HEPI (H-E Parts International)

• Lead day-to-day management of STEM Learning Institute program operations across multiple workstreams, including curriculum development, professional learning, coaching, and field testing. • Develop and maintain detailed project plans, timelines, and workflows to ensure alignment with program goals and milestones. • Partner with the Director to translate strategic priorities into actionable plans. • Lead the planning and execution of in-person and virtual professional learning experiences, ensuring high-quality participant experiences aligned with program goals. • Oversee logistics including registration, travel, materials, and technology, while also shaping agendas, flow, and participant engagement. • Coordinate across internal and external stakeholders to ensure seamless delivery of events and follow-through on next steps. • Serve as a central point of coordination across program staff, collaborators (e.g., BSCS), and participating schools and districts. • Facilitate effective communication, alignment, and accountability across teams and partners. • Establish and maintain systems for tracking deliverables, timelines, and documentation across initiatives.

• Oversee the operational aspects of SSPI’s Summer Science Program, including managing and allocating financial and non-financial resources to meet program objectives. • Directly supervise the Senior Director of Academic Affairs, the Senior Director of Program Operations, the Senior Director of Student Success and indirectly supervise their respective teams. • Lead program innovation and continuous improvement efforts based on research, data, and community feedback. • Foster a culture of excellence, collaboration, and impact within the program team and cross-departmentally. • Play a key role in fundraising efforts and external relationship-building to support SSPI’s mission and programs. • Oversee the professional development and mentorship of Directors and staff on the Summer Science Program team. • Represent SSPI and the Summer Science Program at national conferences, board meetings, and in the media. • Provide advice, context, and action plans to the Executive Leadership team for expanding the Summer Science Program without loss in academic or cultural quality or fidelity. • Develop strategies for addressing target student populations (first generation and historically underrepresented students in STEM). • Direct the Senior Director of Program Operations, the Senior Director of Academic Affairs, and other staff members to identify and secure laboratory space, dormitory space, office space, equipment, and technical facilities for the Summer Science Program on each site as needed. • Prepare ad-hoc, quarterly, and annual board reports to reflect efforts and advancements during the current period.

• Assist in the design and management of comprehensive, high-quality mixed-methods STEM education evaluations and implementation research that align with SSPI’s mission, strategic goals, and commitment to equitable science learning. • Co-lead, partner, and/or support the various phases of program evaluation and research, including study design, data collection, analysis, interpretation, reporting, and scaling across diverse educational contexts. • Provide methodological leadership for the qualitative and mixed-methods components of ongoing and new research projects, including case studies, thematic analysis, and content analysis that deepen understanding of program implementation and impact. • Support the establishment and management of project timelines, budgets, and resource allocation, ensuring efficient use of resources and long-term sustainability while maximizing learning and impact. • Co-author evaluation reports and scholarly and practitioner-facing publications on selected projects, translating rigorous research findings into accessible, actionable insights for funders, educators, and policymakers. • Collaborate with educators, researchers, and industry experts to design and implement evaluations, including developing interview and focus group protocols and conducting interviews, focus groups, and observations with varied stakeholders. • Contribute to identifying and analyzing emerging trends in STEM education evaluation, assessment, workforce needs, and community interests to inform strategic decision-making and identify opportunities for new initiatives. • Conduct needs assessments to identify gaps in SSPI’s current offerings and opportunities for new or expanded program evaluations and research efforts. • Monitor and evaluate program effectiveness using quantitative and qualitative data, applying findings to continuous improvement and future program design. • Work closely with the program operations and marketing teams to ensure evaluation findings inform program refinement, storytelling, and outreach strategies. • Prepare and present clear, compelling reports and briefings to management, staff, funders, and other key stakeholders. • Collaborate with the External Affairs team on aspects of grant proposals and in developing marketing and communication strategies that credibly convey evaluation design, findings, and impact to philanthropic and federal/state audiences. • Represent the organization at conferences, workshops, media opportunities, and community events as a knowledgeable representative and emerging thought leader in reform-oriented and equity-centered science education and evaluation. • Performs other duties as assigned.

• Communicate with applicants and parents to collect traveler information and answer travel related questions in alignment with established protocols and policies. • Create and maintain organized and up-to-date records for participant travel, including receipts, itinerary changes, personal information, and other relevant data. • Research and book flights, balance cost effectiveness, and program needs. • Maintain organized receipts from travel bookings and submit financial reports daily. • Provide direct online support and troubleshooting for participant travel on arrival days (4 Mondays in June) and departure days (4 Saturdays in July/Aug). • Assist with other non-travel application and enrollment processes as needed, working to complete tasks as assigned. • Support the program team as needed. • Performs other duties as assigned.

• Plan and execute alumni-facing events and virtual programs that support engagement, stewardship, and fundraising goals. • Manage logistics, communications, and operational delivery for the Annual Gathering, alumni meetups, virtual events, Curiosity Lab sessions, and other events, ensuring a polished and seamless experience for attendees, sponsors, speakers, and partners. • Lead all Annual Gathering logistics, including venue coordination, vendor management, A/V, timelines, staffing plans, run-of-show documents, and onsite execution. • Coordinate with the Alumni Engagement Manager to ensure the Annual Gathering supports stewardship, engagement, and fundraising goals, delivering logistics that directly support the event’s evolution into a fundraising initiative. • Manage all sponsorship benefits fulfillment including coordination of deliverables, communication, visibility, and event execution. • Implement and manage onsite giving mechanisms such as QR codes, giving stations or auctions, supporting increased donor participation rates compared to prior years and a seamless donor experience. • Respond to all day-of-event logistical issues in real time and document post-event lessons learned to support continuous improvement and event growth. • Plan and execute in-person alumni meetups annually, coordinating scheduling, venue needs, materials, and attendee support. • Plan and execute virtual alumni events each year such as alumni panels, fireside chats, and Q&A sessions, ensuring high-quality execution and smooth attendee experience. • Manage all event communications, including invitations, reminders, confirmations, instructions, and follow-up. • Develop and pilot new alumni programs and event formats informed by alumni demographics and engagement data, evaluating options such as social gatherings, professional development events, family-friendly activities, affinity-based programs, and service opportunities. • Monitor attendance and engagement trends and collaborate with the Alumni Engagement Manager to adjust formats, timing, frequency, and locations when engagement falls below established targets. • Make recommendations for event strategy and programs based on attendance reports, feedback, and benchmarking against peer organizations. • Manage logistical aspects of Curiosity Lab lectures, including coordinating tech checks, preparing run-of-show documents, and supporting live execution, ensuring sessions run without major technical issues. • Oversee RSVP systems, guest lists, and tracking tools, ensuring accurate event records and attendance reports. • Provide logistical and communications support for regional and affinity group events, including scheduling assistance, event materials, and attendance tracking.