Role Description A marketing executive leading the communications function in the non-profit sector is seeking an organised and proactive Executive Assistant & Traffic Coordinator for 4 to 4.5 hours a week to provide strategic operational support. The role requires a candidate who thrives in structured environments and enjoys coordinating multiple moving parts behind the scenes. The successful candidate will combine executive support capabilities with advertising agency-style traffic coordination, ensuring projects move efficiently between the executive, creative team, and external service providers. This is an ideal role for someone who enjoys the administrative and operational side of marketing and communications and takes pride in ensuring that projects run smoothly and efficiently. - Executive Liaison: Manage and prioritise executive email communications, coordinate calendars, meetings, travel arrangements, and provide administrative support. - Traffic Coordination: Act as a traffic coordinator, managing project flow between the executive, creative team, and external service providers. - Project Briefing: Obtain detailed project briefs and clarify requirements with stakeholders before briefing suppliers. - Financial Administration: Source and obtain quotes from service providers, prepare initial cost estimates, and assist with project budget tracking. - Documentation & Reporting: Assist with report preparation, presentations, and maintain organised records of briefs, quotes, and project documentation. - Schedule Management: Coordinate timelines and ensure marketing deliverables are completed on schedule, providing regular project updates and progress reports. - Operational Efficiency: Collaborate closely with the executive to ensure operational efficiency and reduce administrative bottlenecks. Qualifications - Experience as an Executive Assistant, Virtual Assistant, or Project/Traffic Coordinator, ideally within marketing, communications, or an advertising agency environment. - Strong project coordination skills with the ability to manage multiple projects simultaneously. - Excellent written and verbal communication skills. - Ability to work independently and proactively identify tasks and priorities. - Experience obtaining quotes and coordinating external suppliers or service providers. - Strong administrative and reporting capabilities; proficiency in Microsoft Office and presentation preparation. - High attention to detail with the ability to work quickly and accurately. - Financial administration experience, including costings and budget tracking, is advantageous. Personal Attributes - Highly organised, efficient, and self-motivated. - Proactive and confident in extracting information and clarifying requirements. - Strong collaborator who enjoys supporting executives. - Strategic thinker with excellent problem-solving skills. - Patient, supportive, and comfortable working with leadership. Benefits - Fully remote, flexible working arrangement. - Opportunity to support a meaningful non-profit initiative. - Consistent and clearly defined operational support role.

Role Description We are looking for a proactive and detail-oriented Remote Executive Assistant to support recruitment operations and provide administrative assistance. This role includes: - Candidate coordination - Communication outreach - Social media job postings - Light project management support Qualifications - Experience as a Virtual Assistant, Executive Assistant, or similar role - Strong communication skills (written and verbal) - Comfortable with cold outreach (calls and emails) - Highly organized and detail-oriented - Proficient in Google Workspace, Microsoft Office, and basic CRM tools - Ability to work independently during night shift hours Requirements - Background in recruitment or HR support - Familiarity with social media management and job boards - Experience with project management tools (e.g., Trello, Asana, ClickUp) Benefits - Fully remote work setup - Stable night shift schedule (PH time) - Opportunities for growth in recruitment and operations - Supportive team environment

Role Description NET-A-PORTER Personal Shoppers serve as the liaisons to our most valued clients. They offer EIPs with personalized access to the latest trends, newest and most exclusive products, and bespoke invite-only events. By anticipating each client’s unique preferences and needs, Personal Shoppers deliver a seamless, elevated shopping experience to customers around the world. Here is a breakdown of what you’ll be doing: - Profile customers individually based on their shopping pattern - Using these profiles, provide personal recommendations demonstrating detailed product knowledge and an understanding of each client’s style and requirements - Represent brand and embody values of NET-A-PORTER - Ensure prompt follow up with customers acquired through events and partnerships - Achieve yearly targets and KPIs - Lead team by example through hitting and exceeding sales targets - Be the sales expert within the team - Deliver sales target consistently but also deliver other activities around events, 1-2-1 appointments and other client focused areas - Offer styling and advice on items - Ensure that sales leads are identified and prioritized by analyzing your customer list - Increase spend of individuals and develop customer loyalty through understanding their needs - Drive Personal Appointments where possible with clients to develop relationships - Have a cultural awareness for clients based across different regions - Possess a self-driven awareness of fashion industry and brands/product - Feedback any buying patterns to Managers - Participate in Client Relations, marketing / partnership events as required - Work alongside the wider business to understand key business trends and increase business acumen Qualifications - 3 – 5 years of work experience in a similar position, preferably in luxury fashion - Engaged and active client book driving between $1.8m-$2.5m - Proactive sales approach, with a track record of achieving personal sales goals - Customer centric. Willing to go above and beyond to deliver outstanding service and build/maintain strong relationships - Leadership and mentoring skillset - Works very closely with stakeholders outside the department to drive own business - Fluent in spoken and written English - Technology literate, with experience in Excel and Outlook - Confident, with excellent communication skills - Organized with an eye for detail Requirements - Compensation for this role is $32.82/hr plus monthly commission Benefits - Performance bonus schemes dependent on the type of role you are in - 401(k) plan that both you and the company contribute to - A portal with an array of discounts on things like theme park and cinema tickets - Our famous staff discount along with exclusive staff sales - Medical, Dental and Vision insurance - Commuter benefit and flexible spending - A chance to be part of a fun and caring team that supports each other

Role Description L'EVATE Inc. is hiring on behalf of our client for a highly organized, proactive, and resourceful Grant Writer + Executive Assistant to support senior leadership while helping secure Canadian grants and funding opportunities. This role is a hybrid of grant writing, business research, and executive support for the CEO and COO. You will play a key role in identifying funding opportunities, preparing grant applications, managing deadlines, and helping leadership stay organized and focused on growth. What You'll Be Responsible For - Grant Writing + Funding Research - Research Canadian grants, government funding programs, and business incentive opportunities - Identify grants relevant to the company's operations and future growth plans - Prepare grant applications, proposals, and supporting documentation - Track deadlines, reporting requirements, and follow-up actions - Maintain a clear pipeline of active and upcoming funding opportunities - Work closely with leadership to gather information needed for submissions - Executive Assistant Support - Manage calendars, meetings, scheduling, and follow-ups for the CEO and COO - Organize reports, presentations, files, and internal business documents - Assist with inbox management and communication coordination - Handle business research and special projects - Support internal operations and help improve workflows - Use AI tools and automation to improve efficiency and reduce manual work - Provide day-to-day executive support and task management Qualifications - Previous experience in grant writing, proposal writing, or funding applications - Strong executive assistant or administrative support experience - Excellent written and verbal English communication - Strong research, organization, and time management skills - High attention to detail and ability to manage deadlines - Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) - Comfortable using ChatGPT and AI tools to improve productivity - Strong problem-solving ability and independent thinking - Familiarity with Canadian grants is a strong advantage - Experience with workflow automation tools is a plus Requirements - Highly proactive and self-managed - Professional, dependable, and trustworthy - Strong sense of ownership and accountability - Able to prioritize and manage multiple moving parts - Thinks ahead and solves problems before they happen - Always looking for better systems and smarter ways to work Position Details - Remote - Full-Time - Monday to Friday 9am to 5pm EST How To Apply Please send: - Your resume - A short introduction about your experience with grant writing and executive support - Examples of grants, proposals, or similar work you've completed (if available) Subject Line: Grant Writer + Executive Assistant – [Your Name] We are looking for someone exceptional who wants to grow long-term with a fast-moving business and make a real impact.