• Coordinate logistics for diverse events, ensuring seamless execution and adherence to brand standards. • Manage on-site logistics, including equipment, catering, and venue bookings. • Develop event materials such as presentations, signage, and promotional items while upholding brand integrity. • Maintain and update the event calendar, and assist in ordering marketing materials. • Provide operational support and travel for large-scale event assistance. • Keep an organized inventory of event supplies and create detailed expense logs for each event. • Assist in the planning and execution of Professional Education CE credit programs. • Leverage digital event tools for virtual event hosting, catering to a tech-savvy audience.

• The Event Planner is responsible for designing, planning, managing, and executing a wide range of events from conception through completion. • Ensures that all events reflect the mission, values, and culture of the University of Tennessee and the Center for Learning, Education, and Employment (UTK-CLEE). • Leads all phases of event management—concept development, logistics coordination, vendor and sponsor management and relations, budgeting, on-site execution, and post-event evaluation. • Supervise or direct the work of event staff or contractors, with a primary focus on strategic planning and hands-on management of event projects. • Requires a blend of project management expertise, interpersonal communication, and an ability to balance multiple priorities under strict deadlines.

• Plan and execute alumni-facing events and virtual programs that support engagement, stewardship, and fundraising goals. • Manage logistics, communications, and operational delivery for the Annual Gathering, alumni meetups, virtual events, Curiosity Lab sessions, and other events, ensuring a polished and seamless experience for attendees, sponsors, speakers, and partners. • Lead all Annual Gathering logistics, including venue coordination, vendor management, A/V, timelines, staffing plans, run-of-show documents, and onsite execution. • Coordinate with the Alumni Engagement Manager to ensure the Annual Gathering supports stewardship, engagement, and fundraising goals, delivering logistics that directly support the event’s evolution into a fundraising initiative. • Manage all sponsorship benefits fulfillment including coordination of deliverables, communication, visibility, and event execution. • Implement and manage onsite giving mechanisms such as QR codes, giving stations or auctions, supporting increased donor participation rates compared to prior years and a seamless donor experience. • Respond to all day-of-event logistical issues in real time and document post-event lessons learned to support continuous improvement and event growth. • Plan and execute in-person alumni meetups annually, coordinating scheduling, venue needs, materials, and attendee support. • Plan and execute virtual alumni events each year such as alumni panels, fireside chats, and Q&A sessions, ensuring high-quality execution and smooth attendee experience. • Manage all event communications, including invitations, reminders, confirmations, instructions, and follow-up. • Develop and pilot new alumni programs and event formats informed by alumni demographics and engagement data, evaluating options such as social gatherings, professional development events, family-friendly activities, affinity-based programs, and service opportunities. • Monitor attendance and engagement trends and collaborate with the Alumni Engagement Manager to adjust formats, timing, frequency, and locations when engagement falls below established targets. • Make recommendations for event strategy and programs based on attendance reports, feedback, and benchmarking against peer organizations. • Manage logistical aspects of Curiosity Lab lectures, including coordinating tech checks, preparing run-of-show documents, and supporting live execution, ensuring sessions run without major technical issues. • Oversee RSVP systems, guest lists, and tracking tools, ensuring accurate event records and attendance reports. • Provide logistical and communications support for regional and affinity group events, including scheduling assistance, event materials, and attendance tracking.

• The VP, Event Content & Strategy is the senior executive responsible for defining and delivering CRA’s content strategy across its portfolio of innovative tradeshows and events. • Collaborate with internal and external stakeholders to define the overarching theme and positioning of the conference or event, ensuring a cohesive experiential journey across live, digital and social touchpoints. • Establish and manage effectively advisory boards, ensuring the boards leverage practitioner and executive expertise and support the events’ strategic and business objectives. • Conduct market research, competitive analysis, and analyze industry trends to ensure the chosen theme resonates with the target audience. • Develop a compelling narrative that effectively communicates the event's value proposition and differentiates it from competitors.