WorkWave logo
WorkWave

The Leader in Cloud-Based Field Service and Fleet Management Solutions for Companies With a Mobile Workforce.

Collections Specialist

CollectionsCollectionsFull TimeRemoteSeniorTeam 1,001-5,000Since 1984H1B SponsorCompany SiteLinkedIn

Location

United States

Posted

15 days ago

Salary

$50K - $54K / year

Seniority

Senior

High SchoolEnglishERP

Job Description

Collections Specialist

WorkWave

• Manage the collections process for customer accounts, including proactive outreach on past-due balances and resolution of payment issues • Monitor aging reports and work to reduce outstanding accounts receivable through timely follow-up and account analysis • Utilize HighRadius and internal systems to manage collections activity, customer communications, payment tracking, disputes, and account reconciliations • Partner with Billing, Sales, Customer Success, and Finance teams to resolve customer concerns and billing discrepancies • Review and reconcile customer accounts, including unapplied payments, credits, disputes, and short payments • Support bad debt reduction efforts by identifying and escalating high-risk accounts appropriately • Maintain accurate documentation of customer interactions, payment commitments, and account status updates • Prepare and distribute aging analysis, collections reporting, bad debt summaries, and account status updates to leadership as needed • Assist with month-end activities and reporting related to collections and accounts receivable • Provide professional and customer-focused communication while driving timely payment resolution • Escalate priority accounts, bankruptcy risks, legal concerns, or collection challenges to leadership appropriately

Job Requirements

  • Experience in full-cycle collections and accounts receivable required
  • Experience working with HighRadius, NetSuite, Salesforce, or other ERP/collections platforms preferred
  • Strong understanding of aging reports, bad debt management, cash application, account reconciliation, and collections best practices
  • Ability to analyze customer accounts and identify root causes of delinquency or payment discrepancies
  • Strong Excel and reporting skills, including the ability to analyze large sets of financial data
  • Excellent verbal and written communication skills with the ability to professionally manage difficult customer conversations
  • Highly organized and extremely detail oriented with strong follow-through skills
  • Ability to multitask and prioritize effectively in a fast-paced environment
  • Ability to collaborate cross-functionally and build relationships across departments
  • Strong problem-solving and critical-thinking abilities
  • Consistently delivers results with integrity, professionalism, accountability, and sound judgment
  • Maintains stable performance under pressure while handling sensitive customer and financial situations with tact and professionalism
  • Self-motivated with the ability to work independently while also contributing positively to a team environment

Benefits

  • Employees can expect a robust benefits package, including health and dental and 401k with company match
  • Flexible Time Off policy or generous PTO plan (role dependent) and paid holidays
  • Up to 4 weeks paid bonding leave
  • Tuition reimbursement
  • Robust Employee Assistance Program through TotalCare offering free counseling 24/7/365, plus financial counseling, legal guidance, adoption assistance services and much more!
  • 24/7 access to virtual medical care with Teladoc
  • Quarterly awards based on peer nominations
  • Regional discounts and perks
  • Opportunities to participate in charitable events and give back to the community

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