Title: Research Administration Associate - Grants Management Location: Houston, TX, US Workplace: Hybrid Department: Research Salary Range: $70,618 - $80,000 Job Description: The Department of Medicine, seeks a highly skilled Research Administration Associate to support comprehensive pre-award and post-award research administration. This role will manage complex pre-award activities, serve as admin liaison to domestic and international research partners, support faculty throughout the full proposal lifecycle, and ensure adherence to sponsor and institutional policies. The ideal candidate will work independently and efficiently in a fast-paced environment while delivering high-quality administrative support to the section's expanding research portfolio. A hybrid work schedule may be available upon successful completion of training. Employees with CRA certification are eligible for certification pay. Job Duties - Manage Pre-Award activities, including BRAIN proposal, application preparation and submission for federal, state, and foundation sponsors. - Review FOAs and ensure all proposal components meet sponsor and electronic system requirements. - Provide budget development, including justifications, budget forms, and guidance to faculty. - Assist faculty with progress reports (RPPRs), NCEs, JIT, including calculating unobligated balances. - Update and monitor Personnel Level of Effort (PLOE) in the CPRIT portal. - Prepare and manage outgoing subcontracts and review incoming subrecipient agreements for domestic and international collaborators. - Monitor subrecipient activity by reviewing invoices for accuracy, allowability, and compliance, and ensure subrecipients submit invoices on time through regular follow-up and escalation when necessary. - Review Notices of Award (NOAs) and communicate key terms, restrictions, and requirements to faculty. - Monitor and review financial activities of sponsored research projects, including budget adjustments, cost transfers, effort reporting, and expenditures, ensuring they are in line with sponsor and institutional guidelines. - Generate monthly financial reporting and perform in-depth financial reviews to identify and resolve issues with grant accounts. - Serve as liaison with Accounting, DOM Research Administration, SPO, SPF and collaborating institutions. - Ensure compliance with BCM policies, sponsor regulations, and federal guidelines. - Use Microsoft Excel and institutional financial reporting systems (e.g. SAP S/4 Hana, and Power BI) to support proposal budgeting and award monitoring while assisting faculty with reporting and compliance needs. - Contribute to process improvements in pre-award and reporting workflows. - Perform other job-related duties as assigned. Minimum Qualifications - Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement. - Two years of relevant experience. Preferred Qualifications - Ability to work independently in a fast-paced environment and manage multiple deadlines. - Strong communication with excellent interpersonal skills and a high level of accountability. - Self-motivated team player who works well under pressure, and maintains professionalism in a fast-paced research environment. - Demonstrated ability to build and maintain strong professional relationships with faculty, staff, and internal and external collaborators. - Highly detailed-oriented with strong organizational and problem-solving skills. - Experience with Microsoft Excel and financial supporting tools. Work Authorization Requirement: This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

• Manage complex administrative needs for a given field team • Optimize clinician calendars to meet the current needs and strategic priorities • Support delegation of forward-looking scheduling • Review weekly and day-of calendars and take action to optimize staff utilization • Provide administrative support to the team • Measure, track and report out on staff productivity and utilization • Assist with onboarding duties for new hires on team • Coordinate scheduling updates between field based clinical team members and centralized scheduling team members • Perform other job-related duties as assigned

Role Description We are looking for a responsible Administrator to organize our company’s day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities. The Administrator should be highly organized and able to multitask with ease. - Manage office equipment - Book meetings and events - Arrange travel - Distribute mail - Maintain internal databases - Submit expense reports - Keep employee records (physical and digital) - Maintain a filing system for data on customers and external partners - Prepare regular reports and presentations - Organize, store and print company documents as needed - Answer and redirect phone calls - Handle queries from managers and employees - Update office policies and ensure compliance with them Qualifications - Proven experience as an Administrator, Administrative Assistant or relevant role - Familiarity with office equipment, including printers and fax machines - Knowledge of office policies and procedures - Experience with office management tools (MS Office software, in particular) - Excellent organizational and time-management skills - Strong written and oral communication skills - Problem-solving attitude with an eye for detail - High school diploma; additional qualifications as an Office Administrator or Secretary are a plus Requirements - Ability to read, analyze and interpret documents such as safety rules, operating and maintenance instructions, or procedural manuals - Requires working from detailed instructions and occasional independent decision-making Benefits - Opportunity to be your own boss by choosing tasks that suit your schedule - Ability to build your income and increase your revenue - Secure and safe platform for providers - Health & well-being of clients and providers are prioritized

• Support our customers via remote access from your office workspace • Maintain customers' IT applications and ensure uninterrupted operation • Assist with infrastructure optimizations • Perform system maintenance and install updates