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Industry Relations Coordinator

Developer RelationsDeveloper RelationsFull TimeRemoteMid LevelTeam 11-50Since 2012H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

14 days ago

Salary

0

Seniority

Mid Level

No structured requirement data.

Job Description

Industry Relations Coordinator

TalentRemedy

Role Description This is a remote position. Our client is the leading medical society for interventional cardiology professionals, representing more than 5,200 members across 75 countries. Reporting to the Vice President of Industry Relations, the Industry Relations Coordinator supports the planning, execution, and management of industry partnerships and engagement activities across meetings and initiatives. This role provides comprehensive administrative and operational support to the Industry Relations and Development teams, ensuring the seamless coordination of meetings, partner communications, and program logistics. - Assist exhibitor and sponsor deliverables. - Support on-site meeting execution. - Maintain accurate data and reporting within systems such as M Events and internal tracking tools. - Collaborate cross-functionally with internal teams, including Meetings, Education, and Marketing. - Support industry-facing events such as Think Tank sessions, advisory boards, and focus groups. - Maintain organized documentation systems and contribute to continuous process improvement. Qualifications - 3-5 or more years of experience providing high-level administrative and coordination support in a fast-paced professional environment. - A bachelor’s degree is preferred. - Strong written and verbal communication skills. - Advanced proficiency in Microsoft Excel and PowerPoint. - Experience working with databases or association management systems. - Prior experience supporting a medical society or working with physicians, healthcare professionals, or member volunteers is strongly preferred. Requirements - Provide comprehensive administrative and operational support to the Industry Relations and Development teams across all programs, meetings, and partnership initiatives. - Maintain and organize the Industry Relations/Development SharePoint site. - Coordinate the shipment and inventory of Industry Relations materials and collateral for meetings and events. - Collaborate cross-functionally with internal departments to align timelines and ensure deadlines are met. - Schedule and lead weekly Industry Relations team meetings. - Review industry meeting transcripts for accuracy. - Coordinate outreach, scheduling, and logistics for meetings, calls, and onsite engagements with industry partners. - Assist in preparing agendas, briefing materials, and follow-up communications. - Support logistical planning and execution for key organization partner programs. - Assist in sponsorship, advertising, and deliverable deadlines for organization meetings. - Support the planning and execution of exhibitor logistics and on-site engagement opportunities. - Assist in coordinating pre-event planning and on-site logistics for exhibit hall tours. - Serve as a support contact for exhibitors' inquiries. - Oversee exhibitor badge registration and management within M Events. - Generate, analyze, and distribute reports from M Events. - Maintain and update a comprehensive database of exhibitors, sponsors, and prospects. - Coordinate meeting gamification initiatives in collaboration with exhibitors. - Work with the Exhibit Sales staff to review marketing and promotional materials. - Maintain the organization’s Meetings Fundraising Tracker. - Participate in biweekly cross-functional meetings to review payment status. - Work with the Sales and Exhibit staff in collections and accounts receivable. - Collaborate with the finance department to support financial tracking. - Identify, recommend, and implement process improvements. - Maintain and expand standard operating procedures (SOPs). - Support strategic initiatives and special projects as needed. Benefits - Remote-first work environment emphasizing results, professional growth, and work-life balance. - Access to mentorship and development opportunities. - Health, dental, and vision insurance. - Flexible spending account (FSA). - Tuition reimbursement. - Generous paid time off (vacation, holidays, and sick leave). - 10% employer contribution to a retirement plan. - Short- and long-term disability insurance.

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