• Manage executive calendars, appointments, and meeting schedules • Coordinate internal and external communications on behalf of leadership • Organize meetings, prepare agendas, and take meeting notes when required • Handle travel arrangements, accommodations, and expense reporting • Prepare reports, presentations, and business documents • Maintain confidential files, records, and sensitive information • Assist with project coordination and follow-up on action items • Screen and prioritize emails, calls, and requests for executives • Support day-to-day administrative and operational tasks • Collaborate with internal teams to ensure smooth workflow and communication

Role Description Wir suchen eine strukturierte, selbstständig arbeitende Assistenz (m/w/d), die die Geschäftsführung organisatorisch entlastet – sowohl im geschäftlichen als auch in ausgewählten privaten Themen. Der Umfang beläuft sich aktuell auf ca. 8 Stunden pro Woche. Einsatzort ist Berlin. Deine Aufgaben - Finance - Unterstützung bei Zahlungsabwicklungen & Banking - Kontenpflege & Klärung buchhaltungsnaher Themen (z.B. Rechnungskorrekturen, Auslagen, Dokumentation) - (Informations-) Schnittstelle zu Steuerberatern, Banken und Behörden - Vorbereitung von Unterlagen für Steuerberater - Unterstützung bei Umsatzsteuervoranmeldungen - Vorbereitung von Jahresabschlüssen - Administration & Verwaltung - Eigenständige Bearbeitung administrativer und organisatorischer Aufgaben - Priorisierung, Nachverfolgung und Strukturierung offener To-dos - Allgemeine Korrespondenz - Planung, Koordination und Nachbereitung von Terminen, Meetings und Geschäftsreisen - Erstellung von Präsentationen, Reports, Protokollen und Entscheidungsvorlagen - Sicherstellung eines reibungslosen Informationsflusses - Strukturierung von Projekten - Bearbeitung ausgewählter administrativer Themen im erweiterten Umfeld der Geschäftsführung (Versicherungen etc.) - Nachhalten von OKRs / Unternehmenszielen - Vorbereitung von Investoren-Updates, Partner-Kommunikation etc. Benefits - Flexibles Arbeiten mit freier Zeiteinteilung, 100 % remote möglich - Enge Zusammenarbeit mit der Geschäftsführung – du bekommst Einblicke statt nur Aufgaben - Raum für eigene Ideen und eigenverantwortliches Arbeiten - Technische Ausstattung nach deinen Wünschen - Regelmäßige Check-ins für Klarheit & Priorisierung Qualifications - Du hast relevante Berufserfahrung in der Assistenz, im Office Management oder vergleichbaren Rollen - Ausgeprägte Organisationsfähigkeit, strukturierte Arbeitsweise und hohe Eigenständigkeit zeichnen dich aus - Verlässlichkeit, Diskretion und ein professionelles Auftreten - Sehr gute Kommunikationsfähigkeiten auf Deutsch sowie Englisch - Hohe Serviceorientierung, Teamgeist und ein lösungsorientiertes Mindset - Sicherer Umgang mit gängigen Office-Tools Company Description Über meinphysio+: Begleite uns auf unserer Mission, Physiotherapie nachhaltig zu verändern und der Therapie sowie den Therapeuten den Stellenwert zu geben, den sie verdienen. In Zusammenarbeit mit uns steigern unsere Patienten ihre Lebensqualität, sodass sie weiterhin die Aktivitäten genießen können, die sie lieben. Die meinphysio+ GmbH ist ein junges, dynamisches Unternehmen, das in repräsentativen Praxen in Berlin moderne Therapie-Konzepte entwickelt. - Unsere Standorte: - Einsteinufer 63, Berlin Charlottenburg - Französische Straße 15, Berlin Mitte - Greifswalder Straße 207, 10405 Berlin Prenzlauer Berg

Role Description AOA is hiring an Executive Assistant to create the structure and proactive support that helps our CEO spend more of his time, energy, and focus where it creates the greatest value for AOA's growth. This is a high-trust role for someone who enjoys creating order, reducing friction, and helping a busy executive operate with greater clarity. - Own the operating rhythm of the executive office, including: - Daily Executive Briefing - Inbox triage - Calendar protection - AR/AP coordination - Third-party communication - Internal meeting support - Recruiting logistics - Travel coordination - Vendor management - Stakeholder follow-through - Own important administrative and operational domains end-to-end. - Improve the systems around them and help create a more organized, proactive executive office as AOA grows. Qualifications - 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, Operations Coordinator, or similar role supporting a CEO, founder, or senior executive. - Proven ability to own responsibilities end-to-end, operate independently, and follow through without needing to be chased. - Excellent written and verbal communication, with the ability to write warmly, clearly, professionally, and in an executive-ready voice. - Strong judgment around what to handle directly, what to draft for approval, what to defer, and what to escalate. - High comfort with modern email, calendar, document collaboration, and task management tools. - Experience supporting AR, AP, contractor payments, receipts, expenses, or similar finance-adjacent workflows. - Experience coordinating with external partners such as bookkeepers, CPAs, legal counsel, insurance providers, vendors, or consultants. - Strong organizational systems for tasks, owners, due dates, decisions, and follow-through. - High discretion and trustworthiness with confidential financial, personnel, client, and strategic information. - Strong AI fluency; routinely use AI tools as an engine of your work. Requirements - Hourly Rate: $35-$50/hour, based on experience - Hours: Approximately 100 hours/month (~5 hours/day across AOA's 20-day work month) - Schedule: Available during normal business hours (Central Time) - Location: Remote, US-based - Reports to: CEO Benefits - Opportunity to create a significant impact on AOA's growth. - Work in a close-knit team environment. - Access to modern tools to enhance work quality and speed.

About Sailor HealthSailor Health is revolutionizing mental health care for older adults, addressing one of the fastest-growing and most underserved healthcare segments in America. With over 60 million seniors expected to make up nearly 25% of the population by 2030, we’re entering a period of unprecedented demand for care. Yet, today, millions of older adults remain isolated, underserved, and struggling with mental health challenges such as anxiety, depression, loneliness without adequate support. At Sailor Health, we envision a world where every senior has seamless access to compassionate, effective, and personalized mental health care. Join us on our mission to redefine the golden years, enabling older adults across the nation to live happier, healthier, and more fulfilling lives. About the RoleLocation: Remote - Canada based only Title: Care Coordinator Compensation: $40,000 CAD We’re hiring a full-time remote Care Coordinator to be the first voice a patient – or their family -hears when reaching out to Sailor Health. In this role, you’ll guide older adults and their caregivers through the intake process with warmth, clarity, and professionalism, ensuring they feel supported every step of the way. This role is a unique blend of patient support, care coordination, and emotional guidance. You’ll be the steady hand helping each new patient navigate the journey into care, from matching with the right therapist to feeling confident and understood every step of the way. It’s a perfect fit for someone who thrives at the intersection of empathy and execution, and who finds meaning in turning a moment of vulnerability into one of reassurance and trust. This role is especially well-suited for someone with an interest in mental health and healthcare access – since you’ll often be the first emotional point of contact for individuals seeking care. Who You Are - Empathetic and clear communicator. You speak with kindness, listen actively, and make others feel at ease – even during difficult or emotional conversations. - Highly organized and detail-oriented. You can juggle multiple patients at different stages in the process and never let things slip through the cracks. - Tech-comfortable. You’re comfortable learning tools like Google Workspace, EHR platforms (e.g., Healthie), or CRMs like HubSpot, and pick up new software quickly. - Mission-aligned. You care deeply about improving care for older adults and are excited to play a key role in someone’s first step toward better mental health. - Experience welcome, not required. You may have worked in healthcare, customer service, or an administrative support role before – but most importantly, you’re organized, compassionate, and eager to grow. Why Join Sailor Health - Mission with impact. Help bring life-changing care to a population that’s too often overlooked. - Remote-first team. Enjoy the flexibility of remote work while staying closely connected with a thoughtful, collaborative team rooted in purpose. - Growth and ownership. Be part of a small, agile team where you’ll take initiative, shape key processes, and grow as we grow. - Make someone’s day – every day. Your work helps older adults and their families feel seen, supported, and cared for. If this sounds like you, we’d love to connect. Join us in redefining what it means to age with dignity, connection, and mental wellness.