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Marketing Operations Specialist
Location
United States
Posted
58 days ago
Salary
$75K - $80K / year
Seniority
Senior
Job Description
Marketing Operations Specialist
MANSCAPED
• Own the end-to-end PO lifecycle (creation, approval tracking, amendments, and closeout) across all marketing channels so campaigns launch without financial friction. • Process vendors and agency invoices from intake through payment, ensuring accurate coding, valid documentation, and compliance with contracts, SOWs, and approved budgets; reconcile against media plans and POs, resolving discrepancies with vendors and Finance. • Serve as the primary point of contact for all vendor billing inquiries, dispute resolution, and payment status. • Maintain the marketing budget tracker as the single source of truth, providing real-time spend visibility by vendor, channel, campaign, region, and cost center. • Manage new vendor setup with Accounting and Procurement and support annual and quarterly marketing budget planning cycles. • Monitor spend compliance and escalate off-plan activity to marketing leadership; train team members on PO and invoice processes to build financial literacy. • Utilize Asana by owning board structure, project templates, task hygiene, and reporting views, and maintain the master marketing calendar that integrates brand, retail, Amazon, DTC, innovation, media, and international. • Drive the marketing team's operating rhythm by managing all recurring syncs with agendas and follow-through and project-manage key deliverables. • Coordinate NDA, MSA, and SOW routing in partnership with Legal; tracking redlines, approvals, and execution in LinkSquares. • Act as a day-to-day connector between Marketing and FP&A, Accounting, Legal, Procurement, IT, and People Operations; while maintaining shared tools, access permissions, and the central asset library. • Manage logistics for team offsites, workshops, and agency reviews; support marketing leadership on materials for CMO and executive reviews.
Job Requirements
- 3+
- Hands-on experience with invoice processing, purchase orders, and/or budget tracking — ideally in a marketing or agency environment.
- Strong financial literacy with advanced Excel/Google Sheets proficiency.
- Exceptional attention to detail and organizational discipline — the kind of person who never lets something fall through the cracks.
- Proven ability to manage multiple priorities, competing deadlines, and a high volume of stakeholder requests without losing quality.
- Strong written and verbal communication skills; confident interacting with vendors, senior marketers, and cross-functional partners.
- Proficiency with (or demonstrated ability to quickly master) project management platforms — Asana experience strongly preferred.
- A growth mindset and genuine curiosity about brand, marketing, retail, and consumer businesses.
- CPG, DTC, or omnichannel consumer brand experience.
- Experience supporting media, agency, creator, or production-related spend.
- Exposure to retail or Amazon marketing operations.
- Experience with ERP/financial systems (e.g., NetSuite), procurement tools, and marketing budget management platforms.
- Bachelor's degree in Marketing, Business, Finance, Communications, or related field.
Benefits
- Enjoy a generous 20 accrued vacation days per year to relax, travel, and spend quality time with your loved ones.
- We provide 40 hours of paid sick leave annually, ensuring you can take the time you need to recover.
- Take 3 paid mental health days to recharge and take care of your emotional well-being.
- We offer 9 paid holidays throughout the year to give you the opportunity to celebrate important moments and take a break from work.
- Our plan helps you take care of your furry family members, giving you peace of mind with Paws & Claws coverage.
- Our comprehensive life insurance, AD&D and long-term disability coverage provide financial security for you and your family in case of unexpected events.
- Access comprehensive medical, dental, and vision insurance plans, along with Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA), ensuring you and your family are well-covered.
- Our confidential Employee Assistance Program offers resources to help you navigate life's challenges.
- Enrollment in our accident and critical illness plans can provide financial support during the most difficult times.
- Let us take the guess work out of retirement planning with our employee 401(k) plan and company match.
- You will receive a monthly utility allowance to help cover the costs of Wifi and phone usage.
- Enjoy a generous discount on our products as part of our employee discount program, making holiday and birthday shopping a breeze.
- Participate in our exciting wellness challenges designed to promote a healthy and active lifestyle.
- We support our families by offering paid parental leave to support you during a pivotal time in your life, adding to the family!
- Our regular recognition initiatives ensure you are acknowledged for your hard work and achievements.
- We encourage community involvement by offering one paid volunteer day per year, allowing you to support a cause that means the most to you.
- We are a certified Great Place to Work, growing rapidly and offering incredible opportunities for advancement.
- Join us and be part of an exciting journey with a company that values its employees.
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