Title: Office Administrator Location: NY-New York Job Description: ZIP/Postal Code: 10001 Job Type: Contract-to-perm Category: Administrative Assistant Req #: DGO-a63c362c-89db-4330-ba52-fbde12b1f2c3 Pay Rate: $24 - $30 (hourly estimate) Day to day: The Office Administrator will support a large corporate office in NYC as the primary administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth. As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment. Essential functions: - Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately - Facilities support, for example calling a plumber or repairman as needed - Support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues, handling all indirect expenses and invoice submittals to accounting team) - Preparing the office, catering, conference rooms etc. for visits from Executives - Any other ad hoc administrative support duties that arise · Provides administrative support to all levels of staff in the office including support of team/project/client meetings, communication, and coordination of activities in an office or project site. · Administrators are assigned to specific geographic areas* – some may be remotely located. Remote locations are considered 2+ hours from another office location. May be responsible for support of remote office locations as assigned. This may include business travel. · Responsible for general office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and security access cards. COORDINATION WITH FACILITIES · Responsible for visitor management such as answering incoming calls and welcomes office guests and ensures front office sign-in sheets, including International Travel forms, and Office Safety Guidelines are up to date. · Coordination of shipping/deliveries such as incoming and outgoing U.S. and overnight mail, distributes incoming mail/packages i.e., FedEx/UPS/Amazon/Staples. · Coordination of Managed Print Service program such as printer liaison, maintenance, paper/print supplies, instructions for print drives, and assists in coordinating with ARC for large plotter printing requests. COORDINATION WITH FACILITIES · Assists with procurement of approved office materials and supplies as required. · Provides assistance for new hire onboarding, completion of I-9’s, etc. – this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company. · Coordinates safety and compliance programs for office, including maintenance of office standards – visitor guide, bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits, including PPE. COORDINATION WITH FACILITIES · Assists with project support, i.e., technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration. · Additional project support may include project coordination, tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other project coordination as needed. · May be assigned to assist with financial reports for office leaders which includes spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report support, and/or utilization reports. · May assist with Procurement activities such as Accounts Payable, Purchase Orders, etc. · May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis. Task activity and office location details are required. · May be assigned to assist with vehicle fleet program for the region, working directly with national vehicle lead and facilities administration teams on tracking all required documents, leases, and approvals for maintenance requests, processing new requests and drivers, and collecting monthly driving records for each vehicle. · May be assigned to support established Document Processing requests. Includes demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations. · May be assigned to serve as on-site (physically at office location) local office point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responding to Service Desk emails for additional information. COORDINATION WITH FACILITIES · Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to Code of Conduct and related policies and procedures. · Must possess a high level of professionalism, communication skills and positive attitude when interacting with colleagues, clients, guests and other employees in the office. Positive employee engagement is a priority. · Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks. · Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through. · Must be a strong team player, collaborative, with strategic thinking. · Other duties as required by business needs. · As a performance metric, all employees in the workplace must provide daily timecard comments specifying their work assignments, particularly when working from home or when absent from the office. Work-from-home schedules must align with the weekly work schedule set and approved by the Area Manager. Any changes to scheduled work or unexpected absences must be promptly communicated to the area manager to ensure adequate office coverage. · Employees may be assigned stretch assignments as needed, which are projects or tasks designed to challenge and develop their skills beyond their regular duties. These assignments provide opportunities for employees to explore new areas, enhance their expertise, and contribute to their professional growth. This will be a contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals’ relevant experience. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/. Required Skills & Experience Required Skills: - Invoicing experience – tracking PO’s, submitting invoices for project vendors, etc. - Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through. - 3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) – must be a corporate setting (at least 30 people) - Experience with facilities management ( i.e. ordering office supplies, inventory, facilities management coordination, etc.) - Planning office events, ordering catering, holidays parties, etc. - Maintaining office common spaces/kitchen area - Polished and professional - Warm/Welcoming personality - Tech savvy – • Strong MS Office Skills – Word (i.e. using template formatting function), Excel (i.e. creating a spreadsheet from scratch) • Multi-line phone system experience • MS Teams/Zoom/Slack or similar video conferencing or communication tools Nice to Have Skills & Experience - Experience with Oracle, especially Oracle Horizon Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Title: Leave Adminstrator Location: Remote US Remote, Remote, USA Full-time Clearance Requirement: None Job Description: Company Description Founded in 1989, SOSi is among the largest private, founder-owned technology and services integrators in the defense and government services industry. We deliver tailored solutions, tested leadership, and trusted results to enable national security missions worldwide. Job Description Overview *This position is contingent upon contract award* SOSi is seeking a Leave Administrator to join our team in Reston, VA. The Leave Administrator is responsible for administering all leave-of-absence programs, including FMLA, ADA, short-term and long-term disability, paid parental leave, military leave, work-related injury leave, and company-sponsored leave programs. This role ensures compliance with federal, state, and local regulations while delivering an exceptional employee experience. Working within a government contracting environment, the Leave Administrator partners closely with HR, Payroll, Employee Relations, and program management to ensure accurate documentation, adherence to contractual requirements, and timely case management. Essential Job Duties Leave Administration - Administer employee leave programs including FMLA, ADA accommodations, STD/LTD, parental leave, military leave, and other company or contract-specific leave policies. - Manage end-to-end leave workflows: intake, eligibility review, notices, approval, tracking, case documentation, and return-to-work coordination. - Serve as the primary point of contact for employees and managers regarding leave processes, timelines, and requirements. - Ensure compliance with FMLA, ADA, USERRA, DOL regulations, state leave laws, and internal policies. - Maintain accurate, confidential documentation of all leave cases in HRIS and case management systems. Compliance & Documentation - Ensure all leave actions follow government contracting standards, including documentation requirements that may affect contract staffing coverage or labor categories. - Partner with Employee Relations on ADA interactive process and workplace accommodations. - Prepare required notices, letters, certifications, and follow-up documentation. - Work with Legal and HR leadership on compliance updates and policy revisions. Systems, Reporting & Payroll Coordination - Input, track, and reconcile leave information in HRIS and timekeeping systems. - Coordinate with Payroll to ensure correct pay, deductions, and benefit premium management during leaves. - Produce routine and ad hoc reporting for HR, Benefits, and leadership. - Monitor and audit leave data for accuracy and compliance. Employee & Manager Support - Provide guidance and training to managers on leave procedures and compliance expectations. - Respond to employee inquiries with empathy, discretion, and professionalism. - Communicate proactively regarding required documentation, leave timelines, and return-to-work steps. Qualifications Minimum Qualifications - Bachelor’s degree in Human Resources, Business Administration, or a related field; OR equivalent experience. - Minimum two years of experience administering leave programs (FMLA, ADA, disability leave, etc.). - Strong understanding of federal and state leave laws, ADA accommodations, and USERRA. - Proficiency with HRIS platforms and case management systems. - Strong communication, documentation, and organizational skills. - Ability to handle sensitive information with discretion and professionalism. Preferred qualifications - Experience in government contracting or similarly regulated industries is highly preferred. Additional Information Work Environment - Working conditions are normal for an office environment. - May require periods of non-traditional hours including nights or weekends when necessary. - May require ability to lift/and or move objects or packages of up to 25 lbs. Working at SOSi All interested individuals will receive consideration and will not be discriminated against for any reason. SOSi is an equal employment opportunity employer and affirmative action employer. All interested individuals will receive consideration and will not be discriminated against on the basis of race, color, religion, sex, national origin, disability, age, sexual orientation, gender identity, genetic information, or protected veteran status. SOSi takes affirmative action in support of its policy to advance diversity and inclusion of individuals who are minorities, women, protected veterans, and individuals with disabilities.

Title: Research Administration Associate - Grants Management Location: Houston, TX, US Workplace: Hybrid Department: Research Salary Range: $70,618 - $80,000 Job Description: The Department of Medicine, seeks a highly skilled Research Administration Associate to support comprehensive pre-award and post-award research administration. This role will manage complex pre-award activities, serve as admin liaison to domestic and international research partners, support faculty throughout the full proposal lifecycle, and ensure adherence to sponsor and institutional policies. The ideal candidate will work independently and efficiently in a fast-paced environment while delivering high-quality administrative support to the section's expanding research portfolio. A hybrid work schedule may be available upon successful completion of training. Employees with CRA certification are eligible for certification pay. Job Duties - Manage Pre-Award activities, including BRAIN proposal, application preparation and submission for federal, state, and foundation sponsors. - Review FOAs and ensure all proposal components meet sponsor and electronic system requirements. - Provide budget development, including justifications, budget forms, and guidance to faculty. - Assist faculty with progress reports (RPPRs), NCEs, JIT, including calculating unobligated balances. - Update and monitor Personnel Level of Effort (PLOE) in the CPRIT portal. - Prepare and manage outgoing subcontracts and review incoming subrecipient agreements for domestic and international collaborators. - Monitor subrecipient activity by reviewing invoices for accuracy, allowability, and compliance, and ensure subrecipients submit invoices on time through regular follow-up and escalation when necessary. - Review Notices of Award (NOAs) and communicate key terms, restrictions, and requirements to faculty. - Monitor and review financial activities of sponsored research projects, including budget adjustments, cost transfers, effort reporting, and expenditures, ensuring they are in line with sponsor and institutional guidelines. - Generate monthly financial reporting and perform in-depth financial reviews to identify and resolve issues with grant accounts. - Serve as liaison with Accounting, DOM Research Administration, SPO, SPF and collaborating institutions. - Ensure compliance with BCM policies, sponsor regulations, and federal guidelines. - Use Microsoft Excel and institutional financial reporting systems (e.g. SAP S/4 Hana, and Power BI) to support proposal budgeting and award monitoring while assisting faculty with reporting and compliance needs. - Contribute to process improvements in pre-award and reporting workflows. - Perform other job-related duties as assigned. Minimum Qualifications - Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement. - Two years of relevant experience. Preferred Qualifications - Ability to work independently in a fast-paced environment and manage multiple deadlines. - Strong communication with excellent interpersonal skills and a high level of accountability. - Self-motivated team player who works well under pressure, and maintains professionalism in a fast-paced research environment. - Demonstrated ability to build and maintain strong professional relationships with faculty, staff, and internal and external collaborators. - Highly detailed-oriented with strong organizational and problem-solving skills. - Experience with Microsoft Excel and financial supporting tools. Work Authorization Requirement: This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

• Manage complex administrative needs for a given field team • Optimize clinician calendars to meet the current needs and strategic priorities • Support delegation of forward-looking scheduling • Review weekly and day-of calendars and take action to optimize staff utilization • Provide administrative support to the team • Measure, track and report out on staff productivity and utilization • Assist with onboarding duties for new hires on team • Coordinate scheduling updates between field based clinical team members and centralized scheduling team members • Perform other job-related duties as assigned