engineering team is highly capable and protective of their autonomy; they do not need a manager telling them how to do their work. Instead, we need a helpful, proactive administrative coordinator who keeps our systems pristine, coordinates the details of our week-to-week delivery pipelines (most of our customer engagements are 1-week turnaround projects), and ensures that next steps are clearly scheduled and tracked. This is a primarily internal-facing role requiring exceptional email etiquette, strong cross-departmental coordination, and the ability to maintain momentum without administrative friction. Key Responsibilities - Project Coordination & Scheduling - Set up, schedule, and coordinate project kickoff meetings, ensuring that all necessary engineers, salespeople, and stakeholders are aligned with clear agendas and timelines. - Monitor the queue when accounts purchase a package, actively tracking and executing the operational next steps required to transition the account from sales to active delivery. - Follow established checklists to set up folders, configure project records in our tracking tools, and document standard delivery procedures. - Pipeline Hygiene & Account Re-engagement - Regularly audit our project tracking pipelines, identifying and administratively "cleaning up" old or stagnant projects that have not been touched in a while. - Support sales and account managers by identifying dormant projects and executing outreach templates to re-engage accounts and push projects to formal closure. - Monitor the progress of our high-velocity, 1-week projects, ensuring that handoffs are smooth and team members are nudged for deliverables. - Documentation, Reporting & Administration - Serve as the central note-taker for major internal project meetings, capturing decisions, clarifying action items, and distributing summaries promptly. - Look at basic operational reports to ensure engineers are allocated properly and that administrative blockers are resolved before they delay a project. - Maintain professional, clear, and high-frequency communication between sales, engineering, and support to keep everyone on the same page. Qualifications - 2–4 years of experience in project coordination, administrative assistance, or operations support within a technology or professional services team. - Highly comfortable working with modern project management boards, Google Workspace, and CRM databases (Salesforce experience is a major plus). - You love a good checklist and are motivated by seeing projects systematically completed and moved to "Archive." Requirements - You have a collaborative, helpful disposition. You see yourself as an enabler of the technical team, not their boss. - Near-native English fluency (written and spoken) is required. You write clear, polite, and concise emails that get quick responses from busy internal teammates and external accounts. - You are comfortable tracking multiple, rapid, 1-week projects simultaneously rather than managing one giant, multi-month corporate program.
Related Guides
Related Categories
Related Job Pages
More Project Manager Jobs
Cutover Project Manager
EricssonWe create limitless connectivity to improve lives, redefine business and pioneer a sustainable future. #ImaginePossible
Join our Team We are looking for a highly driven and experienced Cutover CPM (Customer Project Manager) to lead and manage end-to-end cutover activities for telecom network projects. The role is responsible for ensuring seamless execution of network migration, integration, and deployment activities while maintaining alignment with customer expectations, project timelines, operational readiness, and quality standards. The ideal candidate has strong telecom delivery experience, extensive stakeholder management capability, and hands-on expertise in handling large-scale RAN/network cutover activities within a fast-paced environment. What you will do - Lead end-to-end cutover planning, preparation, execution, and post-cutover support activities - Manage customer coordination and alignment across technical and operational stakeholders - Ensure smooth execution of migration and integration activities with minimal business impact - Drive governance, risk management, issue resolution, and escalation management during project implementation - Coordinate with cross-functional teams including RAN, Transport, Core, Operations, and Field Teams - Monitor project milestones, timelines, dependencies, and deliverables to ensure successful implementation - Ensure compliance with customer requirements, quality standards, and operational processes - Facilitate readiness reviews, implementation meetings, and cutover war room activities - Provide regular project updates, reporting, and status communications to internal and external stakeholders - Support continuous improvement initiatives and operational excellence within project delivery The skills you bring - Extensive experience in telecommunications project delivery and cutover management - Strong background in RAN deployment, integration, and migration activities - Experience handling end-to-end customer projects within telecom environments - Strong stakeholder and customer management skills - Proven capability in managing high-pressure and mission-critical implementation activities - Excellent communication, coordination, and leadership skills - Strong risk management and problem-solving capability - Experience working with Globe projects and Ericsson environments is highly preferred - Knowledge of telecom implementation standards, tools, and governance processes - Ability to manage multiple priorities in a fast-paced delivery environment Qualifications - Bachelor's Degree in Engineering, Telecommunications, IT, or related field - Relevant telecom/network delivery certifications are an advantage - Several years of experience in telecom deployment, implementation, or project management roles What happens once you apply? Click Here to find all you need to know about what our typical hiring process looks like.We encourage you to consider applying to jobs where you might not meet all the criteria. We recognize that we all have transferrable skills, and we can support you with the skills that you need to develop.Encouraging a diverse and inclusive organization is core to our values at Ericsson, that's why we champion it in everything we do. We truly believe that by collaborating with people with different experiences we drive innovation, which is essential for our future growth. We encourage people from all backgrounds to apply and realize their full potential as part of our Ericsson team. Ericsson is proud to be an Equal Opportunity Employer. learn more. Primary country and city: Philippines (PH) || Taguig Bonifacio Global City Job details: Customer Project Manager Job Stage: Job Stage 6 Primary Recruiter: Sushmita Centeno Hiring Manager: Rechie Yap
Strategic Project Manager, Clients
PerchPeekPerchPeek helps employers relocate their employees to hundreds of destinations worldwide and helps team members with all stages of the moving process, from searching for a house to
• Provide policy consultation for new and existing clients • Manage cross-functional projects to ensure timely and successful delivery • Lead client-facing consultative projects, acting as project owner • Own the end-to-end implementation process for new accounts (2–10 per month across varying sizes) • Act as the primary point of contact for onboarding clients • Guide clients through setup, configuration, integrations, and stakeholder training to drive thorough adoption • Assess and refine the current implementation process, documenting and iterating on enhancements • Define clear implementation milestones and success criteria, including tiering across different account types • Balance implementation workload with ongoing strategic projects to maintain momentum • Lead initiatives to improve ways of working across individual accounts and the broader Account Management team • Collaborate with internal stakeholders to ensure improvements are adopted across teams • Contribute product ideas and tool recommendations to support a scalable implementation function • Represent PerchPeek at internal and external events • Support RFP processes and participate in client presentations as needed
Project Coordinator – Team Lead
Infotree Global SolutionsThe branch to Innovation, Talent and Results
• Lead the day-to-day operations of the Project Coordinator team, ensuring effective workload planning and resource allocation • Monitor team capacity and balance workloads in line with business priorities • Collaborate with internal stakeholders to support project delivery and resource planning • Lead recruitment processes and actively support team growth as the organization scales • Design and manage onboarding and offboarding processes to ensure smooth team transitions • Identify development opportunities within the team and drive continuous learning initiatives • Build, document, and standardize operational processes, workflows, and best practices • Optimize team performance through process improvements, automation, and AI-powered solutions • Monitor quality standards and implement initiatives to improve efficiency and consistency • Foster a collaborative, high-performing, and accountable team culture
Project Finance Officer
GIST Research LtdWe support peace-building and development through research, advisory and capacity-building
Role Description Gist is seeking a Project Finance Officer, on a contract and part time basis, to support budgeting and financial tracking for implementation projects and to provide general grants and program finance and administrative support across Sub-Saharan Africa, the Middle East, and Central Asia. The role ensures rigorous financial oversight, timely reporting, and effective coordination across delivery teams, commercial officers, and internal operations. It enables grants and program teams to deliver efficiently while maintaining compliance with donor and internal requirements. Please note: this is a fully remote, part-time opportunity (10 hours per week), offered on a contract of up to 12 months, subject to business needs. Key Responsibilities - Manage and maintain detailed activity-based project budgets, ensuring alignment with workplans and delivery milestones. - Track project expenditure against budgets monthly and flag variances, risks, and forecast adjustments. - Coordinate closely with Project Managers, Program Director, and the Financial Manager to consolidate financial inputs. - Liaise with client grant and commercial officers (including US government counterparts etc.) on financial submissions, invoicing schedules, and contract compliance. - Prepare regular financial reports, burn rate updates, and dashboards for internal decision-making. - Ensure adherence to donor financial regulations (US government, DOS, DOJ, etc.). - Support operational planning, procurement coordination, and compliance with internal Business Ops processes. - Ensure documentation, invoices, receipts, and financial records are properly maintained and audit-ready. - Contribute to improving financial tools, budget templates, and delivery workflows. - Provide surge support to other implementation projects as needed across Eastern Africa and the Middle East. Qualifications - Strong financial analysis skills, including understanding of cost structures and budgeting. - High proficiency in Excel, including formulas, pivot tables, and financial modelling basics. - Experience in project coordination within multi-stakeholder or remote teams. - Prior experience working with USG programming (financial management, reporting, delivery processes). - Strong communication and collaboration skills across delivery, finance, and operations functions. - Ability to work independently, manage deadlines, and handle multiple concurrent tasks. Desirable Skills & Experience - Experience with US Government-funded grants and programs. - Experience working on implementation projects in East Africa or the Middle East. - Familiarity with donor compliance frameworks and financial audit requirements. Core Competencies - Analytical Thinking & Problem Solving - Financial Acumen - Planning & Organisation - Communication & Stakeholder Engagement - Delivery Excellence & Accountability



