Title: Project Coordinator - Camp Yale Programs remote type Hybrid locations Whitney Ave, 55 time type Part time Job Description: Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview Providing comprehensive administrative support for various projects, including coordination of activities, data analysis, and team support. This role involves implementing and maintaining administrative procedures, serving as the principal source of information, and ensuring timely completion of deliverables. Responsibilities include managing databases, supporting financial processes, event coordination, and communication with stakeholders to maintain project timelines and track progress. Required Skills and Abilities - Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), including advanced features such as mail merge and pivot tables. - Demonstrated organizational skills with the ability to prioritize and manage multiple tasks under tight deadlines, independently or as part of a team. - Excellent verbal and written communication skills with a professional demeanor and ability to handle sensitive information. - Proven ability to multi-task, maintain attention to detail, and ensure accuracy in a fast-paced environment. - Strong problem-solving and critical-thinking skills with the ability to manage confidential information discreetly. Preferred Skills and Abilities - Bachelor's degree or equivalent work experience. - Familiarity with project management tools, databases, and query tools. - Experience in administrative support or project coordination in an academic or corporate environment. - Proficiency with additional software and tools such as Adobe Acrobat, InDesign, and social media platforms. - Project Management Professional (PMP) certification or relevant certifications/experience in project management and administrative coordination. Principal Responsibilities - Provides high level administrative support for project team. Establishes, selects, implements, and coordinates administrative procedures and systems. - Serves as principal source of information to project team and impacted students, staff, and faculty on project activities. - Works with a variety of project management and spreadsheet software to maintain project timeline and track resource allocation, performance metrics and other project related information. - Communicates with project team as necessary to monitor and ensure timely completion of deliverables. - Monitors expenditures and reconciles financial statements to ensure compliance with budgetary parameters and guidelines. - Composes substantive correspondence and written material. Assists with communication of project status and other information as necessary. - Determines logistical needs for meetings, including developing and assembling meeting materials, arranging rooms, catering and transportation as necessary. - Oversees, instructs, and coordinates activities of support staff. - May perform other duties as assigned. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education. Job Category Administrative Support Bargaining Unit NON Compensation Grade Labor Grade D Compensation Grade Profile Hourly Range $31.83 Time Type Part time Duration Type Temporary / Casual (Fixed Term) Work Model Hybrid Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.