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Executive Operations Support Specialist

OperationsOperationsFull TimeRemoteMid LevelTeam 1,001-5,000

Location

United States

Posted

29 days ago

Salary

$69K - $103K / year

Seniority

Mid Level

No structured requirement data.

Job Description

Executive Operations Support Specialist

Population Services International

Role Description This role will serve as the primary administrative and staff resource for the HXP CEO, PSI President, and the senior teams of both, facilitating seamless coordination within and between the leaders and the boards of directors for HXP and its controlled entities. Reporting jointly to and acting under the direction of the HXP CEO and PSI President, plays a key role in supporting executive priorities and enhancing organizational effectiveness. - Support the executive meeting cadence, which includes scheduling, preparing agendas, tracking decisions, and handling follow-up communications. - Collaborate with HXP and PSI leaders to optimize scheduling of engagements, travel plans, and formal communications. - Serve as the primary liaison to the HXP board of directors and the boards of controlled entities, managing logistics such as travel, accommodations, and board material preparation. - Work closely with the HXP external General Counsel to ensure compliance with governance protocols, required filings, and board-related processes. - Act as an internal communications champion for the HXP CEO and PSI President, liaising with internal and external communication teams. - Identify and recommend communication opportunities to elevate the visibility of the leaders. - Maintain an understanding of the activities, funding, and senior staffing of HXP’s controlled entities. - Support cross-entity strategies and initiatives by fostering collaboration and ensuring operational alignment with HXP’s overarching goals. - Lead or contribute to special projects, process optimization efforts, and strategic initiatives as assigned. Qualifications - Proven experience providing senior-level administrative and operational support to organizational leaders. - Knowledge of non-profit board governance processes and best practices. - Strong interpersonal, communication, organizational, and multitasking skills, demonstrated in complex and dynamic environments. - Eagerness to learn, adapt, and shape this inaugural staff-level role within a growing organization like HXP. - Proficient in MS Office Suite (Word, Excel, PowerPoint). - Able to maintain complete confidentiality for sensitive issues and information. - Notarial credential, preferred. Benefits - Comprehensive benefits package that offers health, financial planning, family care, and flexibility for work-life fit. - Competitive leave package with options for a compressed work week in some offices. - Commitment to career growth with potential career paths and access to hundreds of courses. - Encouragement of innovation and collaboration to drive impact and pioneer new solutions. Salary Ranges HealthX Partners Incorporated is offering the following gross annual salary range for this position: - For the United States (paid in USD): $69,000 (minimum) - $86,000 (midpoint) - $103,000 (maximum) Equal Opportunity Employer HealthX Partners Incorporated is proud to be an Equal Opportunity Employer, committed to creating equal opportunity for all employees and applicants for employment.

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