Role Description This is a fully remote, full-time position based in the Philippines. The Offshore Finance & Administration Assistant will provide day-to-day administrative and light bookkeeping support to the team, helping keep client records organized, communications managed, and workflows moving. Because the company handles sensitive financial and payroll information, this role requires a high degree of trustworthiness, discretion, and attention to detail. The right person will be comfortable working independently, following structured processes, and communicating clearly and professionally in English. Responsibilities - Administration & Communication - Triage, manage, and delegate the partner email inbox - Manage the partner and payroll email accounts - Respond to minor client queries and provide information as requested - Manage the partner calendar, including scheduling client appointments and meetings - Liaise with clients regarding information requests and missing documentation - Supply information to banking institutions and financiers when required - Document & Records Management - Update, save, and maintain electronic documents in client files, including payroll documentation - Send prepared documents for electronic signing, follow up on completion, and save completed documents to client files - Follow up clients for missing information so records are ready for processing - Manage client proposals in Ignition - Manage the client onboarding experience - Finance & Payroll Administration - Assist with Nimba’s monthly financial data input (data entry from supplied reports) - Reconcile accounts payable and receivable for Nimba (straightforward bookkeeping) - Prepare Nimba’s payroll (straightforward payroll processing) - Workflow & Operations - Manage and update Nimba’s workflow using Karbon - Upload prepared marketing content as directed - Provide general administrative support as required Qualifications - 3–5 years’ administration experience, ideally in a financial services or accounting environment - Xero experience is essential — Xero Advisor certification is highly regarded - Proficiency in Microsoft Office, including Outlook, Word, and Excel - Some familiarity with New Zealand taxation terminology and abbreviations is advantageous - Experience with Karbon or Ignition is a strong advantage - High level of written and verbal English communication skills - Demonstrated ability to handle confidential financial and payroll information with integrity - Strong organizational skills, time management, and attention to detail - Ability to work independently and manage tasks without close supervision Who We’re Looking For You are organized, reliable, and take ownership of your work. You write clear, professional emails and follow through on commitments within agreed timeframes. You ask questions when something is unclear rather than guessing, and you understand the importance of confidentiality when working with financial information. This role suits someone who enjoys structured, process-driven work and takes pride in keeping things accurate and well-organized behind the scenes.

Title: Office Administrator & Scheduling Coordinator Location: Bellevue WA US $29 ‒ $35 Hourly Hybrid Job Description: Job Summary We are seeking a highly organized and detail-oriented Office Administrator & Interview Scheduling Coordinator to support daily office operations and manage interview coordination for our hiring team. This role serves as a key point of contact for internal staff, candidates, and external vendors while ensuring smooth administrative and recruiting processes. Responsibilities - Manage day-to-day office administrative tasks and maintain organized office operations - Order and stock office snacks and drinks - Ensuring office is clean and organized - Coordinate and schedule interviews/meetings between candidates, managers, and team members - Communicate professionally with candidates regarding interview logistics and follow-ups - Maintain calendars, meeting schedules, and conference room bookings - Assist with onboarding preparation for new hires - Order and maintain office supplies and equipment - Support leadership with administrative tasks, reports, and documentation - Respond to emails, Slack and greet visitors as needed - Maintain confidential employee and candidate information - Help improve office and scheduling processes for efficiency Qualifications - Previous experience in office administration, recruiting coordination, or administrative support preferred - Strong organizational and multitasking skills - Excellent written and verbal communication skills - Proficiency in Microsoft Office, Google Workspace, and calendar management tools - Ability to manage sensitive information with confidentiality - Strong attention to detail and problem-solving skills - Ability to work independently and in a fast-paced environment Preferred Skills - Experience with applicant tracking systems (ATS) - Familiarity with HR or recruiting processes - Customer service or front-desk experience Benefits - Employer paid medical, dental, vision and life insurance - Paid time off and holidays - Professional development opportunities - Collaborative and supportive work environment - Hybrid work schedule with Fridays remote

Manage donor engagement and fundraising support by processing gifts, maintaining accurate records, and generating strategic reports. Coordinate events, logistics, and communications to enhance community relationships and organizational effectiveness.

Title: Administration Support Officer Location: NSW, Australia Reference number: 549051 Occupation: Administration and Clerical Work type: Full-Time Location: Statewide Salary Information: Environment Officer Class 4 Job Description: Do you want your work to make a difference for NSW? Working to protect the state's environment and heritage. - Join a talent pool for future permanent, temporary and casual administration opportunities supporting conservation planning and environmental outcomes across NSW. - Office location upon negotiation across NSW, hybrid working supported - Salary relative to experience, and ranges from $88,008 to $98,132 + super The Conservation Programs Heritage & Regulation Division is establishing a talent pool for Administration Support Officers to support future workforce needs. Successful applicants may be considered for a variety of ongoing, temporary or casual roles as they become available, providing essential administrative support to teams delivering conservation planning, biodiversity offsetting and environmental regulation outcomes. Administration Support Officers provide a broad range of administrative, financial and coordination services to support the efficient day‑to‑day operations of the Division. Depending on the role, you may be involved in supporting office operations, managing records and correspondence, coordinating meetings, assisting with financial and human resource processes, and responding to internal and external enquiries. You will work as part of a collaborative team, supporting staff across a range of programs and contributing to the smooth delivery of conservation and environmental initiatives. About You You are an organised and reliable administration professional with experience supporting teams in a structured office environment. You have strong attention to detail and are confident using computer‑based systems and records management tools to manage information accurately and in line with policies and procedures. Your understanding of financial and human resource processes enables you to provide effective administrative support and contribute to efficient business operations. You work well both independently and as part of a team and take a customer‑focused approach to your work. With good communication skills and the ability to manage competing priorities, you remain adaptable and professional in a busy environment. You are proactive, dependable and committed to supporting positive workplace culture and quality service delivery. Key knowledge and experience - Demonstrated experience in office administration. - Experience in the use of computer-based systems and records management system. - Knowledge of financial and human resource management procedures, policies and practices. For more information read the full Role Description: Administration Support Officer - EO4.docx Who we are The Department of Climate Change, Energy, the Environment and Water (DCCEEW) works to protect the state's environment and heritage. It leads the way on climate change, driving the sustainable transition to a net zero economy, powered by affordable, reliable, and clean energy. DCCEEW conserves and protects the state's natural environment. It manages the NSW national park estate, including its rich and diverse biodiversity and Aboriginal cultural heritage for future generations. DCCEEW also ensures sustainable management of water resources across the state, to support the environment, communities and industry. We acknowledge the ongoing custodial responsibilities of the Aboriginal peoples of NSW to care for Country and water and are committed to establishing meaningful partnerships with Aboriginal peoples in the management of the environment. Participation in the NSW Biodiversity Offsets Scheme (BOS) Please read the Biodiversity Offsets Scheme Protocol to understand if it applies to your circumstances. All applicants for this role and new employees with an existing defined interest in the BOS will be required to disclose their personal (or a close family member's) participation to ensure potential conflict of interests are declared and managed appropriately. Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident, or hold a valid Australian working Visa for the duration of the appointment. A recruitment pool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months. Our goal is to build a workforce that not only represents but also understands and serves the diverse communities of New South Wales. We are committed to making our state a vibrant and inclusive place to live, work, and thrive for everyone. Our workforce represents people of all ages and genders, Aboriginal and Torres Strait Islander people, people with disabilities, the LGBTQI+ community, and people from diverse ethnic and cultural backgrounds.