Role Description AOA is hiring an Executive Assistant to create the structure and proactive support that helps our CEO spend more of his time, energy, and focus where it creates the greatest value for AOA's growth. This is a high-trust role for someone who enjoys creating order, reducing friction, and helping a busy executive operate with greater clarity. - Own the operating rhythm of the executive office, including: - Daily Executive Briefing - Inbox triage - Calendar protection - AR/AP coordination - Third-party communication - Internal meeting support - Recruiting logistics - Travel coordination - Vendor management - Stakeholder follow-through - Own important administrative and operational domains end-to-end. - Improve the systems around them and help create a more organized, proactive executive office as AOA grows. Qualifications - 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, Operations Coordinator, or similar role supporting a CEO, founder, or senior executive. - Proven ability to own responsibilities end-to-end, operate independently, and follow through without needing to be chased. - Excellent written and verbal communication, with the ability to write warmly, clearly, professionally, and in an executive-ready voice. - Strong judgment around what to handle directly, what to draft for approval, what to defer, and what to escalate. - High comfort with modern email, calendar, document collaboration, and task management tools. - Experience supporting AR, AP, contractor payments, receipts, expenses, or similar finance-adjacent workflows. - Experience coordinating with external partners such as bookkeepers, CPAs, legal counsel, insurance providers, vendors, or consultants. - Strong organizational systems for tasks, owners, due dates, decisions, and follow-through. - High discretion and trustworthiness with confidential financial, personnel, client, and strategic information. - Strong AI fluency; routinely use AI tools as an engine of your work. Requirements - Hourly Rate: $35-$50/hour, based on experience - Hours: Approximately 100 hours/month (~5 hours/day across AOA's 20-day work month) - Schedule: Available during normal business hours (Central Time) - Location: Remote, US-based - Reports to: CEO Benefits - Opportunity to create a significant impact on AOA's growth. - Work in a close-knit team environment. - Access to modern tools to enhance work quality and speed.